Jobs in Longfield
Travel and Logistics Administrative Assistant (Part-Time)
International Children's Charity
Goodman Masson are delighted to be exclusively partnering with an international children's charity who are looking for an experienced Travel and Logistics Administrative Assistant to join their team on a part-time, 6-month contract, with the possibility of extension. This role is ideal for someone who enjoys coordinating complex international travel and supporting impactful global work.
Role Details
Location: Blackfriars, London
Working pattern: 3 days per week
Hybrid working: 1 day per week in the office
Contract length: 6 months (with potential to extend)
Rate: £150 per day (via umbrella company)
The Role
You will provide end-to-end travel and logistics support across busy programmes and advocacy teams, coordinating international travel for conferences, meetings and workshops. Travel will support activity in Kenya, Colomboa, the US, Moldova and Ukraine, with all arrangements managed from the UK.
You'll work with colleagues and senior stakeholders at multiple levels, ensuring smooth travel experiences and acting as a key point of contact for all travel-related queries.
Key Responsibilities
Booking international and domestic flights, accommodation, taxis and ground transport
Drafting VISA invitation letters and supporting VISA application processes
Coordinating complex travel itineraries for multiple stakeholders
Providing wider logistical support, including meeting scheduling and sourcing language interpretation services
Supporting visiting international colleagues and beneficiaries where required
About You
Proven experience in international travel and logistics coordination, ideally within an NGO or international organisation
Experience supporting VISA processes and international stakeholders
Highly organised, detail-oriented and comfortable managing multiple priorities
Clear communicator with a proactive and flexible approach
This is a great opportunity to play a key support role within a respected international children's
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Purpose of the Role
The Administrator provides essential support across the organisation by maintaining accurate records, supporting compliance, coordinating communication, and ensuring efficient daily operations across the organisation.
Key Responsibilities
1. Records & Compliance (H&S, Training, Equipment)
- Maintain and update relevant staff records, including training logs, H&S documentation, equipment registers.
- Ensure relevant certificates, training dates, and compliance documents remain up to date.
- Organise appropriate and timely delivery of IT, phone and other equipment as required and in liaison with relevant suppliers as appropriate.
- Provide staff IDs, access cards and keys as required.
2. Database, SharePoint & Digital Filing Management
- Maintain relevant organisational databases and digital filing systems.
- Manage SharePoint folders and ensure documents are stored, updated and accessible.
- Support staff with document retrieval and information management.
3. Finance Administration
- Review and submit invoices for approval and maintain records of purchases on credit and debit cards and submit on a timely basis for processing.
- Liaise with the Finance Team to resolve queries and ensure timely payments.
- Maintain accurate administration logs.
4. Office Supplies & Stock Coordination
- Monitor stock levels for both sites and reorder supplies when required.
- Maintain records of stock usage and deliveries.
5. Internal Communications
- Prepare and distribute internal staff updates as appropriate – ideally in liaison with the communications team unless urgent.
- Support organisational communications and notices where needed.
6. Event Planning & Administration
- Maintain logs for events and support planning documentation.
- Assist with scheduling, preparation and administrative tasks for events and meetings.
7. Facilities and Property (including Health & Safety & Fire Compliance Records)
- Maintain and update organisational and building H&S records, including fire safety certificates and compliance documents.
- Organise building maintenance as required.
- Monitor outstanding actions and ensure timely updates.
- Be a qualified first aider on site.
- Book H&S-related training and track attendance.
- Support coordination of fire alarm testing, fire drills and related documentation.
- Support with reception duties as required.
8. Project Administration & Reporting Support
- Assist teams with project documents, data collection and reporting processes as required.
- Maintain project logs and support updates to reporting templates as required.
9. Phone & Admin Inbox Management
- Monitor admin and info inboxes, responding to or redirecting queries appropriately.
- Answer incoming calls and provide first-line administrative support.
Registered Charity
Providing specialist support to women and girls who have experienced rape and/or childhood sexual violence and abuse.
The client requests no contact from agencies or media sales.
Thank you!
Sydenham Garden is seeking a Community Activities & Volunteering Lead on a Fixed term contract to end of December 2027 to join our team of 14 staff and approximately 70 volunteers in delivering adult mental health and dementia services in our beautiful garden settings in south-east London.
Position: Community Activities & Volunteering Lead
Contract: Fixed term to 31st December 2027, full time - 37.5 hours per week. Some regular working outside Monday-Friday 9-5 may be required, for which TOIL will be available. Part time and flexible working applications also considered.
Salary: £32,644 plus 6% pension contribution.
Annual Leave: 33 days inclusive of Bank Holidays.
Location: Sydenham Garden Resource Centre, SE23 2LW & De Frene Market Garden, SE26 4AB.
Application closing date: Thursday 5 March 2026, 9am.
Interview date: Thursday 12 March 2026.
About the role
Sydenham Garden, based in Lewisham in South-East London, is a unique wellbeing centre utilising its gardens, nature reserve and activity rooms to help people living with and recovering from mental and physical ill-health. We provide nature and arts based creative, social and therapeutic activities for co-workers (the name we give to our primary beneficiaries). With funding from The National Lottery Community Fund to help us ‘grow our community’ and increase the sustainability of our impact we’re seeking a Community Activities & Volunteering Lead to drive continuous improvement and development of volunteer-led community activities for the benefit of co-workers as well as managing the day to day running of our volunteer programme.
About you
You’ll have experience of recruiting, working with, and managing volunteers, including delivery of skill-building and development activities for volunteers with Lived Experience of mental and/or physical ill health. You’ll have excellent people skills and the ability to demonstrate sensitivity, kindness, and a person-centred understanding of different mental, physical, and neurological needs. You’ll have experience of delivering group activities and working with people with mental/physical-ill health and/or dementia. You’ll have line management experience and be able to provide strategic direction as well as be able to innovate and develop new initiatives and balance competing priorities while being willing to play a team role and get stuck into different activities.
Why you should join us
We’re a friendly team who are passionate about creating a supportive and inclusive community for people living with mental and physical ill-health. You’ll be part of a supportive team of staff and volunteers, and benefit from spending time in our beautiful gardens and nature reserve.
Equity, Diversity and Inclusion
Sydenham Garden is committed to Diversity, Equity and Inclusion (DEI). We want to build a diverse and inclusive staff, volunteer and trustee team where everyone feels that they belong and that reflects the profile of the communities we serve. Therefore, we will welcome and consider applications from candidates of all backgrounds and protected characteristics, and we particularly encourage applications from people of African or Caribbean heritage to ensure our staff team represents the communities we serve.
Recruitment Timeline
Deadline for applications: Thursday 5th March 2026, 9am.
Interviews: Thursday 12th March 2026.
PLEASE SEE ATTACHMENT BELOW TO DOWNLOAD THE JOB DESCRIPTION & PERSON SPECIFICATION AND FOR FULL DETAILS OF HOW TO APPLY INCLUDING OUR EQUAL OPPORTUNITIES MONITORING FORM.
Thank you!
The Administrator will play a key role in supporting the smooth and efficient running of the NVN’s operations. Working closely with the General Manager, they will manage day-to-day administration, membership communications, events logistics, and financial record-keeping.
They will help ensure that the NVN remains responsive, organised, and welcoming to its members and everyone.
Key Responsibilities:
Administration and Coordination
- Support the General Manager with the day-to-day coordination of the NVN’s activities.
- Maintain accurate records, files, and databases (including membership and financial information).
- Prepare and circulate agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and general manager.
- Track progress on agreed actions and support efficient follow-up.
- Support the General Manager to manage and promote funding applications from the membership, such as the ARCH Levy Fund, bursary applications and the Event Subsidy Fund.
Membership and Communications
- Respond to member and public enquiries in a timely and professional manner.
- Manage membership renewals and maintain the membership database.
- Create and distribute newsletters.
- Maintain our social media presence and website content.
- Store NVN songbooks and send out when purchased.
- Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person).
- Website management (in liaison with website hosting company).
Finance and Record-Keeping
- Support basic financial administration including invoicing, payments, and expense tracking.
- Maintain up-to-date financial records in coordination with the General Manager and Treasurer.
- Maintain and store confidential documents and archives.
- Support the preparation of information for reporting and audits.
- Work with Xero (accounting software).
The client requests no contact from agencies or media sales.
Thank you!
The General Manager will provide leadership and day-to-day operational management for the Natural Voice Network, ensuring smooth running of its activities and services. Working under the strategic direction of the Trustee Board, the General Manager will implement decisions, oversee the Administrator, and manage finances and communications at an operational level.
They will have delegated authority to make operational and financial decisions (within agreed limits) on behalf of the NVN and its Trustee Board, enabling trustees to focus on governance, strategy, and long-term development.
Key Responsibilities:
Operational Management
- Manage the day-to-day running of the NVN, ensuring all activities are delivered efficiently and in line with the organisation’s values and policies.
- Maintain and store confidential documents and archives.
- Work closely with the Administrator to ensure smooth coordination of membership services, communications, and events.
- Support the development and implementation of the NVN’s strategic and annual plans.
- Represent the NVN in meetings and collaborations, acting as a central point of contact for members, partners, and external organisations.
- Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person).
Financial Management
- Manage operational budgets and approve expenditure within agreed limits (e.g. up to £1,000 per transaction or as defined by the Trustee Board).
- Work alongside the Treasurer on financial planning, reporting, and compliance.
- Prepare financial reports, budgets, and forecasts for trustee meetings.
Governance and Reporting
- Ensure systems are in place to support good governance, including accurate records, risk management, and compliance with relevant legislation.
- Prepare reports for the Trustee Board, highlighting progress, challenges, and key decisions.
- Keep policies and procedures up to date and support trustees in implementing policies and procedures, ensuring that staff and volunteers are informed and aligned.
- Oversee preparation of agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and administrator.
- Manage trustee induction when new trustees are elected onto the Trustee Board.
Staff Supervision
- Line-manage the Administrator, setting clear priorities and providing regular supervision and support.
- Foster a positive, inclusive working culture consistent with the NVN’s ethos.
The client requests no contact from agencies or media sales.
Thank you!
TBC - Draft being finalised
NFCC is committed to safeguarding and promoting the welfare of children, young people and adults and will require a DBS check to be completed prior to commencing in post.
NFCC is committed to being an inclusive employer. We comply with the Equality Act 2010, and we believe that everyone deserves to work in safe environments that are free from bullying, harassment and discrimination, abuse, and harm, where they feel supported, welcome, and able to thrive.
NFCC acknowledges the duty of care to safeguard, protect and promote the welfare of children and vulnerable adults and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice, all staff are expected to share this commitment.
Registered Charity
101 - 500
NFCC is an independent membership association and the professional voice of UK fire and rescue services.
The client requests no contact from agencies or media sales.