225 Jobs in Coventry

Job Description – HR and Payroll Officer

Job Title:  HR and Payroll Officer

Reports to:  Head of People and Culture

Team:  Finance and Operations

Contract:  Permanent, full-time

Salary:  £30,000 – £32,000 per annum, depending on experience

Location:  Hybrid (London, Birmingham, Southampton, Cardiff, Belfast, Glasgow, Manchester)

Purpose of the Role

The HR and Payroll Officer owns the accurate and timely delivery of Money Ready’s monthly payroll and provides the HR administration that supports colleagues through the full employee lifecycle. The role sits within the People and Culture team, which forms part of the Finance and Operations department, and responsible for day-to-day support of employee relations, as well as payroll processing and staff benefits administration. It suits someone who enjoys precise, deadline-driven process work alongside people-facing administration, and who handles confidential information with complete discretion.

Key Responsibilities

HR Administration and the Employee Lifecycle

•  Provide recruitment administration, including posting adverts, coordinating interviews, issuing offer letters and completing right to work, reference and DBS checks

•  Prepare contracts of employment and contract variations, and run onboarding and induction administration so new starters have everything they need from day one

•  Maintain the HR information system (SafeHR) as the single source of truth for employee records, ensuring data is accurate, current and consistent with payroll

•  Administer absence recording for sickness, annual leave and family leave, and flag patterns and entitlement issues to the Head of People and Culture

•  Coordinate probation, appraisal and training cycles, tracking deadlines and prompting managers

•  Manage leaver administration, including final pay instructions, return of equipment and exit interview logistics

Policy, Compliance and People Data

•  Keep HR policies and the staff handbook up to date, supporting the Head of People and Culture with revisions arising from changes in employment legislation

•  Provide confidential administrative support to employee relations casework, including correspondence, note-taking and file management

•  Ensure employee data is processed lawfully and securely in line with UK GDPR and Money Ready’s retention schedule

•  Produce people management information – headcount, turnover, absence, diversity and pay data – for the Senior Leadership Team, board committees and statutory reporting

Payroll

•  Prepare and run the end-to-end monthly payroll for approximately 70 staff, including starters, leavers, contractual changes, salary sacrifice and all variable inputs

•  Calculate statutory and contractual payments accurately, including SSP, SMP, SPP and ShPP, occupational maternity pay, payments in lieu of notice, unpaid leave and mid-month apportionments

•  Submit Full Payment Submissions and Employer Payment Summaries to HMRC on time, and manage PAYE, National Insurance and Employment Allowance positions

•  Produce and distribute payslips, P45s, P60s and P11Ds, and respond to employee payroll queries clearly and promptly

•  Administer the workplace pension scheme, including auto-enrolment, re-enrolment, opt-outs, monthly contribution uploads and provider reconciliations

•  Support finance team with reconciliation of payroll control accounts

•  Maintain the payroll system (QuickBooks Payroll) and payroll records and controls in line with HMRC requirements and UK data protection law, including a clear audit trail for every change

Working Across Finance and Operations

•  Provide staff cost data to support budgeting, forecasting and month-end reporting, working closely with finance colleagues

•  Support the annual pay review, benefits administration and benchmarking exercises

•  Contribute to improving people and payroll processes, including system changes and closer integration between payroll and the finance system

•  Undertake other duties consistent with the level and purpose of the role

Person Specification

Experience – Essential

•  Experience providing HR administration across the employee lifecycle, from recruitment and onboarding through to leavers

•  Demonstrable experience of running end-to-end UK payroll, to strict monthly deadlines

•  Sound working knowledge of PAYE, National Insurance, RTI submissions, statutory payments and pension auto-enrolment

•  Experience maintaining an HR information system and producing accurate people data reports

•  A track record of handling confidential and sensitive information with discretion and sound judgement

Experience – Desirable

•  Experience within a charity or not-for-profit organisation

•  Experience supporting staff based across more than one UK nation, including awareness of differing public holidays and terms

Qualifications

•  CIPP qualification, or working towards one, or equivalent practical HR Admin and payroll experience

•  CIPD Level 3, or working towards it, is desirable

Systems

•  Confident user of a cloud-based payroll system and an HR information system

•  Strong Excel skills, including the ability to reconcile and interrogate payroll data

Skills and Attributes

•  Meticulous attention to detail, with a methodical approach to checking and reconciling figures

•  Highly organised and able to manage a monthly cycle of fixed deadlines alongside day-to-day requests

•  Able to explain payroll, pension and policy matters clearly and patiently to colleagues who are not specialists

•  Discreet, trustworthy and professional in handling personal and sensitive information

•  Collaborative, with the confidence to raise queries and challenge inconsistencies

•  Committed to Money Ready’s mission and values