Administration and events officer jobs

London School of Theology is seeking to recruit a full-time Administrator for the Theology, Worship and Music Programmes.This is an exciting and very varied role giving the opportunity to make a significant contribution to the smooth-running of the TMW programmes and cultural life of the School. The role may be of particular interest to anyone with a musical background.

About the Role

The role of Administrator - Theology, Music and Worship Programmes has been designed to support Faculty and Registry to ensure the efficient and effective delivery of the Theology, Music & Worship Programmes and associated activities. The duties of the post-holder can be summarised from two perspectives, Registry activities and Programme activities.

Programme duties include organising music events, intensive modules and concerts; co-ordinating Faculty; managing recitals and practical assessments; promoting the School to students and managing the complexity of working across Registry, the Music department and other departments within LST.

Registry duties include administrative duties; marking administration; Assessment Board preparation and administration; providing administrative support to the Programme Leader; working on the Student Information System database and Virtual Learning Environment, and responding to student queries.

Application Details

The job description, person specification and full details on how to apply for the role can be found on LST’s website.

London School of Theology is a Christian college and, as such, it is a requirement of the Person Specification that the postholder must be in sympathy with the Christian ethos, aims and objectives of the School.

All candidates must have the right to work in the UK.

Candidates are encouraged to apply promptly as applications will be reviewed upon submission.

 

Healthwatch Westminster and Royal Borough of Kensington & Chelsea

Healthwatch was set up in 2013 to champion the rights of health and social care users, and hold the health and social care system to account for how well it engages with the public. Healthwatch Westminster and Healthwatch Kensington & Chelsea are two of 152 local Healthwatch organisations. Healthwatch’s remit covers all publicly funded health and social care services for adults and children.

About The Advocacy Project

We help people who are marginalised or vulnerable because of their circumstances make their own choices about their lives. We support them to speak up and help improve important services we all need. We want to make sure people across all age and care groups – including learning disability and mental health – can: voice their concerns understand their rights make effective choices about what happens in their lives.

About the role
We are looking for an HR assistant to provide administrative support to our HR Administrator and to Healthwatch services. 

The post holder will handle a variety of personnel related administrative duties. Your role is to act as the liaison between HR personnel and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes and relevant documentation.

Key responsibilities

 Provide core administrative support for the Human Resources department and to Healthwatch services.

 Accurately maintain HR records ensuring data compliance with GDPR standards.

 Coordinate HR processes and meetings. 

 Produce correspondence and documentation. 

 Respond to or direct HR queries received by HR department.

 Take minutes of meetings

 Support recruitment campaigns. 

 Support DBS applications and updates.

 Promote wellbeing support across the organisation.

 Act as the first point of contact within HWW HWRBKC and HW Brent, including receiving calls and emails from members of the public.

 Provide administrative support for events.

General responsibilities

 Participate in team meetings, training and organisational development.

 Contribute to monitoring reports.

 Keep to our policies, including health & safety, safeguarding and risk regulations.

 Work to our mission, vision, and values.

 Work flexibly to meet the needs of the service, in line with the changing local and national landscape and carry out other projects and tasks as needed.

Person specification

We welcome applications from people with transferrable skills and qualities, and people with diverse employment histories and personal backgrounds.

Essential skills, knowledge and experience

 Experience of working as an administrator

 Experience of working with personal information and an understanding of the need for, and compliance with confidentiality

 Experience of working as a point of contact for people, and responding to queries

 Experience of taking accurate notes during meetings

 Excellent data entry skills and confident in using a database

 Excellent administrative and organisational skills including a good standard of typing

 Excellent telephone manner and written and spoken communication skills

 Good standard of minute taking

 Ability to work independently, but show good judgement about when to contact your manager

 Skills and ability to pay close attention to detail

 IT literate: working knowledge of Microsoft packages including Excel, PowerPoint, Word and Outlook.

 Commitment to working within The Advocacy Project code of conduct, equality and safeguarding policies.

 Ability to work as part of a team and on your own initiative, to plan and prioritise your own workload.

 Willingness to promote The Advocacy Project in line with our mission, vision and values.

 Evidence or commitment to ongoing professional development.

Desirable 

 Experience of working in a HR department and an understanding of HR processes

Benefits of working for us

We’re committed to providing an empowering, flexible and supportive working environment for all our staff.
Our employee benefits include 30 days annual leave (including up to 3 days between Christmas and New Year), participation in a pension scheme with 6% employer contribution, access to a free confidential counselling service, and an interest-free travel/bike loan.
All our staff are supported to learn and develop in a variety of ways, including a monthly lecture series where we invite sector experts to talk to our staff on topical issues.

Chance UK has been delivering early-intervention services across London since 1995. Our longest running programme is our mentoring service where Mentors pick the child up from home and run a 1:1 session in the community, once a week for 2 hours. They use the solution-focused approach to work on building the child’s self-esteem and confidence, set goals and explore new places. 

About the role

We are looking for an experienced administrator with strong technical capability, who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the day to day administration support of the management and programmes team.

We are actively seeking to broaden the diversity of the team and welcome applications from male candidates, candidates with disabilities and also those with lived experience of the issues we work on, including: exclusion from school, being a parent of a child who has been excluded or who has additional social, emotional or behavioural needs. 

Chance UK operates a mixed delivery approach which would require employees to have the right to work in the UK, based in the UK. This role would involve occasional travel to support or lead on graduation ceremonies and hybrid working arrangements would be agreed with the line manager. 

Role Competencies

1. Strong self-motivation and flexible team player
2. Has a ‘can do’ attitude
3. Pursues tasks/goals with energy, drive and need for completion
4. Is solution focused and pre-empts problems by seeking guidance or taking action on an issue, task or project within their role
5. Plans and prioritises work effectively
6. Enjoys revising and improving processes/policies
7. Shows initiative and takes responsibility for own workload
8. Absolute discretion in dealing with sensitive and confidential paperwork

Duties and Responsibilities

• Providing effective day-to-day administrative support to the Management Team, including assisting Chance UK’s Chief Executive;
• Assisting in coordinating and administration of Chance UK events including staff meetings, board meetings and other organisational meetings and events, including minute taking, preparation and circulation of relevant documents;
• Providing administrative assistance to the Programmes team, including planning mentoring graduations;
• Producing and updating branded organisational documents and templates;
• Inducting staff in all Chance UK systems (Salesforce, Microsoft Office and Teams, Form Assembly and Canva)
• Responding to and forwarding all enquiries in the Chance UK admin inbox
• Providing financial administrative support
• Assisting the fundraising team to get relevant funder information onto Salesforce
• Supporting in administrative tasks related to new staff on boarding, including but not limited to, ordering and couriering equipment, maintaining an asset register of staff equipment, support with setting up and accessing systems
• Collecting, inputting and cleansing programmes data
• Assisting in the programme management process by collecting, collating and producing records, documentation and reports needed by the management team
• Responsibility for regularly and systematically maintaining and updating systems, procedures and records in electronic format to enhance and support operations
• Acting as a liaison between the staff team and external providers of IT and systems support and equipment, triaging all staff IT and systems issues and passing them onto the relevant provider;
• Supporting with communications by assisting on the staff newsletter and updating the Chance UK website using WordPress

Could you help families through one of the most challenging and emotional times of their life? One in seven babies is born premature or sick and needing care on a neonatal unit – this isn’t what most parents expect for their baby. Join the leading national charity dedicated to supporting babies, families and NHS staff at this critical time.

About us

Bliss is the UK’s leading national charity for babies born premature or sick. Our vision is that every baby born premature or sick in the UK has the best chance of survival and quality of life. 

We champion the rights of every baby born premature or sick to receive the best care. We achieve this by empowering families, influencing policy and practice, and enabling life changing research.

Role Summary

Part of our Community & Events team, this role will be responsible for generating income through the project management of a range of third party and Bliss organised events, as well as supporting individuals organising their own fundraising activities within their community.

You will ensure efficient event management and administration as well as providing excellent supporter care. You will contribute to a friendly and high performing fundraising team dedicated to meeting its targets and to providing the best possible care and support for all premature and sick babies and their families.

For more details please view the job description and person specification attached to this advert. 

Terms

£28,000 FTE

28-35 per week

Permanent

Based in London SE1, with agile working policy enabling balance between office and working from home.

Why work for Bliss?  

We are an equal opportunities employer and take pride in our collaborative and inclusive work culture. We understand that we all have different priorities at home and we, therefore, aim to offer a mix of financial and non-financial benefits. Our benefits include financial, health & wellbeing, lifestyle and career development options:  

•  25 days paid holiday (pro-rata for part-time employees) 
•  Flexible working practices 
•  Relaxed work life and dress code  
•  A contributory Bliss pension scheme 
•  Interest free annual season ticket loans  
•  Company and statutory sick pay scheme  
•  Compassionate leave  
•  Time off for volunteering  
•  Salary sacrifice schemes (bike to work, payroll giving)  
•  Access to 24x7 free Employee Assistance Programme  
•  Family friendly policies, including neonatal leave and pay  
•  Learning and development via peer to peer, blended, cascaded and self-directed learning  
•  Mentoring and coaching 

Bliss recognises the positive value of diversity, promotes equity and challenges discrimination. We welcome and encourage job applications from people of all backgrounds, including applications from Black, Asian and Ethnic Minority communities, people who identify as having a disability, and LGB+, Trans and non-binary candidates.

We also recognise the value of flexible working, so will consider different types of flexibility (such as compressed hours, and a minimum requirement of 2 days working in the office for all staff), as well as the possibility of offering the role on a job share basis.  

How to apply 

Interested applicants are requested to submit the following documents:

• Your CV (please ensure this does not include your age, gender, address or any other personal characteristics).
•  Supporting statement explaining how you meet the criteria in the person specification. This should address the essential points of the person specification and is expected to be no more than 1000-1500 words long.

This information is used when shortlisting candidates for interview.

Recruitment Timeline 

We are recruiting on an immediate basis and early applications will be prioritised. The final date for applications is 9am on Friday 16th September 2022.

Interviews will take place via video call.

It is Bliss’ policy not to contact applicants who have not been invited for an interview so if you have not heard from us three weeks after the closing deadline, you should assume that your application has been unsuccessful. 

The Loop is a volunteer-led non profit, non governmental organisation made up of a dedicated team of over 500 chemists, health professionals, researchers and more. Guided by international expertise and experience, we support the establishment of professional drug checking services across the UK.

The Loop offers event-based and community-based drug checking and associated harm reduction services. We also provide training courses in drugs awareness, risk communications, harm reduction, spiking, and managing problems in nightlife. Our training programmes have been booked by staff working across public health, substance misuse services, universities, events, security industries and more.

Following the appointment of our first Chief Executive Officer, The Loop would like to recruit an Administrator.  We are looking for a dynamic individual to provide professional, effective and efficient administrative support to the CEO and board, as well as supporting the team in the coordination and administration of fundraising, marketing and drug checking service delivery.

If you think you have the skills and experience to be an exceptional administrator for The Loop, please submit a CV and covering letter (no more than two sides of A4) addressing how you meet the personal specification.  

Interviews will take place online but we reserve the right to conduct a second round of in person interviews if neccesary.

We have an exciting opportunity for an ELT Administrator on a 13 Months Maternity Cover to join our team based in Gilwell Park, Chingford, London/Hybrid Working. We will offer you a competitive salary of £24,850 per annum, Band C Level 3, inclusive outer London weighting

The role is Hybrid working and will be working full time with an average of 2 days in the office and 3 days at home with some flexibilty. 

Right across the UK, we’re helping young people gain skills for life and find their place in the world. We help them speak up, play their part and shine bright. Scouts is the place to be yourself and find yourself.

We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. We give over 400,000 4-25 year olds the skills they need for school, college, university, the job interview: the skills they need for life.

This is a great opportunity to become part of a highly successful organisation. We invest in people and we have the Gold Standard Award to show how much we value our Employees.

The team culture is super collaborative, supportive and fun. Everyone are encouraged to try stuff, test stuff, and see what works, and are always encouraged to think outside the box.

The ELT Administrator Role:

This is fast paced role and different every day.  You will be working for high functioning senior team – need to be articulate and essential to prioritising. The ideal candidate will have a chance to input and adapt ways of working and help build a greater team. 

Key responsibilities as our ELT Administrator:

- Assist the Executive Assistant with administrative support to ensure that the ELT receive a high quality service and support

- Assist the Chief of Staff with administrative support

- To review the email inboxes of the Chief Scout and ELT Admin daily, handling and responding to the varied queries and requests that come in a timely manner

- Assist with project administration for the UK Chief Commissioner and UKLT

- Administer accounts/invoices on IPOS and Webexpenses

- Administer processes for certain national and governmental events and occasions

- Use Microsoft Office applications to prepare, write and send correspondence

- Typing, printing and collating papers and documents for meetings, induction packs and training courses

- Creating systems where needed and maintain databases and spreadsheets as required, including mailing lists of local and national appointed volunteers and team members

- General administrative tasks including photocopying, collection of inward mail, arranging despatch of signed mail, maintaining correspondence and filing

- Any other duties as requested by the Executive Assistant

What we are looking for in our ELT Administrator:

- Experience of working in an administrative role

- Strong attention to detail and ability to quality check work

- Experience of using Microsoft Office to an advanced levellevel

- Planning and organisation skills

- Ability to multi-task and manage competing priorities

- Understanding of and ability to maintain confidentiality

- Good oral and written communication skills

- Ability to manage and coordinate electronic records systems

- Ability to work as a team member

What we can offer you as our ELT Administrator:

- 25 days holiday and going up to 28 days after 2 years’ service and 32 days after 5 years’ service

- Additional holidays between Christmas & New Year

- Life Assurance

- Simply Health Scheme

- Generous Pension Scheme

- Free car parking

We are proud to be a family-friendly employer and offer…

- Up to four personal days paid leave a year

- Maternity/Paternity Leave

- Childcare Vouchers

- Flexible working hours

- Store Discount at our Scout Store + other online benefits

- Study and volunteer leave

Closing date: 11:59pm Wednesday 24 August 2022

Don’t miss out on the opportunity to join our fantastic team! Click ‘Apply’ now!

The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.

Strictly no agencies.

One in three of the charity’s pioneering research projects are made possible by the generosity of people who choose to leave a gift in their Will to Alzheimer’s Research UK. This, and in memory giving, are growing areas at the charity.

This post is crucial to delivering our vision of a future free from the fear harm and heartbreak of dementia. Reporting into the Senior Legacy Administrator, you will be responsible for ensuring all the administration for each case is accurately captured on the database and appropriate communications are sent as and when required. In the short term, you will also support the Legacy Marketing team in delivering excellent stewardship to our supporters.

This is an ideal role for someone who is new to fundraising, marketing or legacy administration, who has a good attention to detail and a commitment to supporter care, and who would like to work within a growing team.

Main duties and responsibilities of the role:

Legacy administration

• Review legacy post, adding relevant documentation to the First-Class database, photocopying or scanning and filling post as appropriate.
• With support from the Senior Legacy Administrator, manage your own pecuniary legacies case load.
• Record new legacy cases and all appropriate information, including income, in the databases and setting up regular reviews in line with the Charity’s policy until the completion of the administration.
• With support from the Senior Legacy Administrator, send appropriate correspondence to the solicitors, executors and next of kin including all relevant information.
• Ensure the charity receives its full entitlement and legal requirements are satisfied by requesting copies of all relevant documentation as outlined by the Senior Legacy Administrator.
• Assist with the end of the Charity’s financial year auditing and accruals process. Support independent auditors as and when required.
• With support from the Senior Legacy Administrator, the Data team and IT team, be able to competently use the different databases the Charity use (First Class and currently Raisers Edge) as well as Microsoft packages.
• Support the Senior Legacy Administrator and the case load when the Senior Legacy Administrator is absent including responding to queries from solicitors, executors and next of kin as well as internal requests.
• Liaise with other members of staff in other departments as and when necessary.

What we are looking for:

• Good knowledge of Word, Excel, Outlook and databases.
• Ability to work with a high level of accuracy and attention to detail.
• Excellent telephone manner.
• Excellent written communication skills.
• Good organisational skills and the ability to prioritise workload
• Professional and hard-working team player that is keen to learn. 
• Able to remain calm under pressure
• Flexibility and adaptability within the role when required
• Willingness and ability to help occasionally with events (possibly elsewhere in UK) and occasional work outside of regular office hours/overtime at peak times

Additional Information:

Ways of working:

Agile - As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.

Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals.  This includes when attending the office for various meetings/events.

Our Office: Our office is at 3 Riverside, Granta Park, Great Abingdon, Cambridge, CB21 6AD. 

Salary: Circa £23,000 per annum, plus benefits

Please download the Vacancy Pack for more information.

The closing date for applications is the 21st August 2022, with interviews likely to be held week commencing the 22nd August 2022. We would encourage you to submit your application at the earliest opportunity as the closing date may be brought forward at any time. Please indicate in your covering letter if you are unable to attend an interview on a certain date.

We value diversity and are committed to creating an inclusive culture where everyone is able to be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures.  Should you need any adjustments to the recruitment process, at either the application or interview stage, please contact us via the channels on our website. 

How to apply:

Please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies page. You will be able to attach your CV and covering letter to your application and track the status of your application.

*Please note that when applying for this role it will be known as Legacy Executive.

About Alzheimer’s Research UK:

Alzheimer’s Research UK is the UK’s leading dementia research charity dedicated to diagnosis, prevention, treatment and cure. Backed by our passionate scientists and supporters, we’re challenging the way people think about dementia, bringing together the people and organisations who can speed up progress, and investing in research to make life-changing breakthroughs possible.

You will be part of an organisation that has been recognised nationally as an outstanding place to work. In 2021, we were listed 69th in the prestigious 100 Large Best Companies to Work For.  We were also awarded a 2-star accreditation by Best Companies, recognising outstanding levels of workplace engagement and were listed in the 75 Best Companies to Work for in the East of England and the Charity’s 30 Best Companies to Work For.

To view further details about working for us and the benefits we offer, please visit Alzheimer’s Research UK

The UK Cyber Security Council works to bring together stakeholders to build and drive engagement in the cyber security profession, through developing standards and ethical practice, demystifying career routes into the profession and promoting the profession.

In collaboration with multiple UK Government departments and the National Cyber Security Centre (NCSC), our approach is to co-ordinate existing programmes and shape new initiatives, in support of the ambition to make the UK the safest place to live and work online.

We are also Royal Incorporated Organisation with corporate and organisation members who share our interest and passion in promoting, supporting, and developing the cyber security profession.

The role:

If you’re successful, you will have a unique opportunity to join a relatively new organisation at an important phase of its development. The role will be to oversee the effective administration and running of the Customer Relationship Management System (CRM) and to provide administrative support to the Leadership Team.

Main Duties and Responsibilities

CRM Data validation and maintenance

• To input key information and data into the Customer Relationship Management System (CRM)
• To review the CRM System to ensure that all staff are recording key information and data in a timely manner and to the required standard.
• To develop a data maintenance strategy in collaboration with key staff
• To carry out data cleansing exercises and exception reporting to ensure the integrity of the data
• To make suggestions and recommendations on the improvements to the CRM System or documentation
• To develop, review and maintain live dashboard reporting

Outcomes Framework

• To support in the development and maintenance of the outcomes framework, ensuring staff are continuously updated on any new monitoring requirements
• To support in the development of the organisations key data performance dashboard
• To work closely with staff to develop output, outcomes and impact measurements that can be added to the CRM system.
• To prepare project status and progress reports using management information and dashboards. (Qualitative & Quantitative)

Other

• To develop positive relationships with team members, volunteers, suppliers and partners, using influence to generate support for projects.
• To comply with data protection legislation and act responsibly on matters of data disclosure both internally and to third parties.
• To be familiar with the Health and Safety policies for the organisation and to attend mandatory updates where required
• To represent the Council in a professional manner and to act at all times in a manner which will not damage its reputation.
• To provide occasional administrative support for corporate events and conferences as agreed with the line manager.
• To undertake any other duties and projects at the request of the Director or CEO

Person Specification:

Essential

• Knowledge and experience of using a Customer Relationship Management System
• Excellent organisational skills and attention to detail
• Fully IT literate, particularly to be competent with Office365, Microsoft Excel, Word, PowerPoint and Outlook.
• Excellent communication skills both written and verbal.
• Experience of writing reports based on analysis of information or data
• The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard.

• Educated to a minimum of GCSE C/Level 5 and above in English and Maths
• A ‘can-do’ attitude. Willing to get stuck in and help your colleagues when required.

Desirable

• Educated to degree level standard or equivalent
• An interest and passion for Technology and/or the Cyber Security industry.
• Knowledge and experience of using Civi CRM
• Experience of administrative support in a similar organisation

Equal Opportunities statement

We actively encourage applications from a wide range of people from diverse backgrounds to apply for our positions as we are committed to having a team that is made up of diverse skills, experiences, perspectives and abilities. We actively support diversity and inclusion and ensure that al2100l our employees are valued and treated with dignity and respect as we want to encourage everyone in our business to reach their potential.

Next Steps

· Deadline for application: 09.00 Monday 22nd August

· Shortlisting: Monday 22nd August

· Interview week beginning: 22nd August

· Start date: ASAP

How to apply

Please send an up-to-date CV along with a covering letter showing how you meet the essential criteria and any of the desirable criteria

Important note: We may close the adverts early if we have a number of strong candidates

Research in Practice is renowned in children’s services and the adult social care sector, for providing high-quality learning events and resources.

We are looking for an enthusiastic Team Administrator with excellent communication, organisational and customer service skills to support our busy programme of online webinars, seminars, tailored support events and high-profile conferences.

Team Administrator, Research in Practice
Salary: £20,658 per annum
Location: Dartington, Sheffield or Remote from within UK
Hours per week: Full time; 37.5 hours per week
Contract: Fixed term: 12 months

You will work closely with our Events and Projects Officer and liaise with our partners and associates to organise online and face to face events. You will be required to set up and manage the technical hosting of online platforms such as Zoom and Microsoft Teams, allowing our Associates to facilitate events with ease.

You will act as the first point of contact for our delegates, ensuring that their details are accurately recorded in our events database and manage all communication with them, so they receive accurate event information. Experience in using video conferencing platforms or a willingness to learn in this area is essential.

If you are local to the Dartington office, you may also be required to print, collate and courier materials to venues for face-to-face events.

You will contribute to the quality assurance of our learning events by:

• Ensuring that events materials are accurately formatted, updated and stored accordingly.
• Hosting our online events using various platforms working closely with the facilitators to ensure these events run effortlessly.
• Inputting evaluations and using the events database to collate statistics on attendance and delegate feedback.
• Producing delegate packs including copying materials, collating packs and organising couriers in line with our internal processes.
• Attending and setting up events and liaising with the venue to ensure it runs smoothly.

About you

You will have worked in a similar role, be creative and have a solution-focused approach to managing competing demands. You will have excellent communication and interpersonal skills and be able to build and maintain effective working relationships with colleagues, suppliers and delegates. Since we moved our training into a virtual format, we have found that having the ability to multitask is a key element of this role. Experience with design software for course workbooks or a willingness to learn in this area is essential.

We work with clients across England and Wales from our main office in Dartington, Devon and a satellite office in Sheffield. Candidates can apply to work in either location or from home.

Dartington Trust is an equal opportunity employer, we value diversity and will not discriminate on the basis of protected characteristics. We encourage applications from all backgrounds.

Closing date: 4 September 2022

Dartington Trust is an equal opportunity employer, we value diversity and will not discriminate on the basis of protected characteristics. We encourage applications from all backgrounds.

Interested?

Please click the Apply button. You will be redirected to our website, where you can complete your application for this position.

No agencies please.

Job title: Events Manager 

Reports to: Director of Engagement 

Hours: 35 hours per week (Full time) 

Contract: 18 months fixed term with option for subsequent permanent contract following review of the role 

Location: Hybrid - London with flexible working policy operating 

Salary: £35,115 – £38,813 per annum based on years of experience on appointment or years of FNF service 

Summary 

The Florence Nightingale Foundation has achieved great success in recent years – growing and expanding the leadership development services and support we provide to nurses and midwives in order that they can improve care and save lives. Moreover, we have big ambitions and a compelling strategy for continued growth and development over the next 5 years. 

The Events Manager is a new role in the charity’s Engagement Team. It is an outstanding opportunity for someone who has the skills and events management experience to help shape and deliver a high-profile, high-impact events portfolio. 

This is also a fantastic time to join our agile, growing organisation and our talented and supportive team.

Job Purpose 

The postholder will manage the end-to-end planning and delivery of the charity’s key events, providing support across the team in delivering best practice online and in-person engagement opportunities to our wide range of stakeholders, including our scholars and leadership programme participants, alumni, members, donors, and partners. 

This will include project managing the annual prestigious Florence Nightingale Commemoration Service at Westminster Abbey, our annual Scholar’s Conference, bi-annual Member events, as well as key donor and stakeholder meetings. 

You will have the opportunity to help shape our future programming, working closely with the Director of Engagement to design and deliver events that reflect FNF’s strategic priorities, brand prestige, and help to grow our national and international profile. 

More broadly, you will be an advocate for best practice in event management at FNF, advising colleagues across the charity as required. 

This is an important role for a pro-active individual with excellent attention to detail, who will ensure an exceptional experience for all stakeholders and the efficient delivery of all FNF events.

Principle Duties and Areas of Responsibility 

The core elements of the role are: 

• Work with the Director of Engagement (DoE) to formulate and implement an events strategy which supports FNF’s strategic priorities and reflects our unique credentials. 

Event Management and Delivery 

Lead on the operational delivery of the charity’s events programme, including being the first point of contact for all event enquiries; venue, supplier, exhibitor, and sponsor liaison; guest list management and procurement. It will also require the planning and delivery of some hybrid events to gain maximum levels of engagement. 

Optimise event planning by managing the relevant meetings including setting agendas, writing minutes, liaising with the Chair. 

Work with the team to identify, approach and manage interactions with guests and speakers. 

Ensure the smooth running of events in line with FNF guidance on health and safety; excellent guest experience on the day; leading other team members and volunteers when needed. 

Responsible for managing the administration of income related to events including sponsorship, sales and other funding streams linked to meetings and events. 

Manage expenditure for individual events, as agreed with the Director of Engagement or the Executive Team lead for that event, ensuring value for money is achieved and budgets are adhered to. This will include providing forecast models throughout the planning period. 

Work with the Communications and Marketing Manager and Officer to develop all event materials – physical and digital. 

Evaluate the success of each event, noting any areas for improvement for future and using those to inform and refine future activities. 

Provide excellent customer service to ensure all stakeholders, including internal and external, have a positive experience of FNF events. 

Programming 

Keep up to date with the nursing and midwifery and leadership development environments with a view to identifying opportunities for events that may arise. 

With the Director of Engagement to generate and explore new event ideas in support of the charity’s strategic priorities objectives, such as Membership growth and the development of our Global strategy. 

Create proposals for new events responding to the organisational strategy and objectives, liaising with colleagues across FNF to gain buy-in.

Event Best Practice 

Design processes to ensure that we capture all important and relevant data from events on the charity’s CRM Salesforce, and work with colleagues across FNF to ensure that such data is accurately and diligently maintained. 

Monitor the team’s internal processes, suggesting improvements where necessary. 

Work with the Director of Engagement and other Executive Team members to identify sponsors, develop proposals and negotiate income. 

Work with the Membership Team to maximise the conversion of events attendees to new members. 

Produce comprehensive event briefings for the CEO, Executive Team, Board, sponsors and speakers. 

Work with the Director of Engagement and Head of Governance and Risk to establish and promote new event policies or streamlined processes. 

Provide advice, support and training to colleagues across the team to support all of the charity’s events activities. For example, providing best practice guidance on the delivery of webinars and online events. 

Relationship and People Management 

Build strong relationships to ensure the successful delivery of all events – this will include with colleagues across the FNF team, at the Royal College of Obstetricians and Gynaecologists (RCOG) including their Estates, Facilities and Catering teams, as well as external venues and suppliers, delegates and guests. 

Line manage volunteers and interns where required.

General 

Represent the Engagement Team on the charity’s Sustainability Action Group, contributing towards reducing FNF’s impact on the environment and supporting actions arising from our in-development Sustainability Action Plan. 

Perform such duties consistent with your role as from time to time may be assigned to you anywhere within the team. 

Undertake health and safety duties and responsibilities appropriate to the role. 

Work in accordance with all of the FNF Values, including promoting equality and diversity in your work at all times. 

Make full use of all information and communication technologies in adherence to data protection policies to meet the requirements of the role and to promote organisational effectiveness. 

Conduct all financial matters associated with the role accordance of the FNF policies and procedures. 

Undertake continuous personal and professional development - to be agreed with the Director of Engagement as your line manager and to be developed as part of your performance and development review process.

Person Specification

Experience 

• Degree level qualification (Events Management is desirable) and/or at least 3 years’ relevant professional events management experience. 
• Demonstrable experience of running a wide range of high-quality events from conception to completion. You will be able to demonstrate that you have ensured that these events have met their success criteria; and that you have experience of delivering events within strict budgets and timescales. 
• Experience of running virtual events and webinars, with knowledge of variety of platforms. 
• A demonstrable understanding of/interest in the nursing and midwifery professions and leadership development for the purposes of delivering an engaging events programme and building guest lists. 
• Experience of using databases for event-related data management (knowledge of Salesforce is desirable). 
• Proven capacity for delivering a variety of different event formats, from mass-scale events such as conferences to intimate and exclusive events for smaller groups of key stakeholders. 
• Comfortable with working with internal and external stakeholders of all levels, including high-profile event attendees. 
• Comfortable working in a fast-paced environment with some irregular hours for events. 
• Experience of designing and delivering new events to deliver set objectives. 

Key Skills / Abilities 

• Excellent communication skills, both written and verbal. 
• Strong organisational and project management abilities, working both independently and with a team. 
• Ability to build relationships, working constructively and collaboratively, with a wide range of people including internal colleagues and external stakeholders such as suppliers and event guests. 
• Ability to represent the organisation professionally at all times, reflecting FNF Values. 
• Excellent attention to detail. 
• Numerate with budget management experience including forecasting and planning. 
• Comfortable briefing and directing colleagues and external staff and volunteers on site at events. 
• Proven capacity of using initiative to identify innovative solutions to problems. 
• Experience of drawing up and managing third party contracts for events. 
• Brilliant time management and task prioritisation skills. 

Personal Qualities 

• Demonstrable passion and interest in mission and vision of the Foundation. 
• A positive, can-do approach to work. 
• Calm under pressure and able to handle challenging situations in a professional manner. 
• Strong network of contacts in the events management industry. 
• Reliable team player – able to identify areas of interaction with other activities of our work, and able to work with team to increase success. 

​Equal Opportunities 

• An understanding of the principles of equality, diversity and inclusion and promoting inclusion in the work place. 

Competencies 

This job description is intended as an outline of the areas of activity only and can be amended in the light of the changing needs of the Foundation and will be reviewed as necessary in conjunction with the post-holder. It merely outlines the direct areas of responsibility and will be supplemented each year with agreed objectives and a professional and personal development plan. 

Learning Ability 

The ability to absorb new information readily and to put it into practice effectively. 

• develops new ideas and proposals after studying and processes matters that have to do with their position 
• asks for feedback on their performance in order to improve 
• is able to absorb complex information and integrate it into their own method 
• learns readily from their mistakes 
• uses newly acquired knowledge readily for their own organisation 

Problem Analysis 

The ability to detect problems, recognize important information, and link various data; to trace potential causes and look for relevant details. 

• notices problems that occur and oversees their consequences for the work's progress 
• looks at a problem from various points of view: financial, strategic, personal, aet cetera 
• is able to place a problem's development in time 
• sees connections between seemingly unconnected operational problems and events 
• gets to the heart of a matter readily by asking the right questions and using the right sources. 

Innovative Power 

The ability to direct one’s inquisitive mind toward initiating new strategies, products, services, and markets. 

• participates in networks that are relevant to their organisation and are renowned for their innovative thoughts 
• likes to avoid the obvious and offers proposals that are not always clear-cut yet feasible 
• likes to discuss with colleagues and fellow experts about new possibilities or different implementations of existing techniques and methods 
• listens carefully to other people's ideas and is able to assess their innovative potential 
• is not hindered by competitive sentiments when someone else comes up with a good idea; joins in and values the idea instead. 

Social Awareness 

Being aware of relevant social, political and professional trends and developments and using this information for the organization’s benefit.

Please read the Candidate Pack for additional information about this role.

Date of Interview: 23rd September 2022

We are running three high-profile international events in the coming months to build awareness of impact investment, and are seeking a motivated, detail-oriented full time administrator to support our ambitions.

The Global Steering Group for Impact Investment (GSG) is founded on the belief that investment well done can benefit all people and the planet.  We want societal and environmental impact to be at the heart of investment and business decisions.

GSG is a UK-registered charity, and its secretariat has c20 international staff including a team based out of London.  This is a remote-working role, and you will be invited to join fortnightly team meetings in the London shared office space (SE1).  You will need your own computer and internet access.

The role reports to GSG’s Events Lead and is a fixed term contract starting asap to end November 2022.  The purpose of the role is to provide support for three key events in autumn 2022:

• GSG Impact Summit Series 2022, two events on 22 September & 22 November
• ‘Joining Forces: Growing Impact in Africa and Beyond’ on 18 October

Job Description

The role will include:

• Event Logistics: managing the GSG Concierge email inbox; managing the back-end of Cvent & Hubilo; pulling weekly registration updates and keeping all team updated on progress; monitoring items and deadlines in team’s project tool; careful oversight and updating of the excel based Marketing Targets list; joining regular planning meetings;  responding to chat-bot and inbox queries during the live event
• Speaker Liaison: maintaining speaker mastersheet; ensuring speakers/panellists are registered; setting up speaker/panel briefings; ensuring all speakers have submitted a bio and photo
• Comms & Marketing: social media administration, monitoring and reporting support; proof-reading marketing material; general marketing support as needed
• You may also be asked to provide support to other projects where capacity allows

Candidate Profile

This role is ideally suited to someone who pays attention to detail and values accuracy, with strong administration and Excel skills.  A strong social conscience, caring about sustainability and improving both people’s lives and the planet is desirable.  Event experience or a desire to work in events is preferable

Technical skills:

• Strong MS Excel skills are essential. This will be tested at interview
• Familiarity with Googlesuite and Microsoft Word and PowerPoint
• Knowledge of Hubilo, Cvent and other virtual event platforms is preferable; training will be provided
• The team uses Slack and Monday; experience with Canva is a plus!
• Fluent in written and spoken English. Other languages, especially French would be beneficial.

You will:

• enjoy a challenge, be able to work under pressure to deadlines and to prioritise effectively
• be a strong team player, and confident working with others to ensure project components stay on track amongst competing priorities
• be comfortable working independently using your own initiative, seeking support when needed
• have the ability to analyse, interpret and edit data
• be an effective communicator, with great people skills, particularly with international stakeholders
• be confident using social media in a professional capacity
• be willing to learn new tools including software solutions quickly

Interviews will be on Thursday 18th August, with the successful candidate starting as soon as possible afterwards..

Would you like to contribute within an innovative and engaging organisation that is working towards bettering the lives of others through cycling? Cycling UK believes that cycling enriches people’s lives and is an essential ingredient in happier, healthier communities. Our mission is to enable millions more people to cycle, and we are looking for an enthusiastic administrator to help up further our goals.

In this role, you will work closely with managers and the head of development in Scotland to support our systems of reporting, grant making, training co-ordination, and events. If you have excellent organisational skills, strong communication skills, and an ability to work across multiple projects, we want to hear from you!

Tell us why you are the person to excel in this capacity.

Explore the job description for full details on this exciting opportunity. Complete the application form expressing why you are the right candidate for this opening.

Focus on gearing your supporting statement to exemplify how your skills and experience match the requirements of the role, directly referring to both the job description and person specification. This enables the selection panel to assess your relative strengths against the specified criteria.

Apply before 9am Monday, 29 August 2022

We are an inclusive organisation and would particularly welcome applications from candidates from a broad range of backgrounds. We strongly believe that diversity strengthens our work. If you are already passionate about cycling, that’s great, many of us are too! But if you are simply excellent at what you do, no matter what your background, that is what matters most to us.

Location: Home based in Scotland

Salary: £20,700 - £23,000 FTE

Contract: Part Time (22.5hrs), fixed term contract until 31 March 2023

You may also have experience in the following: Office Administrator, HR Officer, Office Assistant, Data Entry, HR Assistant, Data Input, Admin Assistant, Administrative Assistant, Business Support Assistant, etc.

Ref 135 530

Starting Point is an exciting project that provides mentoring and creates opportunities for young people who face disadvantage.

A great opportunity has arisen for an individual with experience in and a passion for the day to day operations and administration of a thriving project.

The focus of the Operations and Programmes Administrator role is to oversee the administrative processes, volunteer recruitment, and contract management of Starting Point. This role ensures that the wider project is running smoothly with the purpose of seeing young people thrive.

Please send your CV together with a covering letter detailing why you are suitable for the role to the HR team. Applications without a covering letter will not be considered for the role.

This full-time role could be split into a half-time post for the right candidate.

Do you want to be part of developing high-quality Religious Education in England and Wales?The Religious Education Council of England and Wales (REC) is a national charity campaigning and advocating for high-quality education in religion and worldviews. Our vision is for every young person in England and Wales to experience academically rigorous and personally inspiring Religious Education (RE).

A recent survey showed that two thirds of UK adults think RE is an important part of the school curriculum today, and that RE has an impact on people’s ability to understand each other in wider society.

We are seeking an Administrator to help take care of our communications, admin and financial administration. 

This is a remote working position, assisting the Executive Officer and REC Board.You will work with Xero, reconciling bank transactions, preparing reports, and issuing invoices.  You will spend the majority of your time involved in administration and communication tasks, such as communicating with RE council Members, schools, contractors, and developing newsletters.  The role will involve minute-taking of committee meetings and assisting with the policy and legal requirements in the charity.  Several times a year, you will assist in running REC events which will require occasional travel to event venues in England and Wales.

Closing Date - Sunday 14th August - 11.30pm