Project office manager volunteer roles

The Cyber Helpline is a charity founded by the cybersecurity community to ensure no one faces cybercrime alone.

We provide free, expert support to individuals affected by cybercrime, digital fraud and online harm, helping them understand what has happened, secure their accounts and devices, recover safely and regain control.

Since launching, we have supported more than 100,000 people through our helpdesk and millions more through accessible self-help guidance. Every month, more than 25,000 people access our self-help service for practical advice and support.

We bridge the gap between technical cyber response and human support, combining expert digital guidance with empathy, clarity and care.

As demand for our services grows, we are investing in a stronger brand, marketing and audience engagement to ensure more people can find us when they need us, and more supporters can help sustain and grow our work.

The Cyber Helpline is a dynamic, fast-growth charity that has the ability to really drive change in the online world. We offer a flexible working environment, the chance to work with highly motivated colleagues, work with exciting partners and provide the chance for you to help make a difference.

Role Summary

The Company Secretary is the guardian of The Cyber Helpline’s compliance with both the law and best practice. The Company Secretary will play a key role in ensuring that Board procedures are followed and regularly reviewed. Acting as a resource for the Board, the Company Secretary will also provide guidance on Board members' responsibilities.

Key Responsibilities

The Company Secretary will be responsible for the following:

• Ensuring the charity operates in accordance with its governing document, the Charities Act, and the Companies Act 2006. Advising the board on their duties and on any legal and regulatory changes.

• Being the subject matter expert on charity law and regulation within the Board. 

• Organising, attending, and taking minutes at trustee meetings (board and sub-committees), including preparing agendas and circulating papers.

• Supporting the trustees by commissioning papers and other work required by the board, recording and tracking progress of actions agreed

• Ensuring all mandatory returns, including the annual report and financial statements, are filed on time with Companies House and the Charity Commission.

• Informing the Charity Commission of any significant changes in the charity’s structure or management, for example, the appointment or resignation of Trustees.

• Assisting with the recruitment, induction, and training of new trustees, and managing conflict-of-interest registers.

• Maintaining accurate records, including the register of members and trustees, the register of any charges on the company’s assets and managing high-level correspondence.

• Maintaining the charity's registered office as the address for any formal communications. Ensuring that all the charity’s business stationery carries its name, registered number, country of registration and registered address. 

• Ensuring the security of the charity’s legal documents and owning the charity’s policy for the filing and retention of documents.

• Ensuring The Cyber Helpline has adequate insurance in place. 

• Ensuring the charity is compliant with relevant UK law & regulation. 

• Supporting the protection of intellectual property. 

Person Specification

This role would suit either someone in a Company Secretary role or someone with aspirations to become one. We are happy to support someone looking to make the transition into this role.

Essential Experience

• Experience of auditing against standards and policies. 

• Experience consulting with subject matter experts on complex issues. 

• Strong attention to detail. 

• Strong planning, organisation and analytical skills. 

• Strong communication skills. 

• Ability to turn theoretical models and guidance into practical frameworks that achieve results. 

• Ability to deliver project work, as well as communicate and plan at a strategic level. 

• Strong integrity and honesty. 

• Passionate about our mission of supporting victims of cybercrime. 

Preferred experience

• An understanding of or experience in the cyber security industry. 

• Experience in the not-for-profit / charity sector.

• Membership (or on path to membership) of any of the following bodies:

  • the Institute of Chartered Accountants in England and Wales

  • the Institute of Chartered Accountants of Scotland

  • Association of Chartered Certified Accountants

  • the Institute of Chartered Accountants in Ireland

  • the Institute of Chartered Secretaries and Administrators

  • the Chartered Institute of Management Accountants

  • or the Chartered Institute of Public Finance and Accounting

• Be a barrister, advocate or solicitor called, admitted or part-qualified, in any part of the UK

Additional Requirements

Candidates must be 18 years old or older and resident in the UK with the right to work in the UK. 

Due to the nature of this role, successful candidates will be required to undergo a criminal record check (e.g. DBS). This is because the role involves access to sensitive information. Any disclosures will be considered on a case-by-case basis in line with relevant legislation.

Engagement: Trustee meetings are quarterly (three remote and one in-person). The individual will provide additional time as required, we expect this to be between 2-4 hours a week for 42 weeks of the year.

What we offer

• High-street discounts - Thousands of discounts on travel, shopping, wellbeing, entertainment and more.

• Flexible and remote volunteering - we are a remote-first organisation, you’ll have the freedom to volunteer from home (or away - subject to approval).

• Cybersecurity at home - we offer free cybersecurity tools to protect your home devices to stay safe online personally, and professionally.

• Professional development - Access to ad-hoc training based on your role and professional growth interests

• Cybersecurity community - Join a supportive network of over 150 cybersecurity professionals in the UK and USA