Executive team coordinator volunteer roles

VOLUNTEER ROLE: EXECUTIVE ASSISTANT / LAUNCH COORDINATOR

Help Us Keep REMIX Moving Fast as We Build and Launch Shoreditch’s New Youth Creativity & Social Mobility Charity

We’re REMIX — a start-up Shoreditch‑based social mobility charity empowering young people to remix their lives with confidence, creativity and real opportunities. We’re launching this September, and we’re looking for a high‑energy, organised, creative Executive Assistant / Launch Coordinator to support our CEO and help keep the whole operation running smoothly.

This is a hands‑on, fast‑paced, start‑up role. You’ll be right at the centre of the action — coordinating, organising, planning, and helping us build momentum as we push towards launch.

If you love youth culture, creativity, organisation and making things happen quickly, this role is made for you.

What This Role Is All About

As our Executive Assistant / Launch Coordinator, you’ll be the person who keeps everything flowing. You’ll support the CEO directly, help coordinate the team, manage schedules, organise launch tasks and make sure nothing slips through the cracks.

You’ll help us stay sharp, focused and moving forward at speed.

You’ll meet weekly at first as we build REMIX’s early systems, prepare for launch and create the energy we need to introduce ourselves to London.

What You’ll Be Doing at REMIX

You’ll help us run our launch operations, including:

• Supporting the CEO with day‑to‑day coordination and organisation

• Managing schedules, meetings, priorities and launch timelines

• Helping coordinate volunteers, creative teams and programme leads

• Keeping track of tasks, deadlines and moving parts

• Organising launch events, shoots, planning sessions and team meet‑ups

• Ensuring communication flows smoothly across the team

• Helping maintain momentum, clarity and structure during the build‑up to launch

Your work will help REMIX stay fast, focused and ready to empower young people from day one.

Who We’re Looking For

We want someone who is:

• Positive, energetic and Shoreditch‑vibed

• Organised, fast‑moving and great at keeping things on track

• Comfortable supporting a CEO in a start‑up environment

• Creative, confident and youth‑culture aware

• Able to juggle multiple tasks with calmness and clarity

• Excited by building something new, modern and culturally relevant

If you’re the kind of person who loves making things happen behind the scenes — you’ll thrive here.

What You’ll Be Part Of

As our EA / Launch Coordinator, you’ll help us:

• Launch a charity designed to help young people remix their futures

• Build early systems that feel modern, simple and youth‑friendly

• Shape a culture rooted in creativity, confidence and opportunity

• Create momentum and energy in the run‑up to launch

• Set the tone for how REMIX operates as we grow

You’ll be part of something with big plans and huge potential — and your organisation and energy will help us get there.

What You’ll Get From Volunteering With REMIX

• A central role in a fast‑moving start‑up charity

• Experience supporting a CEO and coordinating a launch

• Weekly collaboration with a creative, energetic team

• A chance to shape REMIX’s early operations and identity

• The excitement of launching something bold, modern and youth‑centred

• The knowledge that your work directly supports young people rising

Ready to Help Us Remix the Future

If you’re excited by creativity, youth culture and building something that moves fast, we’d love to hear from you. Share a bit about yourself, your experience and why this role speaks to you. Let’s build something powerful together.

About Roots Academy. 

Roots Academy’s Vision.

A generation of young Muslims who embody and promote a God-centred way of life.

At Roots Academy, we’ve built a learning experience that’s changing the lives of the ummah’s future leaders, change-makers and visionaries. Our Mission is to deliver a structured and transformative education in the Essentials of Islam in a way that lowers barriers to access, develops a deep certainty, and inspires action.

Why Does Roots Academy Exist?

Crisis of Faith: 1 in 4 young Muslims are leaving the religion due to various factors, primarily the pervasive anti-religious content and temptations they encounter online and offline. 

Roots Academy exists to bridge this gap by providing a structured and transformative Islamic education that speaks directly to the needs and challenges of young Muslims today, delivered in an engaging and accessible form that removes barriers to access and provokes thought and action.

Role Summary.

The Operations Coordinator helps the Leads Team turn decisions into execution.

Working closely with the Leads Team, this role creates visibility on what is moving, identifies what is stuck, and challenges the team to focus on what matters most.

The goal is to provide leadership with the clarity and accountability needed to move Roots forward.

Key tasks

About the Role

1. Tracking — Are We Executing?

• Attend the weekly Leads Team meeting.

• Capture key decisions, priorities, owners, and deadlines.

• Maintain a simple weekly execution tracker via Notion.

• Follow up on the highest-priority commitments.

• Identify initiatives that are falling behind or losing momentum.

2. Diagnose — What Is Blocking Us?

• Identify the 1 system bottlenecks each week.

• Work with the relevant Lead to understand the root cause.

• Determine whether the issue is related to clarity, capacity, capability, priority, or decision-making.

• Bring potential solutions and recommendations to leadership.

• Escalate issues that require Executive Team/Global Team intervention.

3. Challenge — Are We Working on the Right Things?

• Review team priorities against Roots' broader objectives.

• Challenge initiatives that are unclear, unnecessary, or overly complicated.

• Apply a first-principles approach to problem-solving.

• Recommend what the team should stop, start, or prioritize.

• Help ensure leadership attention is focused on the highest-impact opportunities.

What Your Week Looks Like

Leads Meeting — 1.5 hours

• Attend the meeting and actively engage.

• Capture decisions, priorities, blockers, and follow-ups.

Execution Tracking — 2 hours

• Review progress on key priorities.

• Follow up with Leads.

• Identify what is moving and what is falling behind.

Bottleneck Analysis — 2 hours

• Investigate the biggest operational challenges.

• Identify root causes.

• Develop practical recommendations.

Executive Prioritization — 1 hour

• Review what requires leadership attention.

• Recommend the most important priorities for the week.

What we’re looking for

• Has experience in operations, project management, strategy, consulting, or organizational leadership.

• Understands or is familiar with Islamic organizations, MSAs, or student-led environments.

• Highly organized and reliable.

• Naturally follows through.

• Thinks critically and asks "why?"

• Can identify root causes rather than symptoms.

• Is comfortable respectfully challenging leadership and team assumptions.

• Communicates clearly and concisely.

• Can distinguish between what is urgent and what is important.

• Is proactive and comfortable with ambiguity.

Most importantly, you embody amanah, ihsan, humility, and a commitment to serving the mission of Roots.

The Role in One Sentence

Ensure that what Roots decides gets executed, identify what is preventing progress, and challenge leadership to focus on what matters most.

What we have to offer

• Be part of a team of 100+ dedicated volunteers across the UK, Ireland, Canada, US, UAE and Australia.

• Receive continuous rewards for those that seek Islamic knowledge from the Roots platform. 

• Be a part of a growing organisation that aims to revive and educate Muslims from a grassroots perspective.

• Receive in-house tarbiyah sessions to develop your deen. 

Please note this is an unpaid volunteer position. 

Volunteers are entitled to claim expenses incurred for food, travel and equipment, in line with our Expenses policy. 

Community Interaction & Behaviour Change Communication

· Visit villages, urban communities, and schools

· Interact with families, women, and children

· Understand local health practices, challenges, and needs

· Support ongoing community health programs

Hygiene Awareness Campaigns

· Conduct awareness sessions on:

o Personal hygiene (menstrual hygiene , handwashing, cleanliness)

o Sanitation practices

o Safe drinking water and hygiene habits

· Use creative methods like posters, demonstrations, and group activities

Basic Health Education

· Assist in delivering sessions on:

o Menstrual hygiene .

o Preventive healthcare

o Nutrition and balanced diet

o Common diseases and basic prevention methods

· Support local team in simplifying health messages for communities

School Health Programs

· Organize interactive sessions in schools on:

o Hygiene practices for children

o Importance of cleanliness and health

· Conduct activities such as:

o Games and quizzes

o Awareness discussions

o Health-focused storytelling

Women’s Health & Menstrual Hygiene Awareness

· Support workshops on:

o Menstrual hygiene management

o Breaking myths and stigma

o Importance of hygiene and health for women

· Assist in distributing educational materials

Research & Data Collection

· Conduct basic surveys and collect community feedback

· Observe and document hygiene practices and health awareness levels

· Assist in preparing reports and case studies

Campaign Design & Creative Outreach

· Help design:

o Awareness posters

o Educational materials

o Social media campaigns

· Participate in community awareness drives and local events

Community Interaction & Behaviour Change Communication

· Engage in conversations with community members

· Promote positive behaviour change related to hygiene and health

· Learn how communication strategies influence public health outcomes

Documentation & Storytelling

· Document field experiences through:

o Photography

o Blogs

o Video storytelling

· Share impact stories and community voices

About Us

Tell My Truth and Shame the Devil C.I.C. is a survivor-led community interest company dedicated to exposing the impact of childhood trauma, abuse, neglect, addiction, mental health struggles, and family dysfunction within Black communities and beyond.

Through podcasts, survivor stories, education, events, research, coaching, advocacy, and community support, we help individuals heal, break destructive cycles, and build stronger families and communities.

As we continue to grow nationally and internationally, we are seeking a Volunteer Central Operations Director to create structure, accountability, and operational excellence across all volunteer departments.

Job Purpose

The Volunteer Central Operations Director serves as the operational backbone of the organisation, ensuring departments, projects, and volunteer teams work efficiently, meet deadlines, and deliver measurable outcomes.

The role oversees project delivery, performance monitoring, reporting systems, KPI tracking, volunteer accountability, and cross-department coordination, helping turn organisational vision into effective execution.

Key Responsibilities

• Lead and coordinate organisational operations across all volunteer departments.
• Manage the Central Operations Team, including Analysts, Coordinators, and Assistants.
• Oversee project delivery, ensuring milestones, deadlines, and objectives are achieved.
• Monitor organisational performance, identify risks and bottlenecks, and implement solutions.
• Establish accountability systems, workflows, reporting processes, and operational procedures.
• Develop and maintain KPI dashboards, departmental scorecards, and performance reports.
• Track volunteer engagement, project progress, fundraising outcomes, and organisational impact.
• Facilitate communication and collaboration between departments.
• Lead operational meetings and support monthly performance reviews.
• Produce reports, risk assessments, and recommendations for senior leadership.
• Support implementation of organisational priorities and strategic initiatives.
• Mentor department leaders and promote volunteer engagement, wellbeing, and retention.
• Foster a culture of accountability, professionalism, collaboration, and continuous improvement.

Skills & Experience

• Experience leading teams, projects, programmes, or organisational operations.
• Strong project management, organisational, and planning skills.
• Ability to manage multiple priorities and coordinate cross-functional teams.
• Experience developing systems, processes, KPIs, dashboards, and reporting frameworks.
• Strong analytical, problem-solving, and decision-making abilities.
• Excellent written and verbal communication skills.
• Experience building stakeholder relationships and facilitating collaboration.
• Ability to motivate, support, and manage volunteers and team leaders.
• High levels of professionalism, integrity, accountability, and attention to detail.
• Comfortable working independently within a remote environment.
• Proficiency with tools such as Google Workspace, Microsoft Office, Trello, Asana, ClickUp, Airtable, Notion, Slack, and Teams.
• Experience in charities, CICs, volunteer-led organisations, operations management, programme management, or community development is desirable.
• Understanding of trauma-informed, survivor-led, or social impact organisations is beneficial.
• Passion for social impact and commitment to our mission.

Volunteer Benefits

• Opportunity to help build a national survivor-led movement.
• Executive leadership experience.
• Leadership training and mentoring.
• Professional references upon successful service.
• Opportunity to influence organisational strategy.
• Meaningful social impact and legacy-building work.
• Potential future paid leadership opportunities as the organisation grows.

Additional Notes

This role may not be suitable if you:

• Prefer low-responsibility volunteer work.
• Dislike reporting, accountability, or performance tracking.
• Are seeking immediate paid employment.
• Are uncomfortable using data and analysis to support decision-making.

To Apply

Please send:

• Your CV, portfolio, or LinkedIn profile (if available).
• A short introduction about yourself.
• Why this mission resonates with you.
• Relevant experience, skills, ideas, or vision you would bring to the role.