Administrator And Communications Volunteer Roles

Role Description:

The HR Admin Assistant will be assisting in responding to volunteer applications, updating volunteer policies and documentation, induction of new volunteers and organising interviews. The volunteer should have organisational and communication skills, but further guidance will be given by other volunteers if needed. The HR assistant will be working closely with the Admin Assistants. The volunteer will have further possibilities to develop their skill sets through tasks given. This will further help you to develop your professional development programme (PDP).

Main Tasks:

• Updating volunteer policies and documentation
• Assisting in recruitment
• Assisting in interviewing new volunteers
• Assisting in induction of new volunteers

Required Skills:

• Written and verbal communication skills
• Office based skills(Word, Excel, PowerPoint)
• Team Working skills
• Being structured and organised
• Working in adherence with the organisation's key objectives and business plan.
• Has the ability to create relationships with and show respect to different types of people.
• Professionalism & Confidentiality

Training and Support Available:

• Office (Excel, Word, PowerPoint)
• Assistance will be given in writing documentation and policies.
• Recruitment
• Interviewing
• Inductions

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

The purpose of the role of Lifelites’ Honorary Secretary will be to create and maintain registers to enable the Trustees to review and update governance, statutory, and regulatory policies and reports, and to file them with external agencies as required. In addition, the role will support Lifelites’ Board of Trustees and Committee meetings, including the preparation of agendas, papers and minute taking.

About you

You are an experienced administrator or company secretary with a highly organised attitude, excellent attention to detail and strong IT skills. You will be passionate about Lifelites’ mission and keen to develop good governance within the charity.

Status

The Honorary Secretary will be a volunteer and not a Trustee.  They will have no responsibility for deciding the content of policies and reports but may advise the Trustees on the basis of their knowledge and expertise.

Key responsibilities

• To create registers of all the charity’s governance, statutory, and regulatory policies, procedures, reports, and other documents as and when required.
• To create and oversee a rolling schedule of periodic reviews for each document.
• To inform the Chair, Board of Trustees and Senior Management Team of any changes in governance, legal, statutory, and regulatory and compliance requirements.
• To prepare draft agendas and papers for Board meetings with support from the Chair and CEO.
• To attend Board and Committee meetings, to take minutes and actions and provide relevant advice when required.
• To circulate agendas, papers and minutes of Board and Committee meetings.
• To file statutory and regulatory reports when approved by the Trustees.

Person Specification

• Strong track record and knowledge of charity “good governance”, and statutory and regulatory standards and requirements.
• Willingness and availability to attend a minimum of 4 half day in person Board Meetings and 12 mostly online Committee meetings (2 hours each) per year.
• Flexible and practical approach to work and willingness to travel to meetings (expenses reimbursed).
• Experience of interacting with virtual meeting platforms and other digital communication channels.
• Experience of drafting documents and minute taking.
• Excellent verbal and written communication skills.
• Ability to be flexible and work independently.
• Exceptional administrative skills, highly organised and good attention to detail.
• Able to anticipate issues and bring them to the attention of others.
• Skilled use of MS Office and cloud applications.
• Strong written English and experience of drafting documents and taking minutes.
• Commitment to Nolan’s seven principles of public life selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
• Commitment to equity, diversity and inclusion.

Europia is a community development organisation established in 2008. Our friendly multi-lingual team are committed to supporting and empowering Eastern European nationals in Greater Manchester. We also work with regional and national partners and in doing this, we have national recognition.

We are looking for 3 Communication Volunteers, who will play a vital role in enhancing our organization's communication efforts across various platforms.

Position Overview: Your responsibilities will include creating engaging social media posts, producing informative videos, compiling our annual report, and providing general support to our communication team. This role is essential for effectively conveying our message, engaging with our audience, and promoting our organization's mission.

Key Responsibilities:

1. Social Media Management: Creating compelling and visually appealing posts for our organization's social media channels (e.g., Facebook, Twitter, Instagram, LinkedIn) to increase engagement and awareness.
2. Content Creation: Developing written content for various communication materials, including blog posts, newsletters, press releases, and website updates.
3. Graphic Design: Designing graphics, images, and infographics to accompany social media posts, blog articles, and other communication materials.
4. Video Production: Planning, scripting, filming, and editing videos to showcase our organization's work, impact, and initiatives.
5. Annual Report Compilation: Collaborating with team members to gather information and data for the annual report, and designing/layout of the report for publication.
6. Research and Trends: Keeping abreast of communication trends, best practices, and emerging technologies to continuously improve our communication strategies.
7. General Support: Providing assistance and support to the communication team as needed, including administrative tasks and coordination of communication projects.

Please note that the responsibilities outlined above apply to all three positions. You are not expected to fulfill every duty listed. Instead, we encourage you to apply for the position that best aligns with your experience and interests.

Qualifications:

• Excellent written and verbal communication skills.
• Proficiency in graphic design software (e.g., Adobe Photoshop or Canva) and video editing software (e.g., Adobe Premiere Pro, iMovie).
• Creativity and ability to generate innovative ideas for content creation.
• Strong organizational skills and attention to detail.
• Ability to work effectively both independently and as part of a team.
• Prior experience in communication, marketing, journalism, or related fields is desirable but not required.
• Passion for our organization's mission and commitment to promoting positive social change.

Time Commitment: Flexible 

Benefits:

• Opportunity to contribute to a meaningful cause and make a positive impact through effective communication.
• Gain valuable experience in communication, marketing, and multimedia content creation.
• Enhance your portfolio with diverse and engaging communication materials.
• Work with a dynamic and supportive team dedicated to achieving our organization's goals.

Note: This role is voluntary and unpaid. However, we deeply appreciate the dedication and commitment of our volunteers, and their contributions are invaluable to the success of our organization.

Are you looking to volunteer in a small and friendly office team? We're looking for someone to help us with our membership admin, including assembling membership packs, preparing resources for mailings, helping us prepare for membership events and lots more - no admin day will be the same and there is always plenty of tea and coffee on tap and biscuits available!

Yorkshire Wildlife Trust is one the region’s largest and oldest charities managing over 100 nature reserves and works with many other land managers assisting them to improve wildlife. The Trust works to involve people in nature conservation through events, environmental education and community involvement.

The supporter services team is part of the Fundraising and Engagement Directorate which includes the Membership, Events, Communications and Fundraising team.  As part of their work, the Supporter Services team process all new membership and are looking for a volunteer to help pack our mailing of welcome packs and other post.  Ideally our volunteer will also help keep both our literature and events storeroom tidy.

What you'll be supporting us with:

• Assembling membership welcome packs for new Yorkshire Wildlife Trust members
• Packing membership packs ready for the Friday mailing
• Putting together other regular mailings to new and existing members
• Filing of confidential information
• Keeping the storeroom tidy and in order.
• Discarding any out-of-date literature.
• Putting away stock after events.
• Informing staff of low supplies.
• Help gather equipment for events.
• Help take in deliveries.
• Helping with other tasks as required.

What's in it for you?

This is a great opportunity to volunteer for a successful wildlife and environmental charity with a friendly team.  Our team is very busy and we greatly value the help of our volunteers.  Hot drinks and biscuits are always available!

The Operations Assistant supports the Chair with all administration to enable Hidayah to function smoothly. Responsibilities include, but aren’t limited to:

• Providing administrative support to the Chair including scheduling meetings, managing calendars and responding to emails
• Creating process flows to enable service delivery and monitor progress
• Preparing meeting agendas, taking notes and sharing meeting minutes
• Maintaining accurate and up-to-date records and databases including documents on the Google Drive
• Aiding in the planning and execution of all operational projects and initiatives
• Preparing reports, presentations, and documentation as needed e.g., for annual reports
• Responding to inquiries and providing information to internal and external stakeholders
• Performing other duties and tasks as assigned by the Chair

How much time is required?

We are flexible around your schedule but we anticipate that the role will require around 4 hours per week. The following commitments are in place for all Hidayah volunteers:

• Aim to attend all relevant meetings, delivering a comprehensive report with updates and to complete actions as and when they appear
• Aim to attend all other planning meetings as necessary
• Attend Hidayah events (where geographically possible)
• Help to fundraise for, and advertise, any Hidayah events and fundraising drives
• Add to and maintain the administration of our file sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms
• Check and respond to emails in a timely manner
• Contribute to the communications group (via Discord) and stay up to date with Hidayah developments
• Provide information, statements and data for the annual report
• Keep up to date with Hidayah communication and organisational developments

This role is subject to a 6 months probationary period with a 2 month notice period should you wish to resign.

What is expected from an Operations Assistant?

Knowledge:

• Educated to degree level or experience which demonstrates equivalent analytical ability
• Knowledge of quality assurance systems and their benefits for the voluntary sector
• Knowledge of good governance procedures for the voluntary sector
• Understanding of confidentiality, equality and diversity and safeguarding procedures

Personality:

• A self-starter who can volunteer with minimal supervision
• Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah

Personal Skills:

• Confidence taking the lead with plans and ideas at Trustee meetings
• Ability to resolving conflict situations if needed
• Professionalism in all situations

Administration Skills:

• A high degree of literacy in Microsoft Office and IT Applications
• Join Hidayah Membership and Hidayah Discord server
• Participating and contributing to discussions on the Hidayah Discord server
• Read all Hidayah policies, keeping up to date with any changes
• Read, understand and agree with the constitution of Hidayah (available on our website)

Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.

What benefits do I get from this role?

• Volunteering with Hidayah brings a range of a benefits such as:
• Reference for your CV
• Contributing to Hidayah’s cause
• Supporting vulnerable communities
• Connecting with like-minded, passionate people
• Experience working strategically as part of a team
• Development of professional networking skills

Action Village India

Action Village India (AVI) is a small, UK-based charity that fundraises for Indian NGO partners to deliver programmes that will best assist the poorest and most marginalised sections of communities in rural India. AVI supports campaigns for social justice and equality on Gandhian principles of nonviolence.

You will be working hand-in-hand with a small and very agile team in the London office and as such the internship will be a fantastic opportunity to ground yourself in the basics of charity day-to-day administration, communication and event fundraising.  

Working Information:

Location: London – Dalston Junction

Hours: 2 days per week plus attendance at WOMAD Festival 24-29th July 2024

Duration: 8-10 weeks.  Internship to start early June (negotiable) and ending in the first week of August.

Starting date: 5th June 2024

Job Purpose:

Part of Action Village India’s fundraising strategy is raising funds and awareness through events. The biggest fundraising event we hold every year is Madras Café, held at Womad Festival at the end of July. Madras Café began its life as a Chai and leaflet stall over 30 years ago to help educate people about Action Village India and the difficulties people in rural India faced; today it is an established festival institution serving delicious Indian food to over 4000 people over three days. Madras Café is run and organised by a group of volunteers. The Action Village India team holds a stall in the Madras Café tent selling ethical products made in India, showcasing our exhibition and informing people about the work of Action Village India and our partners.

During your internship, you will take the lead, in collaboration with the Communications, Fundraising and Operations Manager, of the organisation of the Action Village India information desk. This will include managing the sale of products and the managing of volunteers for the Action Village India stall. You will also assist the Exhibition intern with the production of the Exhibition which will be showcased at WOMAD.

You will also get involved in supporting other fundraising events such as our online gift shop and annual Walk for Women.

Main duties and responsibilities:

Duties will be tailored to meet the learning objectives of a successful internship candidate. If you have a particular interest in developing fundraising skills not directly listed below, please ensure these are highlighted in your cover letter.

1. Event management

§  Administration of sponsorship fundraising events – registration of runners/riders/walkers and their donations

§  Invite and liaising with guests and volunteers for upcoming events

§  Lead on the organisation of the Action Village India information desk at Womad

§  Assist with the organisation of the exhibition at Womad

§  Provide liaison between, and support to, Action Village India and the established Madras Café team

§  Feed into the event communications, press and audience engagement strategy

§  Organise the front of house desk for AVI

§  Assist with photographic exhibition hanging, stall set up and pack up

§  Liaise with volunteers and coordination of volunteers during the festival

§  Design & Develop (and where possible run) new fundraising events

2. Fundraising Support

§  Supporting fundraising opportunities through events and the AVI ethical gift shop

3. Communications & Office Management

§  Helping with the day to day running of the office, including communication with enquirers and supporters, and the online gift shop

§  Assisting with the production and printing of leaflets, appeals and fundraising materials

§  Assisting with the distribution of mailings; appeals, newsletter, and membership

§  Creating content for various social media platforms

General Responsibilities

• Abide by organisational policies, codes of conduct and practices
• Support and promote diversity and equality of opportunity in the workplace
• Keep confidential any personal, private, or sensitive information
• Any other duties commensurate with the accountabilities of the post

Person Specification

§  Excellent communication skills face to face, on the phone and by email.

§  Ability to work alone and use own initiative to develop systems, deal with practical situations as they arise

§  IT skills and experience at a level that support email, database, social media and use of spreadsheets and graphic design skills such as for our newsletters (desirable)

§  Ability to stay focused and efficient in the face of changing priorities, and to deliver work in a timely manner

§  Commitment to the values and ethos of AVI

§  Ability to work well in a team with a flexible approach

§  An ability to apply awareness of diversity issues to all areas of work.

§  Keen interest in event management

§  Proactive, creative and enthusiastic

§  Desire to learn, develop and advance personal career prospects

§  Knowledge of rural development in India (desirable)

Terms of Internship:
This is a voluntary position. Action Village India will cover travel expenses (from within London) to the office in Dalston and lunch costs for days worked in the office (up to £10 a day – if travel costs are higher, this can be discussed). All expenses must be itemised, and receipts provided.  The cost of your Womad ticket and travel will be covered.

Accessibility:
We would like to offer our sincere regrets that due to the location of our office this position isn’t suitable for anyone with additional accessibility needs.  The Action Village India is on the second floor with a narrow staircase and no lift.  If this situation changes in the future, we will update the information to our vacancies.

Ref: V225 | Support Group Volunteer | Maldon

We’re looking for Support Group Volunteers over the age of 18 years old, based at Fullbridge Church, 27 Fullbridge, Maldon, Essex, CM9 4LE.

You’ll be volunteering fortnightly on a Thursday from 10.15am-12.15pm.

As a support group volunteer, you will help with the running of the group.  The role is designed to suit the needs of the group, and the skills of people offering support. If you enjoy getting to know your community, working with others and making a real difference then this is the role for you.

The volunteer will be

· A people person, with good listening skills

· A great communicator who enjoys meeting new people

· Good at putting people at ease

· Reliable and organised

· Passionate about supporting people affected by stroke

· IT literate, have good administrative and record keeping skills and be able to follow relevant policies

A DBS check is required for this role.

Interested in this role?

Find out more by downloading the role description for the Support Group Volunteer role.

If you are interested in this role, please complete our application form on our website.

About Us

Stroke Association. Rebuilding lives after stroke.

When stroke strikes, part of your brain shuts down. And so does a part of you. That’s because a stroke happens in the brain, the control centre for who we are and what we can do. It happens every five minutes in the UK and changes lives instantly. Recovery is tough, but with the right specialist support and a ton of courage and determination, the brain can adapt.

We believe everyone deserves to live the best life they can after stroke. And it’s a team effort to get there.

We provide specialist support, fund critical research and campaign to make sure people affected by stroke get the very best care and support to rebuild their lives.

We’re working to improve the diversity of our team.  Because we know that individuality leads to a richer experience for our people and better support for those affected by stroke. 

We strongly encourage people from all backgrounds to apply. And we’re particularly looking to increase the number of applications from those with lived experience of stroke and those from under-represented communities. 

Every five minutes, stroke destroys lives. Help us rebuild them and join our team.

To help us deliver our strategy and make a real difference, we are looking to recruit talented people to a number of new roles.

If you would like to support stroke survivors to rebuild their lives, we want to hear from you!

Line manager: Senior Clinical Administrator

Location: Across Croydon, Bromley, Lewisham, Lambeth, Southwark

DBS Level: Enhanced

Age: 18+

Why we need your help

St Christopher’s Community Palliative Care Team provides skilled and compassionate care to patients with any life limiting illness within their homes or place or residence. The team consists of nurses, doctors, heath care assistants, social workers, occupational therapists, complementary therapists and physiotherapists.

We need a team of volunteers, who are comfortable with driving, to support us with collections and deliveries. Volunteers will need to agree to be part of a WhatsApp group for volunteer drivers. Staff will message this group if they need help with a delivery or collection to see if anyone is available to help. If you are available and willing to help with that call for help then the nurse/doctor will talk to you and make all the necessary arrangements.

What specific activities will you in involved in?

· Driving to the home of a current patient or a recently deceased patient and picking up any medical equipment which belongs to St Christopher’s such as Syringe Drivers and bringing them back to St Christopher’s

· Dropping off medication to patients - directly from the team at St Christopher’s or picking up prescriptions from a chemist first.

· Dropping off other resources such as ‘Just In Case’ boxes to patients.

· There may be some simple admin tasks to complete in between collection and delivery requests for those volunteering at weekends

What you can gain from volunteering in this role

• Join an enthusiastic team, meet new people and get more involved in your local community

• Use and develop your skills, enhancing your CV if that is important to you

• Know you are helping dying people in your local community have access to care and support, whenever and wherever they need it.

Training and support provided

• Specific training for the role from a member of staff

• A half day induction for all new staff and volunteers which includes all mandatory training

• Support from the Volunteering team including weekly e-newsletter

• Volunteer handbook and volunteer workbook

• Regular updates and training through MyImpact

What we are looking for

• You must be 18 years old or over to do this role

• Confident in using initiative and undertaking the role without a great deal of direction but also recognising when to ask for help or seek support

• Compassionate listener and clear communicator

• Emotional resilience in the face of the difficult circumstances that can affect people at the end of life

• Ability to respect others’ differences and choices

• Ability to follow our policies and procedures to keep you, patients and families and staff safe

• Ability to maintain professional boundaries and confidentiality.

• Ability to represent St Christopher’s and our values positively

• Willingness to learn, adapt and embrace change when needed

• Ability to follow our policies and procedures to keep you, our staff, our patients and their families safe

Anything else you need to know

• You must provide evidence of a full and clean driver’s license, appropriate car insurance and have access to your own car

• There is a short settling in period to see if the role is right for you

• This role will require pre-volunteering checks, which may include a DBS Check. Having a criminal conviction will not necessarily prevent you from volunteering with us. We assess each situation on an individual basis

• At St Christopher’s we believe that no volunteer should be out of pocket because of their volunteering. The reimbursement of reasonable out of pocket expenses incurred whilst volunteering will help ensure volunteering is accessible to all.

Commitment to volunteering

Signing up to be a volunteer with St Christopher’s Hospice is a big commitment and requires lots of training and support from the organisation. With this in mind, ideally you would be able to volunteer with us for a minimum of a year. We would also ask that you to inform your manager if you are unable to attend your shift with as much notice as possible.

Equality and diversity

St Christopher’s recognises the qualities and strengths that a diverse group of volunteers bring to the organisation and we therefore particularly welcome applications from underrepresented groups within the local communities and from a range of different cultures and backgrounds.

Do you have a passion for organising social groups and meeting new people? Want a flexible voluntary role that allows you to make a difference to peoples’ lives? Then read on!

NWR is a membership organisation for women that has been bringing women together for over 60 years. We have over 300 groups across the country who meet for informal chats and discussions. Women of all ages are welcome to join.

What will you do?

Following the success of the new groups in Hertfordshire, we are recruiting volunteers across the country to set up new NWR groups in their area. These NWR groups will meet monthly in a local pub or bar with a set theme – this theme acts as an icebreaker and ensures that no two meetings feel the same! Themes could cover a wide range of topics and are designed to be light-hearted and an opener for conversations that could lead anywhere (and usually do!).

We hear from many members about how much joy NWR membership has brought to their lives; the friendships forged, companionship and wide-ranging conversations held. We want to reach more women to give them this opportunity.

Your role would be to run the group: promote it, schedule and run the meetings and respond to enquiries.

Who are we looking for?

We are looking for volunteers who enjoy meeting and talking to new people, are familiar with using social media and have excellent administration and IT skills. In a nutshell, we’re looking for a “people person” who is comfortable with a spreadsheet and social media!

What will we provide?

We will provide training and support from staff who have experience of setting up and running a group as well as templates and promotional material for you to use. You would also be part of a friendly network of other volunteers.

The amount of time spent on the role will vary from week to week. It is estimated that the role will require 5-10 hours a month, which includes time spent at your meetings.

Could you provide administrative support for the SSAFA committee on a military base? You need basic I.T and 
administration skills, the ability to get on with people and good written and spoken English. If so, we’d love to hear 
from you!

What is a Committee Secretary?
There are SSAFA committees on many military bases around the UK and overseas. Each one has a secretary to 
makes sure that meetings are organised, volunteer information is up to date and decisions are recorded. This is a 
key role involving administration and communicating with people. 

Why do we need you?
We’ve been supporting the Armed Forces community for more than 130 years. In recognition of their service to the 
Nation we aim to provide financial, practical and emotional support when it’s needed most. To do this we need 
local volunteers who can ensure the community know about SSAFA and keep things running smoothly behind the 
scenes.

When would you be needed and where would you be based?
This role is about communication and administration. Many volunteers can do this from home or their place of 
work. The role would suit someone looking to offer a regular time commitment. You would also need to organise 
and attend a number of regular meetings each year. This role is an Office Bearer with voting rights.

What would you be doing?
• Working with the committee to agree an annual plan of activity based on local need
• Providing administration for at least four meetings per year
• Monitoring volunteer numbers against the demand for support and recruit new volunteers as needed
• With the support of the Learning and Development and Volunteer Experience Teams at Central Office,
ensuring all volunteers have completed the training and mandatory tasks required for their roles.
• Building positive relationships with regional and central office staff and other providers represented on base
• Providing reports to the local SSAFA branch and to SSAFA’s Central Office
• Maintaining accurate and up to date volunteer records, reporting any changes to Central Office 
• Being a positive ambassador for SSAFA remembering that anyone you meet could be a potential beneficiary, 
volunteer or fundraiser
• Volunteering within the standards and values of SSAFA including adhering to our policies such as the 
volunteering policy and data protection policy

What can you gain from this volunteering role?
• Give back to the local military community 
• Gain experience of holding a key local role with oversight of all SSAFA activity on the base
• Use your skills, knowledge and life experience to benefit others
• Support from your local SSAFA branch and the wider SSAFA community
• Experience, training and skills that you can highlight on your CV and in job interviews
• Better physical and mental health – studies show that volunteers live longer and experience lower levels of 
stress and depression!

What about training and support?
• Local induction and support, provided by the Committee Chair
• Online training modules in safeguarding and GDPR, so you are up to date on how to keep beneficiaries, their 
families and personal information safe
• Access to a range of e-learning courses as well as local opportunities to keep your training up to date.
• Volunteer Development Manager (per region)
• Support from the Welfare Team and Volunteer Experience Team based at SSAFA Central Office
• Reimbursement of out-of-pocket expenses

What are we looking for?
• Friendly and approachable people with some experience of coordinating people and admin
• Good written and spoken English
• Good level of IT skills e.g. ability to use email and Excel –you will receive your own SSAFA email address
• Respectful and non-judgemental approach to beneficiaries, their family, other agencies and SSAFA 
colleagues
• Ability to keep within boundaries of the role for example, prompt reporting of safeguarding concerns.
• Reliable attitude, contact volunteers promptly, keep appointments etc.
• Practice confidentiality and data protection in line with SSAFA policies
• Access to travel by public transport or a car to travel to meetings, events etc.
• Ability to provide two references: from former employers or other people that know you well (other than 
relatives)

We welcome volunteers of all backgrounds, abilities, races, sexual orientations, socio-economic backgrounds, and 
faiths and none. SSAFA are committed to making reasonable adjustments to support volunteers with disabilities to 
have the same opportunities and experiences as volunteers who do not.

Minimum Age: 18

Safer Recruitment: SSAFA undertakes a systematic approach and utmost care at every step of the process of 
volunteer recruitment, selection, and retention to ensure that those recruited are suitable and appropriate. 
Measures taken at points along this journey work together to make volunteering at SSAFA a positive and safe 
experience

Is a criminal record check required? No

We are looking for an experienced librarian with a passion for books, archives and audio-visual resources.

We are looking for a person with excellent administrative skills to ensure that the library becomes accessible by developing, organising, and updating library records both manually and digitally.

Endurance and patience is also a must, as you’ll often handle multiple duties at the same time, for instance, showing people how to use the resources database or updating the information system.

If you fit this description and you’re adeptable, we’d like to hear from you.

RESPONSIBILITIES

• Oversee the library to ensure cleanliness, order, and protection of the library’s resources 
• Develop and organize library inventory (e.g. with books, collections, periodicals, multimedia, etc.)
• Library catalogues are updated and content published on CAIA's website
• Conduct regular checks and updates on database information
• Help patrons research reading materials and references
• Research and implement new information system techniques
• Supervise library assistants/volunteers

REQUIRMENTS & SKILLS

• Previous experience as a librarian
• Experience using computers and working with electronic databases
• Familiarity with information management systems
• Strong organiSational skills
• Effective communication 
• Ability to multitask
• A patient and friendly personality
• A degree in Library Science; a Master’s in Library Science or Information Management is a plus
• Additional language skills is an advantage

We are seeking a dedicated and passionate individual to join our team as a Volunteer for Community Events. In this role, you will have the opportunity to make a positive impact by attending and facilitating community events for LGBTQIA+ Muslim groups in Manchester. Some of the responsibilities include, but aren't limited to:

● Assist the Community Trustee in researching and planning events for the hub in Manchester, London and Scotland

● Communicate with members on our Discord channel to coordinate attendance and activities

● Liaise with speakers, performers, and workshop facilitators to ensure their needs are met and their contributions align with the goals and values of the community.

● Set up and take down meeting rooms including workshop materials, refreshments and other ops as required

● Engage with attendees, volunteers, and stakeholders during events to ensure a welcoming and inclusive atmosphere.

● Record attendance collect feedback and evaluate the success of each event, making recommendations for improvement.

● Assist workshop leaders and Trustees in delivering activities

● Assist with special projects and initiatives as directed by the Trustees

How much commitment is required?

We are flexible around your schedule. However, the following commitments are in place for volunteers.

● Attend monthly meetings to update on tasks, progress etc.

● Aim to attend all other planning meetings as necessary

● Attend all Hidayah Hub events

● Attend other Hidayah events where geographically possible

● Add to and maintain the administration of our file-sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms

● Check and respond to emails in a timely manner

● Contribute to the communications group (via Discord) and stay up to date with Hidayah developments

● Keep up to date with Hidayah communication and organisational developments

What do we expect from a volunteer?

Qualities:

● Strong commitment to advocating for the rights and well-being of LGBTQIA+ Muslim individuals.

● Knowledge or understanding of the specific challenges faced by LGBTQIA+ Muslims in Manchester.

● Excellent organizational and time management skills.

● Effective communication and interpersonal skills.

● Ability to work independently as well as part of a team.

● Flexibility and adaptability to meet the evolving needs of the community.

● Previous experience in events or coordination is preferable but not mandatory.

● Join Hidayah Membership and Hidayah Discord server

● Participating and contributing to discussions on the Hidayah Discord server

● Read all Hidayah policies, keeping up to date with any changes

● Read, understand and agree with the constitution of Hidayah (available on our website)

● Working knowledge of Google Suite, Microsoft, as well as project management, web and comms tools 

Personality:

● A self-starter who can volunteer with minimal supervision

● Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah

Personal Skills:

● Confidence taking the lead with plans and ideas at Trustee meetings

● Ability to resolving conflict situations if needed

● Professionalism in all situations

Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.

Benefits to volunteering with Hidayah

Volunteering with Hidayah brings a range of a benefits such as:

● Contributing to Hidayah’s cause

● Supporting vulnerable communities

● Connecting with like-minded, passionate people

● Experience working in community events

● Development of professional networking skills

●       Travel expenses reimbursed (capped at £20)

Are you a people-person? Looking for a way to give something back to your local community? 

We are looking for volunteer receptionists to help meet and greet visitors (including children, families, supporters and external guests) at Claire House Liverpool (based in West Derby).

Tasks will include:

• Monitoring the door and using the phone to let visitors into the site
• Accepting deliveries
• Answering queries
• Signing visitors in using the guest book
• Providing refreshments (e.g. making them a cup of tea/coffee)
• Re-stocking refreshments
• Clearing away equipment after use (e.g. placing used mugs in the dishwasher, wiping down surfaces)
• When required, picking up deliveries and supplies such as milk, pre-ordered lunches etc.
• Assisting staff in setting up and preparing rooms/equipment
• If suitable, supporting teams with admin tasks

You’ll help to make sure every visitor receives the best welcome and experience possible.

We’re looking for someone who takes everything in their stride and is able to put others at ease. Volunteers should be friendly, personable and empathetic. Experience in reception, customer service and/or in a clinical environment would be helpful, but isn’t essential. Volunteers should be comfortable using IT (including operating our phone system).

This opportunity would be best suited to someone who is happy to be busy but also understands there may be quieter times. You should be flexible, adaptable to change and a good communicator. We’re looking for confident and reliable team player.

Time: Weekdays, 9am-5pm (flexible shifts available within these times). We’re particularly looking for volunteers available on Tuesdays.

Location: Claire House Liverpool, Honey’s Green Lane, West Derby, Liverpool, L12 9HZ.

A talking newspaper is a simple concept: articles from a printed newspaper are read out loud into a recording (memory stick or app) for the benefit of those who cannot do this for themselves - e.g. blind or partially sighted or anyone who finds reading a newspaper difficult. 

Lothiansound is a small Scottish registered charity based in Edinburgh, run entirely by volunteers, funded by donations, and managed by a Committee of Trustees.  With the publisher's permission, we produce a weekly audio edition of articles selected from the “Edinburgh Evening News”. This is distributed by returnable memory stick inside a returnable wallet.  New Listeners are sometimes referred to us by SSI agencies, or they can self-refer on request.

Lothiansound’s Listeners are mainly in the Edinburgh area, but might be anywhere in the UK (and sometimes beyond) and receive this service completely free of charge.  We know that our Listeners appreciate us hugely, because they regularly tell us so!

Your SECRETARY role would be to assure the Charity’s handling of administrative matters, including:

• Prepare Agendas and Minutes of Committee Meetings (currently on Zoom) – six meetings per year.
• Prepare Agenda, Notice and Minutes of Annual General Meeting (currently on Zoom).
• Maintain Register of Operating Policies.
• (In association with Chair & ViceChair) Maintain existing good relationship with the landlord of our physical office (in an Edinburgh suburb) which is where our weekly admin/copying teams do their stuff with Listeners’ incoming/outgoing wallets.
• Assist (the Treasurer) in preparation of Annual Report and Accounts.
• Be Lothiansound’s nominee with the Charity Regulator (OSCR).

Your (Trustee/Office Bearer) role can be carried out mainly from home, other than ad hoc visits to the office if necessary.. There is no involvement in recording and distributing the audio newspaper unless the applicant wishes to do so.

No professional qualification is needed. Experience of some of the above matters would be advantageous.  Requirement for competency with word processing, plus clear and accurate communication skills, and ability to convey documents efficiently by email etc. Occasional need for printing out can occur – e.g. simple A4 sheets for notice boards at the office.  Outgoing Secretary will be on hand for initial assistance and transition.