Database administration officer jobs

Abeona Housing Co-operative is looking for a skilled administrator to join our small, close-knit team on a freelance, interim basis. This is a hands-on project role with real ownership and variety, working at the heart of a democratic, resident-led community.

Over three months, you will lead five defined projects to build Abeona's administrative and digital infrastructure, including a cloud filing migration and housing management software transition, alongside core day-to-day housing administration. You will work closely with our Finance Officer, Maintenance Manager, and volunteer committees, with a high degree of independence and the potential for a permanent role.

This is an ideal opportunity for an experienced administrator who wants meaningful work in a values-led organisation, without needing prior housing experience. We will provide full support on the co-operative structure and governance.

21 hours per week, Tuesday to Thursday preferred. £25 to £27 per hour depending on experience. Immediate start.

Following the initial three month term, there is a genuine opportunity for the right person to move into a permanent position with the co-operative.

£35,560 + Benefits

12 months’ fixed term maternity cover

London, UK (Hybrid – 50% office attendance)

We are looking for a Personal Assistant (PA) to the Chief Executive Officer (CEO), to provide high-quality, confidential, and proactive executive support. You will be responsible for comprehensive diary and inbox management, coordination of meetings and travel, management of expenses, gatekeeping the CEO’s time, and ensuring the CEO is well-prepared through briefing and action tracking.

As PA to the CEO, you will work closely with the Chief of Staff, Briefing Hub Officer, and other relevant colleagues, to ensure the CEO’s meetings are appropriately supported with papers and briefings. You will also liaise with colleagues supporting the Academy of Medical Sciences’ President, to coordinate diaries where CEO and President activity intersects, and will manage sensitive communications with discretion and professionalism.

About the role

Executive, diary & inbox management:

• Provide proactive and complex diary management for the CEO, ensuring effective prioritisation and forward planning.
• Manage the CEO’s inbox, including monitoring correspondence, prioritising and responding where appropriate, and ensuring timely follow-up.
• Screen, triage, and manage incoming enquiries on behalf of the CEO, exercising sound judgement and discretion.
• Draft, prepare, and manage correspondence and documentation as required.
• Maintain accurate and well-organised electronic filing systems for the CEO’s office.

Gatekeeping, briefings & action tracking:

• Act as a gatekeeper to the CEO, balancing access, prioritising meetings, and advising on scheduling trade-offs.
• Work closely with the Chief of Staff, Briefing Hub Officer and colleagues to ensure meetings are appropriately briefed and supported.
• Track key actions arising from meetings attended by the CEO, ensuring follow-up occurs and deadlines are met, without owning delivery.
• Maintain awareness of protocol, managing sensitive communications and stakeholder interactions with discretion.

Meetings, travel & expenses:

• Arrange all travel and accommodation for the CEO, including itineraries and briefing packs.
• Coordinate virtual, hybrid, and in-person meetings, including booking rooms, managing technology (Microsoft Teams), and arranging catering.
• Prepare, submit, and track the CEO’s expenses in line with Academy policies, liaising with the Finance team as required.

Governance & corporate support:

• Provide administrative support to the CEO in relation to governance activity, including meetings involving the Academy’s Council Members, President, and Honorary Officers, as required.
• Liaise with PAs and administrative colleagues supporting the President to coordinate diaries, particularly where joint meetings or shared commitments arise.
• Support the coordination of CEO-related papers, briefings, and follow-up actions arising from senior meetings.

Corporate events & internal coordination:

• Support the planning and delivery of corporate events attended or hosted by the CEO. This could include the Annual General Meeting (AGM), New Fellows’ Admissions Day, named lectures, and other ad hoc events.
• Assist with coordination of all-staff meetings, senior leadership meetings, and cross-Academy activity involving the CEO.
• Provide diary and administrative support for ad hoc cross-Academy projects requiring CEO involvement.

Systems & information management:

• Maintain and update records within the Academy’s Customer Relationship Management (CRM) database (Salesforce), finance software (Iplicit) and other digital systems, as required.
• Support updates to internal systems and website content related to CEO or corporate activity, where appropriate.

Requirements

Skills, experience & abilities:

• Proven experience providing high-level PA or Executive Assistant support to a senior leader.
• Excellent written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Confidence working with senior stakeholders and external organisations.
• Ability to manage multiple priorities with discretion and sound judgement.
• Strong IT skills, including Microsoft Office and CRM databases.
• Experience managing senior-level diaries, inboxes, travel, expenses, and briefing coordination.
• Experience in gatekeeping, action tracking, and protocol management.

Personal attributes:

• Highly organised, proactive, and calm under pressure.
• Discreet, trustworthy, and professional.
• Collaborative and confident working with senior colleagues.
• Flexible and adaptable to changing priorities.
• Strong commitment to the Academy’s mission, values, and public benefit.

Benefits

We provide our staff with a comprehensive benefits package outlined as follows:

• Generous pension scheme with flexible contributions – we contribute between 8% - 13% of your gross salary (with employee contributions of 3% - 8%)
• Life assurance at three times your salary

• Hybrid and agile working.  50% office attendance.
• 26 days annual leave, plus Christmas closure days and bank holidays
• Buying and selling leave
• Family-friendly policies including enhanced maternity and paternity leave (subject to a qualifying period)

• Complimentary subscriptions to Headspace and Classpass to support your physical and mental wellbeing
• Support through tailored learning and development

• A range of enhanced benefits become available once you’ve completed your probation period

If you have any questions about this role, please contact the Chief of Staff, Lizzy Benedikz, by email.

For more information and to apply online, please visit our vacancies page. 

Closing date: 5.00pm on Monday, 22 June 2026.

Interview date: week commencing 6 July 2026.

Contract: Full-time , London 

Salary: £37,221 - £41,740 per annum

Closing Date: Monday 29th June 2026

Interviews will be held w/c Monday 6th July

Centrepoint, the UK’s leading youth homelessness charity, is looking for Sleep Out Senior Officer to join our Mass Participation & Events team based in London.

About us

We help vulnerable young people by giving them the practical and emotional support they need to find a job and live independently. Centrepoint provides homeless young people with accommodation, health support and life skills in order to get them back into education, training and employment. We want to end youth homelessness by 2037.

Together with our partners, we support over 16,000 young people each year.

The Senior Officer plays a vital role in delivering our flagship fundraising event, Sleep Out. It is an exciting time to join the team, thanks to increased investment from our headline sponsor, Nationwide Building Society. This investment has enabled us to develop and deliver a new strategy, and we anticipate significant growth over the coming years.

About you

• Ambitious and organised individual with experience delivering successful marketing campaigns and mass participation fundraising events.
• An excellent communicator with strong copywriting, supporter stewardship and relationship management skills.
• Skilled at motivating supporters and delivering outstanding participant experiences.
• Confident managing multiple priorities, projects and deadlines across different teams.
• A collaborative team player who can also work independently and use initiative.
• Proactive, adaptable and confident using IT systems and databases.
   

What you’ll be doing

• Responsibility for the successful delivery and growth of our public Sleep Out events in London and Manchester and our ‘Host Your Own Sleep Out’ product.
• Support the Sleep Out Manager in delivering the Corporate Sleep Out event by taking on responsibilities such as volunteer management and notes taking at project meetings.
• Support the Sleep Out Manager with annual planning and budgeting for the Sleep Out portfolio, including tracking against financial targets and managing our administrative and financial processes.
• Support the Events Manager to implement a strategy that maximises the income potential of the Sleep Out portfolio.
• Line manage, motivate and develop the Sleep Out Officer to empower them to achieve their best.

Why join Centrepoint?

In return for your efforts you’ll receive a competitive salary, excellent training and development, and a host of staff benefits including:

• 25 days of annual leave per year, rising by one day per year to a maximum of 27 days
• Healthcare cash plan (Cover the costs of a wide range of medical treatment including Dental, Optical, Complementary and Alternative therapies).
• Private Medical insurance
• Income protection
• Employer pension contributions of 5%
• Access to Cycle 2 Work loan scheme
• An interest-free travel loan

At Centrepoint we challenge the discrimination within society that contributes to youth homelessness, and we are just as committed to fairness and equality within Centrepoint itself. We are passionate about ensuring all of our colleagues are made to feel included in the work we do and that we value the rich diversity within the organization.

We are an equal opportunities employer and we welcome applications regardless of sex, gender, race, age, belief in any religion and none, gender identity, ethnic origin, class, sexuality, nationality, appearance, unrelated criminal activities, disability, responsibility for dependents, part time or shift workers, being HIV positive or living with AIDS, lived experience of homelessness or using young people’s services and any other matter which causes a person to be treated with injustice.

Centrepoint’s policy is to recruit, employ and promote people on the basis of their suitability for the work to be performed, and to this end, our aim is to ensure that all applicants, employees and volunteers receive equal treatment.

Our approach to applications

We recognise that candidates may use artificial intelligence (AI) tools to support their applications. While this is absolutely fine, all examples and statements included must be truthful, accurate and based on your own experience.

We’re keen to understand your individual skills, experience and motivations, so please ensure your application reflects your own voice.

Don’t miss out on this fantastic opportunity to join our team as a Senior Event Officer click ‘Apply’ now!

Do you want to help us make a lasting difference to the lives of dogs and their owners?
We’re searching for an experienced Legacy Officer, who will play a vital role in ensuring every gift left to Dogs Trust in a will reaches its full potential. This role sits at the heart of our work, as every legacy makes a difference to the dogs we support.

What does this role do?
As a Legacy Officer, you will: 

• manage a caseload of pecuniary, specific, life interest, and residuary legacies, ensuring the charity receives its full entitlement and maximising value where possible,
• liaise with external stakeholders, such as executors or solicitors, handling sensitive conversations efficiently and professionally,
• review estate accounts, including the allocation of Capital Gains Tax (CGT) and Inheritance Tax (IHT), to confirm estates are correctly administered,
• represent the charity’s interests in all legacy-related correspondence, handling queries from legal professionals and the public with professionalism,
• maintain accurate records using the First Class 4 database, support with reporting, and escalate significant matters to senior legal staff as needed.

Interviews for this role are provisionally scheduled for 15th July 2026, and will take place at our London office.

Could this be you?
With proven experience in legacy administration, you will have good knowledge of wills, probate, tax and trust law. With excellent attention to detail, you will be highly organised and able to demonstrate experience of managing and prioritising own caseload. A certificate in Charity Legacy Administration is desirable. 

About Dogs Trust
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.

To apply for this position please click the APPLY NOW button. Our application process requires you submit a personal statement explaining your interest and suitability for the role.
 
Dogs are incredibly diverse, much like the humans that love them! At Dogs Trust we value diversity, and we're committed to fostering an inclusive culture. We actively encourage applications from people of all backgrounds, abilities, and cultures and believe that a diverse workforce helps us to achieve our mission. Our colleague networks give our people a voice, acting as vehicles for real and meaningful change within Dogs Trust. We truly want to see every candidate shine throughout the entire job application process, interview stages, and during their time with us. If there's anything on your mind or any adjustments you may need, don't hesitate to reach out to us. We're here to support you every step of the way.

Events Intern (x2)

Contract: FTC mid August - December

Salary: £26,936 pro-rata

Working pattern: Full-time 35hrs Mon-Fri | Staff can opt to work 32hrs over 4 days each week at no loss of salary

Location: Hybrid | We ask that staff spend at least 60% of their time at our London office.

Closing date: Wednesday 17 June 2026, 10:00am

Interviews: w/c 20 July 2026

Start Date: w/c 17 August 2026

We are looking for 2 paid interns to join our Events Team on a fixed-term contract, and support in the delivery of our Annual Meeting, an exciting 4-day event taking place in Birmingham!

The BES Annual Meeting is Europe’s largest and most influential annual event dedicated to ecology, bringing together more than 1,500 ecologists from around the world. The 2026 BES Annual Meeting will take place in Birmingham 14-17 December, with a limited online programme delivered alongside the in-person event.

The Events Interns will support the delivery of the Annual Meeting as an integral part of the Events Team. You will get the chance to develop your skills in a wide range of areas and gain hands-on experience in event management.

This is an unrivalled opportunity for individuals wanting to gain experience in event management. If you are interested in developing your skills to work within the events industry, you know the importance of good customer service, and have a very strong eye for detail, this is for you.

Requirements

Reporting to the Senior Events Officer, the Events Intern will:

• Administer event bookings, confirmation letters, certificates of attendance & receipts through the CRM database

• Administer the Events Team’s shared inbox and respond to delegate queries

• Create pre-conference information for delegates

• Arrange order and delivery of conference materials

• Assist with collecting information for the online conference agenda

• Take ownership of a particular element of the Annual Meeting

• Assist in the set up and development of the online conference platform

• Provide onsite and online delegate support

• Support online sessions run through the online conference platform
• Record and maintain important event data like registrations, invoice payments and ordering of materials.
• Create and update webpages for each event, including copy and images

For more information on the role, working at the BES and a full job description, please see our full job description 

Applicants must have the right to live and work in the UK. Successful applicants will need to provide evidence that they have the right to live and work in the UK. The BES is unable to provide visa sponsorship and unable to hire anyone living outside the UK.

At PHG, we’ve spent nearly 30 years turning complex science into practical health policy. We are now looking for a versatile Administration and Communications Officer to join our team. 

As Administration and Communications Officer you can expect to spend half your time supporting our external-facing communications activities, including, designing digital and print content and keeping our website up to date. From monitoring analytics to maintaining our house style, you’ll help ensure our policy perspectives reach the right people. The other half of your time will be spent ensuring our office and HR functions run smoothly. This includes essential HR admin (payroll, recruitment, and contracts), coordinating meetings and events, and managing our office facilities.   However, no two weeks are likely to be the same.

Who You Are

You’re someone who loves variety and doesn't mind switching gears from designing a newsletter to booking an external meeting in the same afternoon.

Our Ideal Candidate

• You have an eye for detail and enjoy using different software (e.g. Adobe Indesign, Canva) to create impactful content

• You’re proficient in Google/Microsoft and either know your way around CMS/CRM platforms or are excited to learn.

• You can juggle competing priorities without dropping standards or missing deadlines.

• You’re a team player who is self-motivated, professional, and ready to take the initiative.

This is a chance to work at the intersection of science and policy in a flexible, supportive environment. 

The PHG Foundation is a linked exempt charity of the University of Cambridge.

The Moravian Church (British Province) is seeking an organised, adaptable, and personable Administrative Support Officer to help support the life and work of our denomination during an important period of transition and development.

Based at Fulneck, Pudsey, this varied and rewarding role will serve as the administrative hub of the Church’s central operations, supporting senior leadership, office management, finance administration, meetings, communications, and mission support across the Province.

About the Role

This redesigned role is central to the smooth running of the Moravian Church’s national office. Working closely with the Operations and Finance Lead, Provincial Board, and wider leadership team, you will help ensure that administration, communications, logistics, and office systems operate effectively and professionally.

No two days will be the same. The role combines practical administration with relationship-building, coordination, and organisational support within a small and collaborative team environment.

Responsibilities:

• Serve as the first point of contact for enquiries and manage reception.
• Provide administrative support to the Provincial Board.
• Provide administrative support to the Operations and Finance Lead.
• Provide administrative support to the British Mission Board on an ad hoc basis.
• Provide administrative support for expenses, debtors and creditors, foreign payments and Gift Aid.
• Coordinate diaries and meetings.
• Plan meetings and conferences.
• Manage digital filing, database and document systems.
• Handle publications fulfilment (e.g., Daily Watchwords, book orders).
• Conduct routine Health & Safety checks and manage office logistics.
• General office administration.
• Additional duties as assigned by the Provincial Board

About You

• Essential:

• Experience of administering expenses, payments and invoices.
• Experience of office management.
• Ability to prioritise and manage multiple responsibilities.
• Good interpersonal and communication skills and ability to work in a small team.

• Desirable:

• Experience using finance and operational software, e.g., Sage.
• Experience of working in the charity or public sector or for a faith-based organisation.
• Commitment to the values of the Moravian Church.

This role would particularly suit someone who enjoys varied responsibilities, takes initiative, and values working in a purpose-driven organisation.

About Us

The Moravian Church (British Provincce) forms part of the worldwide Moravian Church, a global Christian denomination with a long history of mission, community, music, education, and social witness.

You will be employed by the Moravian Union, the Church’s charitable company in England, which provides the legal, financial, property, and administrative framework supporting congregations, ministers, and mission work across England and Northern Ireland.

The role is based at Fulneck, Pudsey, West Yorkshire, as part of the relocation and development of the Church’s central operations.

Terms

• Salary: £28,000–£32,000 depending on experience
• Hours: 40 hours per week
• Pension: Stakeholder pension scheme
• Holiday: 25 days plus statutory holidays

To apply, please submit:

• a CV; and
• a supporting statement (maximum two pages) outlining how your experience meets the essential criteria and why you are interested in the role.
• Interviews are planned for Friday 3 July 2026 and will take place in person at Fulneck, Pudsey.

Grants Officer/Coordinator
 London Hybrid (2 Days Office / 3 Days Remote)
 £16.22 per hour
 Immediate Start | Fixed-Term Contract | June - end September 2026

Are you a highly organised science graduate or research professional looking for an opportunity to support life-changing medical research?

We're recruiting for a Grants Coordinator to join a leading health research organisation on an immediate-start basis. This is a fantastic opportunity to work at the centre of a major research funding programme, collaborating with researchers, clinicians, and patient representatives to help drive innovative research forward.

The Opportunity

You'll play a vital role in coordinating the peer review and funding process for research grant applications, ensuring a smooth and efficient experience for applicants, reviewers, and committee members.

Key Responsibilities

• Coordinate the peer review process for research funding applications
• Source and assign expert reviewers while managing conflicts of interest
• Act as a key point of contact for applicants, reviewers, and committee members
• Organise committee meetings, agendas, papers, and meeting logistics
• Maintain accurate records and grant documentation
• Support governance processes and committee administration
• Assist with the implementation of a grants management system
• Provide general administrative support across the research funding team

About You

We're looking for someone who can hit the ground running and bring excellent organisational and communication skills.

You'll have:

• A degree in a scientific, biomedical, health, or related discipline, or equivalent experience
• Strong administration and project coordination experience
• Excellent written and verbal communication skills
• The ability to manage multiple priorities and deadlines
• Exceptional attention to detail
• Confidence working with a wide range of stakeholders

Desirable Experience

• Research funding or grants administration
• Supporting committees, boards, or governance groups
• Patient and public involvement (PPI) activities
• Experience with grants databases or CRM systems

What's on Offer?

? Immediate start
? Hybrid working (2 days office, 3 days remote)
? £16.22 per hour
? Meaningful work supporting pioneering health research
? Exposure to leading researchers and funding programmes
? Collaborative and supportive team environment

Interested? Apply today to be considered for this exciting opportunity.

You’ll carry out key administrative tasks, growing the support and development function of the Charity. This is an exciting opportunity to help Cambridge City Foodbank realise its vision of ending the need for foodbanks, through an ambitious strategy operating through networks of affordable food clubs, foodbank welcome centres, holistic support projects, and campaigning to change current systems which contribute to food insecurity.

Your tasks will include stewardship communications with individual donors and creating assets for community supporters to generate food and financial resources. You will assist the securing of income from grant giving trusts and foundations, and will undertake key executive assistant duties on behalf of the Development Director and CEO.

Main Duties:

● Develop strong individual donor relations through regular stewardship communications and powerful fundraising appeals, alongside establishing the associated data and systems;

● Create community development assets, which enables community groups to engage with and provide resources for the Charity, such as for charitable fundraising / food donation events.

● Together with the Development Director and CEO, secure income from, and maintain relations with grant giving trusts and foundations.

● Together with the Development Director and CEO, develop a team of volunteers who can support the work of the Charity’s development function.

● Support the Development Director and CEO, in their communication with supporters and corporate partners, to build good relations, gain and maintain corporate partner support.

● Liaise with colleagues across the Trussell Trust network; sharing best practice and participating in learning opportunities, to further the work of Cambridge City Foodbank.

● Other administrative activities may be requested from time to time by the CEO and Development Director, consistent with the needs of the Charity and role of Executive Assistant.

Personal Specification:

Technical skills and minimum knowledge:

● Strong administrative experience, highly organised, and able to effectively juggle multiple administrative tasks at the same time!

● Competent in the use of Zoom/Teams and MS Office software. Training will be provided to upskill in the use of Canva, Mailchimp, donor databases and social media (such as LinkedIn and Instagram).

● Excellent written and verbal communication and relationship management skills, you will inspire and motivate existing and prospective supporters, providing excellent stewardship and crafting compelling donor updates, applications and appeals.

NB. Experience of charitable fundraising is not essential when demonstrating the strong transferable skills above. Training will be provided.

Behaviours and competencies:

● Friendly, trustworthy and able to maintain confidentiality.

● Able to demonstrate empathy for people from disadvantaged, marginalised or socially-excluded backgrounds.

● Be committed to the vision, respect the ethos and uphold the values of Cambridge City Foodbank and Trussell Trust.

Our Vision, Ethos & Values:

Our Vision is to end the need for UK food banks. Each day we meet the need for emergency and affordable food, and tackle the causes of poverty, by harnessing the power of the community. We are an independent local charity and member of the Trussell Trust network.

We value dignity, justice, compassion, community and impact, in all that we do. We serve local people regardless of background, inspired by our Christian ethos and values.

As part of our commitment to inclusion, diversity and equity actively encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic (BAME) backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions and those with a lived experience of poverty as well as any other under-represented group in our workforce. We are committed to ensuring the safety and protection of our employees from all forms of harm.

In 2026: our team of over 200 volunteers, will provide 250,000 meals to people across Cambridge through our network of Foodbank Welcome Centres and Fairbite Food Clubs.

This is a unique opportunity for a committed individual to develop their experience and expertise within an evolving regional charity. The ideal candidate will have relevant qualifications and/or equivalent experience and demonstrate a commitment to continuous learning and professional development.

The post-holder will be responsible for supporting the day-to-day administration functions of Sahir, ensuring efficient office systems, effective donor stewardship, accurate donor records, and excellent supporter communications. The role will play a key part in maintaining positive relationships with individual donors, fundraisers, and supporters whilst ensuring administrative processes run smoothly across the organisation.

Candidate Support Officer

£27,250 | 6 Month Fixed Term Contract
Central London | Hybrid Working (20 percent office based)
Full time, 35 hours per week (9 to 5)

Interviews: 15th and 16th June | ASAP start

The opportunity
A well established professional membership organisation is looking for a confident and organised Candidate Support Officer to join their busy team.
This is a fantastic opportunity to work in a structured and professional environment, supporting the delivery of high profile assessments while playing a key role in ensuring a smooth and positive candidate experience.

You will be working in a process driven environment where accuracy, organisation and the ability to manage multiple priorities are essential.

The role
You will sit within a candidate services team, supporting the coordination and delivery of assessments and acting as a key point of contact for candidates and stakeholders.
Key responsibilities include

• Managing enquiries via email, phone and in person
• Processing applications, checking eligibility and handling associated fees
• Maintaining accurate candidate records using internal systems and databases
• Issuing communications including admission details and results
• Supporting candidate communications and website updates
• Producing data for reporting and service improvement
• Assisting with the delivery of assessment activity when required
• Supporting wider administrative processes including payments and invoicing

About you
To be considered for this role, you will need to demonstrate

• Relvent experience in an office based administrative role
• Strong customer service skills and the ability to communicate professionally with a range of stakeholders
• Experience using databases or CRM systems
• Excellent attention to detail and a high level of accuracy
• The ability to manage competing priorities and work to deadlines
• Strong written and verbal communication skills
• Good working knowledge of Microsoft Office

You will be organised, proactive and comfortable working both independently and as part of a team.

Additional information
This role offers hybrid working with a requirement to attend a central London office for part of the week.
Due to the level of interest expected, we may not be able to respond to every application individually. All applications will be reviewed and if your experience aligns with the role, we will be in touch to discuss next steps.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Job Title: Employability Administrator

Location: South Wigston, Leicester, LE18 4TP.  (Travel across Leicester area required)

Hours: Part Time, 20 hours per week.  1 year Fixed Term Contract.

Salary: £14216 per annum

About FareShare Midlands

FareShare Midlands is the region’s largest food redistribution charity, tackling inequality, transforming lives and ensuring no good food goes to waste. We rescue surplus food and redistribute it to 650 local charities and community organisations, feeding 60,000 people every week. We also invest in communities, providing education, training and volunteering opportunities, helping over 700 individuals to date to build a better future. Together, we’re fighting hunger, reducing food waste and creating opportunities across the Midlands. Learn more here or read our latest Annual Report Snapshot here.

The Role

FareShare Midlands is delighted to be working in partnership with Pepsico in order to deliver a range of community based workshops that will provide advice and information around key areas of physical and mental wellbeing, financial resilience and employability skills to clients who use the services of our Community Food Members along with the provision of 121 sessions for individuals who require additional and tailored support.

Key Responsibilities

As the Administrator, you will work closely with the Employability Coach and be responsible for:

• Identifying and engaging with our existing and new Community Food Members to promote the programme
• Identifying and engaging with Leicester based community groups to inform them of our services
• Attending community outreach events to promote the programme
• Using Canva to create posters and flyers as required
• Developing a menu of delivery resources for both the workshops and the 121 sessions
• Formatting resources using Microsoft Word and PowerPoint
• Arranging suitable dates and times for the delivery of 2 workshops per week
• Managing a small caseload in order to provide 1-2-1 sessions
• Developing relationships with external specialist support organisations in order to signpost where necessary
• Tracking progress of clients and keeping database updated
• Interpret data and present in graphs and charts
• Ensure participant files are maintained
• Type up and maintain meeting notes
• Order stationary and merchandise as required

 Person Specification

 Essential

• Excellent written, verbal and presentation skills
• Excellent IT skills, particularly competent in Microsoft Officer and Canva
• Ability to establish and maintain recording systems
• Ability to assess understanding and adapt resources to the needs of the audience
• Excellent organisation and time management skills
• Ability to respond professionally to people at all levels
• Full UK Driving License and use of car

Desirable

• Experience of supporting adults with additional needs
• Safeguarding awareness
• Relevant experience of the Welfare to Work sector

How to Apply

 To apply, please submit:

• A supporting statement demonstrating your suitability for the role and explaining your interest in FareShare Midlands.
• Your CV.

We continue to strive to ensure that the profile of our staff and volunteers reflects the diverse communities we serve across the Midlands. As such we encourage and welcome applications from all our communities. We particularly welcome applications from people from ethnically diverse backgrounds as they are currently under-represented within FareShare Midlands. 

“Right to Work” in the UK status is required.

The closing date for applications is Friday 19th June 2026

What you’ll be doing: 

• Managing the organisation’s financial responsibilities, working to tight deadlines, and a varied workload across different areas of responsibility, particularly in relation to financial reporting. As well as ensuring that financial processes are accurate, up to date and compliant with statutory requirements

• Taking a proactive approach to maintaining efficient office systems and operations, ensuring that orders are processed and providing support for the general up-keep of the office equipment 

• Contributing to project delivery by supporting the team with a range of ongoing administrative and organisational tasks, which requires flexibility and able to manage a varied workload across different areas of responsibility.

What we’re looking for: 

• We are looking for someone with a strong level of experience in managing the financial operations of a small organisation, ensuring that systems and processes are both robust and efficient. This includes experience of financial forecasting, reconciliations and, where appropriate, introducing or improving financial systems. 

• The postholder must be able to communicate financial information clearly to a range of stakeholders with differing levels of financial understanding, both verbally and through written reports or presentations relating to the organisation’s finances and funded projects. 

• Strong organisational and administrative skills are essential. The role requires the ability to manage different aspects of project support, general administration and office management, while keeping the wider team informed of progress on outstanding tasks. 

If this role is of interest, please refer to the full job description and person specification for further details. 

We’re looking for a Philanthropy Officer to join the Leeds Community Foundation team.

As a Philanthropy Officer, you’ll support the delivery of high-quality stewardship of donors, including administrative and communications support across the donor lifecycle.

Key information

Salary: £27,000 – £30,000 p.a. pro rata, dependent on experience

Hours of work​: 3 days per week (0.6 full time equivalent) including Mondays, usually worked between 9am and 5pm

Location: Leeds (city centre offices) with some work in Bradford, and hybrid working options

Contract term: Permanent contract subject to a three-month probationary period

Closing date: Thursday 2 July 2026

Interview date​: Wednesday 15 July 2026​

 About the role

The Philanthropy Officer role includes coordinating key aspects of donor engagement, database management and providing excellent donor care.​

It combines elements of relationship management, administration support and storytelling, to help sustain donor support and meet strategic objectives.

About you

We’re looking for someone with experience in administration, customer service, donor support or CRM use, and familiarity with fundraising or stewardship activity in a charity or membership organisation.

Equal Opportunities​

Leeds Community Foundation is an equal opportunities employer. The communities we serve are very diverse and we aim for our staff team to reflect those communities. We particularly welcome applications from people from communities experiencing racial inequity, and trans people, who are currently under-represented within our staff team. All applications will be considered solely on merit. As such, we redact details that may identify any protected characteristics on job applications.

How to apply

If you want to learn more about the role, and find details on how to apply, head to our website.