MAIN RESPONSIBILITIES

Finance

• Maintain a spreadsheet of monthly standing order payments received (relating to Gift Aid), include total in the newsletter, and provide Parish Gift Aid Co-ordinators with relevant information

• Check invoices and prepare cheque payments for signature by the Parish Priest

• Ensure Diocesan Second Collections are expedited in accordance with instructions from Cathedral House

• Liaise with Diocesan Accountant as necessary

• Prepare invoices for self-employed workers as appropriate

• Arrange transfers between bank accounts when necessary

• Count and record the weekly offertory on occasions when regular counters are away

Secretarial / Admin

• Produce content for, type and photocopy the weekly newsletter

• Circulate newsletter by email to mailing list, and upload to parish website

• Update website with new material to keep current

• Deal with telephone queries and callers to the presbytery, which can involve a wide range of enquiries and sensitive pastoral matters, including illness and bereavement. Convey messages clearly and in a timely manner

• Ensure email communications are responded to, or are forwarded promptly to the Parish Priest, or other relevant person

• Typing / composition of correspondence

• Preparation of Agendas for Finance Committee meetings, minute-taking, and subsequent typing and circulation to members

• Sort and despatch mail. Take delivery of orders for church and repository, ensuring they’re dealt with appropriately

• Maintain an accurate and efficient filing system for Parish documents, correspondence, records, and contact details

• In conjunction with the Parish Priest, maintain the Parish diary and Mass Intentions diary

• Print notices for display on church noticeboard, and update church noticeboards weekly with current news, adverts, etc

• Monitor and maintain the stock of stationery for the office, and equipment and supplies for Presbytery, hall and church

• Order liturgical supplies as instructed by Parish Priest

Premises / Health & Safety

• Ensure that the Health & Safety Manual is kept up-to-date, and that service records are maintained

• Maintain and update records of Parish key holders

• Liaise with Diocesan staff at Cathedral House, as required

• Liaise with Parish Health and Safety Officers

Sacramental

• Maintain the Parish registers for Baptism, Confirmation, Marriage & Death

• Produce Baptism certificates, and certified copies when required

• Ensure timely completion of the quarterly Marriage return, submitting details to Havering Registrars 

• Notify Parishes of Baptism about details of Marriages and Confirmations which have taken place in Gidea Park Parish

• Ensure the Death Anniversaries book is kept up-to-date

• Photocopy and display rotas for Readers and Eucharistic Ministers 

• Liaise with Parish Priest and parishioners with regard to baptisms and funerals

• Liaise with funeral directors, supply text of readings and hymns to be printed in the Orders of Service, and proof-read draft copies prior to final publication, as required

• Maintain and update list of sick parishioners and those who visit them

• Liaise with St Mary’s Hare Park with regard to Parish Priest’s visits to the School, or vice versa, for School Masses

• Photocopy resources required for sacramental programmes, as necessary

• With regard to Communion and Confirmation preparation, work closely with the programme leader.  Type, copy and despatch the required paperwork; monitor its return, checking all is in order; create and update a spreadsheet recording all details.

Further details including the job description and person specification can be found on the Diocese of Brentwood Website.

To be considered for the role, please send a CV and covering letter (no longer than one side of A4). 

Only shortlisted applicants will be contacted.

Payroll & Benefits Administrator

Salary: £21,326 per annum pro rata, depending on experience + good range of benefits

Contract: Permanent – 22.5 hours per week

Based: Milton Keynes and or hybrid/remote working (UK based only) options will be considered

World Vision is an international children’s charity working with children, their communities, and with supporters and partners, in almost 100 countries.

Through long-term development projects, emergency responses and advocacy we’ve helped bring lasting change to millions of children, over more than 60 years. And as a Christian organisation, everything we do is motivated by our faith as we strive to reflect God’s unconditional love.

Work for World Vision UK and you will be part of a truly global Partnership, building brighter futures for vulnerable children. 

Job Purpose

This is a new Payroll Administrator opportunity for a candidate to build and develop in an exciting and varied role.

On a day-to-day basis, you will be involved in the following:

Payroll Service: processing all aspects of staff payroll, ensuring that all processes and procedures are adhered to, and all pre-defined deadlines are met.

Benefits Provision: handling the administration of various benefits, liaising with the benefits providers as required and dealing with staff queries.

Statistics Provision: to assist with the provision of annual salary figures, and complete annual questionnaires for salary review agencies e.g. HMRC and Croner.

Payroll Systems: assist with the implementation and testing of new payroll systems.

We are looking for someone who is willing to deliver a first class service, who is enthusiastic and hardworking with a can do attitude. This is a role where we will be relying on your strong numeracy skills, your attention to detail and accuracy. Experience of SAGE Cloud 50 is ideal for this role, but not essential as we will be introducing new systems in the future. Therefore, the ability to pick up new systems with ease and confidence will be essential.

All applicants must be willing to work within a Christian framework and be sensitive to its various expressions across cultures and denominations.

In addition to the salary offered, we offer good benefits including pension, generous holiday entitlement and free parking (MK only).

Please click the apply link to view the full job description.

Please upload your CV of full employment history explaining any gaps of employment and reasons for leaving your previous employer. This must be accompanied with a covering letter stating how you meet the essential criteria given in the Job Description.

Closing Date for applications: 9th May 2021

Interview Dates: w/c 17th May 2021

Please note that if the response for this role is higher than anticipated, we reserve the right to interview and appoint before the advertised closing date.

Universal acceptance for everyone, everywhere is at the heart of our Christian organisation. We promote diversity of thought, culture and background, which connects the entire World Vision family. As such, World Vision is proud to be an Equal Opportunity Employer. We value diversity and aspire to reflect this in our workforce. We particularly welcome applications from under-represented sections of the community. World Vision UK also operates flexible working policies and practices.

As a child focused organisation, World Vision UK is committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

By submitting your application, you understand and accept that World Vision UK will process the data you provide for the purposes of your application and in accordance with the World Vision UK - Job Applicant Privacy Notice available on our website.

No agencies please.

About Us

The Natural History Museum is both a world-leading science research centre and the most visited natural history museum in Europe. With a vision of a future in which both people and the planet thrive, it is uniquely positioned to be a powerful champion for balancing humanity's needs with those of the natural world.

It is custodian of one of the world's most important scientific collections comprising over 80 million specimens. The scale of this collection enables researchers from all over the world to document how species have and continue to respond to environmental changes - which is vital in helping predict what might happen in the future and informing future policies and plans to help the planet.

The Natural History Museum launched a new Strategy in 2019 with a Vision of a future where both people and the planet thrive. A new emphasis has also been placed on the value of evidence-based decision making and this has led to a renewed organisational focus on data; with specific objectives of to improve our data and reporting capabilities and in turn maximise both engagement and income opportunities.

About the role

Underpinning the activity of the Engagement Group, the Resources and Planning Department is the central hub in Engagement for financial reporting and data management, business development and improvement, and annual planning. The department is responsible for ensuring that Group activities are appropriately planned and documented, leading regular challenge and progress tracking and providing seamless accurate data to support a culture of evidence-based decision making at a senior level.

Reporting into and working closely with the Commercial Analyst, you will also collaborate with the wider department, and other roles in the organisation with reporting responsibilities. You will support the optimisation of financial and non-financial reporting through accurate data collection, cleansing, and analysis, supporting the development of new data visualisation tools for complex and diverse data sets and delivering ongoing reporting and analytical work to support regular performance review and decision making.

About you
You will have experience in a similar reporting or analysis role, working with diverse, large, and complex data sets and developing reporting formats that enable data analysis or show trend statistics. With this experience, you will have developed advanced Excel skills and excellent attention to detail and the ability to review data quickly to identify errors.

You will also have experience extracting data for analysis and modelling from a variety of databases, along with experience in budget management and control, and a strong team ethic.

Closing date: 9am on Tuesday 20 April 2021

Interviews expected: 29 - 30 April

To apply, please visit and upload your CV with a covering letter, which clearly outlines how you meet our person specification.

BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC-UK

Our European headquarters, IRC-UK, were established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC-UK has grown rapidly and is now acknowledged for its high quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender based violence. IRC-UK comprises approximately 130 staff.

In Europe, the IRC also has offices in Berlin, Bonn, Brussels, Geneva and Stockholm.

MEASUREMENT UNIT

To ensure that we are effectively carrying out our mission, we have committed to implement outcome-driven and evidence-based programs, measure what we achieve, act on what we learn, and generate new and relevant evidence. We need to produce high-quality data that can inform decision-making while also meeting donor requirements. The Measurement Unit is responsible for global guidance, resources and coordination to ensure that staff across all our programs are equipped with the skills and tools they need to generate and manage the right data for programmatic decision-making across the IRC.

THE PURPOSE OF THE ROLE

The Administrative Assistant’s primary responsibility is to provide high quality, core administrative support to the Measurement Unit. The position will serve as the central focal point for Measurement Unit administration and communications – including procurement, onboarding, meeting coordination and other administrative support as needed.

The ideal candidate will be a proactive and results-oriented individual who has excellent administrative skills with the ability to plan and prioritize work for self and others.

The Administrative Assistant collaborates and partners with a variety of colleagues in the Measurement Unit and across the IRC.

SCOPE AND AUTHORITY

Authority

In this role you have authority to make routine decisions about day to day team matters but most decisions would be deferred to the line manager or another team member.

Key Working Relationships

• Reports to the Portfolio and Knowledge Management Lead. 
• Coordination with Measurement Unit colleagues and other key stakeholders including translators. 
• Coordination with IRC Global and Local Supply Chain Teams, Finance Team.

Working Hours

Flexible by arrangement with line manager. Available 18.75 hours a week.

KEY ACCOUNTABILITIES

Procurement processes (60%)

• Procure supplies and handle contractual agreements, as needed. This includes:
• Serving as the focal point for procurement requests; collaborating closely with Finance and Global Supply Chain colleagues as needed.
• Initiating, tracking, and following-up on procurement requests to ensure timely receipt and vendor payment.
• Acting as an Integra (IRC’s Enterprise Resource Planning software) SuperUser.
• Setting up new employees, ordering relevant IT equipment and supplies; liaising with country program and HQ supply chain colleagues.

Administrative, Communications, and Coordination Tasks (40%)

• Provide centralized support and handle team administrative responsibilities including updating and creating email distribution lists, managing Box access and Microsoft Teams membership.
• Support the planning of meetings, including agendas, compiling and sending relevant pre-reads, taking minutes, and ensure follow-up of action item.
• Responsible for the coordination of Measurement Unit translation work - this includes sending the texts to the translators, processing translation related payments and ensuring high-standard version control is maintained throughout the process.
• Update and maintain Measurement Unit introduction presentations and other materials, and support with the formatting of Measurement Unit resources, such as M&E guidance, tools & templates.
• Support communications and organizational learning through reviewing and updating communications materials and RescueNet, presentation support, and liaising with contributors to resources from other IRC departments.
• Provide general administrative support to Measurement Unit projects.

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

• Excellent administrative skills with the ability to plan and prioritize work for self and others.
• Strong attention to detail.
• Highly computer literate and proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent written English and verbal communication skills.
• A collaborative and confident team player with strong interpersonal and communication skills: ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment.

Experience:

• Minimum: At least two years of professional administration experience preferably with teams based in multiple locations and time zones.
• Previous experience with complex procurement systems. 
• Previous experience of planning and coordinating meetings and events, including drafting agendas, note-taking and sending follow-ups.

The deadline for applications is midnight between Monday 19th April / Tuesday 20th April.

Interviews will take place week commencing 26th April 2021

Candidates must have the right to work in the UK / country for which they are applying.

IRC UK is committed to equality of opportunity and non-discrimination for all applicants and employees. IRC UK seeks to ensure we achieve diversity in our workforce regardless of gender, race, religious belief, nationality, ethnic/national origin, sexual orientation, age, marital status or disability. IRC-UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK.

IRC UK will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments. 

Job Summary

To provide financial administrative support for the Gaddum Finance Function.

Job Purpose

The post of Finance & Trust Administrator will support the Finance Lead & SLT of Gaddum in financial administration and control. The role will:
• Provide the Purchase & Sales ledger function ensuring support of the operations of the Charity.
• Action the payment and recording of Nominal transactions in line with company procedures.
• Provide a professional and comprehensive response to queries on Trust Funds

The administrator will support the Lead Development Officer (LDO), Communications Consultant and Trustees and play a key role in the development of the mission, vision and strategic aims of the charity.

The Centre for Chaplaincy in Education (CCE) is a Christian charity working in ecumenical partnership with all denominations and organisations focused on the support and development of chaplaincy in schools and colleges across the UK. The vision to see a chaplaincy established in every school and college across the UK by 2030 is being delivered through a strategy of advocacy and formation which are at the forefront of CCE’s operations.

As a national charity, CCE has an extensive and increasing reach.

Job Description

Charity and Course Administrator

Key purpose of the post:

• Administration and support of the charity, the Lead Development Officer (LDO) and the Trustees
• Digital support to the Communications Consultant
• Course and event administration
• Promoting the values of the charity

Location:

This role will be primarily working from home.

There will be a requirement to travel to support in-person conferences and meetings in the future, together with some occasional work from the office base of CCE which is to be located at the London Jesuit Centre from July 2021.

Reporting to:

The Lead Development Officer (LDO) as Line Manager and through the LDO to the Trustees.

Hours:

30 hours per week: Core hours to be agreed to be worked across at least 4 weekdays. The role requires some flexible working including the possibility of some evening and weekends e.g. national/other conferences

Main Duties and Responsibilities: 

1. Administration and data management: Managing the general email account, responding to and forwarding on enquiries as required. Diary management and record keeping. Managing and developing administrative systems which support the operations of CCE including CRM management.
2. Digital, social media and website: Maintaining the CCE website and mailing lists, social media postings and updating the website as directed by the LDO and CC to. Liaising with staff, board members and partners to generate content.
3. Programme, events and network administration: Organising face-to face and on-line meetings. These include the courses run in partnership with Newman University. Setting meeting dates, collating and issuing agendas and papers, arranging Zoom meetings, venues, transport and catering and taking minutes.
4. Regulation and Governance: Updating of policies and ensuring CCE remains legally compliant (eg data management / Charity Commission) Trustee meeting administration including sending out papers, attending and taking minutes
5. Financial administration: Book-keeping/financial records/processing expenditures for courses/events
6. Other: To perform any other reasonable task requested by the Lead Development Officer which furthers the strategic priorities of the charity.

This list of responsibilities illustrates the type and scope of the duties currently required for the above post and to provide an indication of the required level of responsibility. It is not a comprehensive or exclusive list as this is a new role. Exact tasks may develop over time, they will not however change the general character of the role or the level of responsibility entailed.

Person Specification

Key Criteria

Essential

Desirable

Knowledge, Qualifications and Experience (experience may be from paid or unpaid roles)

• Broad education and equivalent of NVQ Level 5 in relevant areas of qualification.
• Experience of participating in the organisation of face to face and online meetings and courses (from setting up venues to managing the process of recruitment to courses).
• Digital expertise including data management, cloud-based file management.
• Demonstrable experience in  creating and presenting reports.

• Administration, finance or management qualification.
• Experience of working effectively in a small and highly focused and productive team.
• Familiarity with or experience of Wordpress websites, Mailchimp, databases/CRM
• Familiarity with or Administrative experience of supporting cohorts of on-line learners.
• Basic book-keeping experience

Skills and Abilities

• Strong administration skills including record keeping, effective minute keeping and production of notes from meetings
• Excellent inter-personal and communication skills: the ability to communicates sensitively and effectively both verbally and in writing with a wide range of people
• Excellent organisational skills
• Experience of and aptitude for managing complex systems and problem solving in daily situations
• Ability to work without direct supervision, prioritise work and deal with competing or conflicting demands/ needs and interests in an organised and methodical manner
• Strong IT skills competence in the use of most Microsoft Office applications including Outlook, Word and Excel.
• Experience of and highly competent in keeping an organization (charity preferably) up to date in data protection and privacy policies and legal implications

• Basic book-keeping, raising invoices & paying invoices in line with finance policy

• Understanding of charity regulation and administration.

• Experience of scheduling Social Media and emails, use of Mailchimp and Wordpress websites

Work-related Personal Qualities

• Strong team player
• Willing to learn
• Self-motivated and self-driven
• Willingness to travel
• Willingness to work in Christian organisation with a respect for the beliefs of others

In sympathy with and with an understanding of the Christian faith and the vision and aims of CCE

Induction/Training

There will be a tailored induction process to give an introduction to the charity and to the role. Some overlap with the current administrator is possible.

Prior knowledge of finance is not a requirement for the post. Depending on prior learning or experience you may need to receive further training.

Equipment/Expenses of Office

• A laptop and mobile phone will be provided.
• Agreed incidental expenses and mileage for work travel will be paid.
• This post is designated a ‘work from home’ role, although occasional working in the office will be expected. The standard HMRC monthly home working allowance will be payable.

Main Terms and Conditions

Hours of Work

30 hrs per week. A pattern of core working days/hours to be agreed with the Lead Development Officer. Some longer working hours during conferences will be required, for which time off in lieu will be given.

Salary

£24,658 per annum (equivalent to £30,000 per annum full time).  

Pension

The pension scheme is administered by Nest.

Holiday

25 days per calendar year plus bank holidays, pro rata  (The holiday year runs from January – December).

Expenses

All reasonable working expenses will be met within the charity’s expenses policy.

Probation

This post will be subject to a probationary period of 3 months.

DBS Check

All employees of CCE are subject to an enhanced DBS check.

Administrator - Supporter Services

If you are an organised administrator looking to jump start your charity fundraising career, this could be the role for you.

Our client's mission is to transform the lives of adults with physical disabilities through partnership with their specially trained assistance dogs.

To help them create these amazing partnerships, they need amazing people and they have an exciting opportunity for a Supporter Services Administrator to support the Individual Giving team to maintain the accuracy and integrity of personal data held on their CRM database.

Administrator Responsibilities:

This role is responsible for providing excellent supporter care for our client's donors, sponsors and individual supporters, providing timely customer service to individual enquiries by post, phone, email or in person.

You will support the fundraising and finance team by completing daily banking processes, tasks and routines. You will be responsible for the data administration and stewardship of the My Amazing Puppy (MAP) scheme, including welcome pack fulfilment, monthly renewals and annual transfers.

Working with the Individual Giving Manager to send quarterly 'Pupdates' to MAP members, you will write copy, working collaboratively with operational teams across the organisation. You will work with the Individual Giving Manager to update and refresh MAP assets including website content and images, leaflets and stewardship assets, ensuring brand guidelines and design requirements are met.

You will support managing database and record updates, requesting changes to personal, contact data or marketing, communication of administration preferences. You will regularly review the database for errors, duplicates and incorrectly formatted data. You will ensure personal information about sponsors, donors, partnerships, volunteers and colleagues is treated confidentially and sensitively in line with GPPR and DPA.

Administrator Requirements:

- Knowledge of database systems and experience with database administration or data entry
- Good customer service skills
- Good interpersonal and team working skills
- Excellent written and verbal communications skills
- Excellent time management skills including working to deadlines
- Proficient in Windows based software packages including Word and Excel

You'll have a keen eye for detail and able to use your initiative to resolve problems and create solutions while acting with diplomacy and confidentially. Ideally you will have an understanding of charity and fundraising income schemes and the regulatory environment for fundraising from individuals including data protection, Gift Aid and fundraising codes of practice and regulation.

This is an incredible role at a leading assistance dog charity where your role will be a part of their essential work that transforms lives every day.

Please apply online with a CV together with a cover letter that demonstrates your suitability for the role.

They are a disability confident committed employer and welcome diversity, promote equality and welcome applications from all sections of the community.

Closing Date: Midnight 18 April 2021
1st Interview: Week commencing 03 May 2021 (location TBC/remote video call)
2nd Interview: week commencing 10 May 2021 (location TBC/remote video call)

Location: This position is based at their rural training centre in Heyshott (Nr Midhurst), West Sussex. All their office-based teams are temporarily working remotely.

Contract Type: Full Time, Permanent

Hours: 37.5 per week

Salary: £17,666 to £19,628 per annum depending on experience

Benefits: They offer a comprehensive benefits package including a generous annual leave allowance, pension scheme, life assurance, access to an employee assistance programme, wellbeing portal and discounts on goods and retail vouchers and cash back on purchases from eating out, entertainment, supermarkets, clothing and travel.

You may have experience of the following: Supporter Administrator, Customer Services Assistant, Customer Services Administrator, Fundraising Administrator, Supporter Engagement, Customer Service, Administration, Customer Support, Admin Assistant, etc.

Ref: 97750

As a key member of the operations team, this post-holder supports the effective administration of Global Dialogue’s operations, including finance, human resources, IT and communications.

Global Dialogue hosts donor networks, funder collaboratives and pooled funds for both UK and international causes. We specialise in providing a smart back-office function tailored to the needs of independent philanthropy, taking care of finance and administration, HR and legal matters so that programme staff can focus on strategy and delivery. We were the first philanthropic support organisation to develop a UK equivalent to ‘fiscal sponsorship’, and now support a broad portfolio of hosted programmes

We seek a capable and committed person who can provide administrative support to the Operations Manager, Executive Director and the Board, working across Global Dialogue’s operational functions.This is a varied role that would suit a candidate with existing administrative experience who would like to develop a career in the NGO/charity sector.

Job Description

Responsibilities will include

• Support the operations team by monitoring the dedicated operations inbox, including logging, fielding and actioning requests as appropriate, to ensure Global Dialogue responds effectively to the needs of hosted programmes.
• Responsible for processing invoices and bills on Xero, completing credit card/expenses entries, checking and updating finance data, and other tasks to support the work of Global Dialogue’s outsourced finance team.
• Provide administrative support for online meetings and events, including trustee board meetings, by taking notes, scheduling meetings/calendar entries and setting up Zoom calls (once it is safe to do so, this will extend to in-person meetings and events, including booking rooms, organising catering, etc).
• Support administration processes for receiving and giving grants, including processing grant letters, maintaining accurate grant data on Salesforce, and creating reports for programmes.
• Contribute to HR administration by preparing contracts for staff and consultants, updating the online HR system (Breathe HR) and supporting Global Dialogue’s recruitment processes.
• Book travel and accommodation, updating trip logs, coordinate visas and complete travel risk templates where necessary.
• File electronic post and help to keep our cloud-based filing systems organised.
• Other duties as required.

Person Specification

Required:

• At least one year’s relevant administrative experience
• Proven organisational skills, with excellent time management, the ability to manage a varied workload and to work flexibly within a small team
• Ability to communicate clearly in English, both in person and in writing
• Strong numeracy skills, with good attention to detail

• Experience of using online accountancy package, ideally Xero, and the ability to work with financial records and ensure accuracy 

• Strong record keeping skills and a methodical approach to work
• Excellent IT skills and a thorough working knowledge of Office 365
• Good interpersonal skills, supportive of other colleagues and with the ability to build effective working relationships
• Good understanding of the importance of confidentiality
• Interest in human rights and social change
• Commitment to personal professional development

Desirable:

• Educated to degree level, or otherwise able to demonstrate the capacity to deal sensitively and appropriately with complex issues
• Previous administrative experience in a not-for-profit organization
• Experience of organising events
• Well-developed writing skills and experience of updating websites
• Language skills

Terms and Conditions

Hours: This is a part-time role (21 hours a week)

Salary: £23,000-25,000 pro rata, depending on experience

Terms: 9 months (maternity cover), with an eight-week probationary period

Benefits: We offer a range of benefits including 25 days’ holiday plus bank holidays (pro-rata). Global Dialogue contributes 6% to its workplace pension scheme, has a flexible working policy and offers personal development leave.

Location: Global Dialogue works remotely, and this role is home-based. Once it is safe to do so, the successful candidate will be expected to be in London regularly for team meeting and other activities (up to 2 days per week).

Reporting to: Operations Manager

Young Citizens is looking for a new Programmes and Learning Administrator

The Programmes and Learning Administrator will support the delivery of Young Citizens projects and events for schools across the UK, including our flagship social action programme for primary schools, our Mock Trials Competitions our SMSC Quality Mark and our teacher training delivery. You'll be someone who is happy to juggle multiple tasks, contribute to the team as required and who loves getting your head around new skills and digital platforms. You'll need to be proactive, flexible and adaptable as well as our work is constantly evolving. 

This role is central to the work of our charity - helping us to deliver our work to benefit over 1 million children and young people annually. You will play a major part in enabling us to meet the goals set out in our strategic plan, including expanding our reach into more UK schools and increasing the depth of impact of our work.

You'll be providing administration support to multiple people so will be good at prioritising your work and managing a varied workload, with minimal supervision. You’ll enjoy working with teachers, volunteers (particulary from the legal professions) our suppliers and other stakeholders to consistently deliver excellent customer service. You’ll also be excited to support children and young people to get involved in public legal education and to make a difference to their local, national and global communities.

This post will be based remotely during COVID restrictions but we are keen to return to our London offices as soon as possible. In addition to joining a friendly, dynamic and supportive staff team, Young Citizens offers a generous employee benefits package including an 8% employer pension contribution, 28 days annual leave plus Bank Holidays and volunteering/social action leave. We even give you your birthday off!

The job description, person specification and how to apply can be found in the Recruitment Pack.

The closing date for applications is 12 noon, 21st April 2021, with interviews taking place on 30th April 2021.

If you have not heard from us within 7 working days after the closing date, it means your application was not shortlisted on this occasion. However, this should not detract you from applying for other suitable opportunities.

Please note that Young Citizens is committed to safeguarding and promoting the welfare of the children and young people that we work with and we expect all staff and volunteers to share this commitment.

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities through leisure and culture? If so, Enable Leisure and Culture is recruiting for: an HR and Payroll Administrator to support to our HR and Finance Team.  

Location: Battersea Park

Contract Type: Full Time (40 Hours per week)

Salary: £28,425

Closing date: 18th April 2021

Enable Leisure and Culture provides leisure and cultural services for the benefit of local communities, and as an organisation, we are committed to ‘doing things differently’, putting health, wellbeing and community at the centre of everything we do. We believe everyone can live a healthier, happier life through leisure and cultural activities. We’re passionate about what we do and have the experience and knowledge, to deliver innovative leisure and cultural services. Come join us!

As HR and Payroll Administrator you will be a key member of the HR and Finance team, providing comprehensive human resources support to the whole organisation. The role includes general administration across a few core areas including pay and benefits, contractual matters, absence management and maintenance of the HR database. You will check and process the monthly payroll within agreed timelines, ensuring accuracy and consistency between payroll and the HR system and ensure all payroll documentation is accurate and maintained in accordance with Data Protection requirements. You will have responsibility for managing, maintaining and updating the HR system with employee data and provide training, guidance and support for HR system users.

Why should you join Enable Leisure and Culture?

• 25 Days Annual Leave
• Flexible Working
• Pension Scheme
• Eyecare Vouchers
• Free Gym membership
• On-site shower facilities* certain places
• Season Ticket Loan
• Cycle to Work scheme
• Employee Assistance Programme
• Weekly fruit basket
• Staff Treats
• Weekly Wellbeing Hour

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK. 

Applications will close one minute before midnight on 18th of April 2021. Interviews are planned for w/c 19th of April 2021.

Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. Due to Covid-19 and until further notice, we are currently operating digital recruitment and on-boarding processes. The role is full time and based primarily in the Parks Office in Battersea Park. During the pandemic, this role will be based mainly from home with the option to come to the office few days a week.

This exciting opportunity has arisen to be part of Home-Start Wandsworth, a fantastic registered charity that supports families with at least one child under the age of five. We provide practical and emotional support for families in their homes through our network of trained volunteers.

Our vision is of a society where all children have the support they need from their parents for a positive, nurturing start in life and families have resilience and hope for the future.

PURPOSE OF THE JOB 

To ensure the efficient administration of the Home-Start Wandsworth office and to provide administrative support to the employees of the organisation, and the Board of Trustees as appropriate and agreed.

PERSON SPECIFICATION 

Are you driven and enthusiastic? Are you empathetic? Do you have the ability to multitask and prioritise tasks? Do you have a strong affinity with the purpose and goals of Home-Start Wandsworth? If so, we would love to hear from you if:

• Relevant experience of administrative work and information management

• Ability to prioritise effectively

• Ability to work in a flexible and collaborative way as part of a team

• Excellent organisation and IT skills

• Experience using databases and Excel to store, analyse and report information

• Experience using online tools e.g. Google Suite, Mailchimp, SurveyMonkey, Canva and Wordpress

• Ability to establish and maintain effective relationships with a wide variety of people

• Effective communication skills: written, verbal and telephone

• Commitment to apply policies and procedures on safeguarding, equal opportunities, confidentiality and data protection

This is a permanent role and will require the post-holder to work 24 hours per week, with the capacity to work additional hours (Ideally worked over 4-5 days. Arrangement of hours negotiable)

Location is currently home based due to the coronavirus situation, but with the expectation that the role will be at least partly office based (SW11) in due course.

You will have knowledge of and commitment to equal opportunities and anti-discriminatory practice and knowledge of current legislation and policies relating to children and families.

Closing date for applications is: Sunday 18th April 2021

Home-Start Wandsworth is committed to equality of opportunity and works to ‘Safer Recruitment’ practices as an important part of safeguarding and protecting children and vulnerable adults.

Epidermolysis Bullosa (EB) is a painful genetic skin condition which causes unstoppable internal and external blisters and skin so fragile it tears at the slightest touch. It can be devastating to live with and tragically certain types of EB can be fatal. An estimated 5,000 people live with EB in the UK and 500,000 worldwide.

DEBRA UK is the national charity that supports people living and working with EB. DEBRA was founded in 1978 by Phyllis Hilton whose daughter Debra had Dystrophic EB, the charity was the world's first EB patient support group., Today we have a turnover of just over 16m, 355 staff and 800 volunteers. Our vision is to work towards a world where no one suffers from EB. We do this in two ways:

- We fund pioneering research to find effective treatments and, ultimately, a cure for EB
- We provide care and support to improve the quality of life for individuals and families living with EB.

We are seeking a new Director of Finance to support our CEO and Senior Management Team towards successful achievement of this vision. This position directly manages the finance function as well as the IT systems across the organisation, but the influence and contribution to the other directorates such as Fundraising and Communications, Retail, Research, Healthcare, Community Support and Membership are vital to the successful management and growth of DEBRA.

Days: 5 days a week, flexibility to work up to 1 day working from home (once the offices are fully opened) if desired.

Location: Based in Bracknell, Berkshire

Salary: 75,000pa - 85,000pa

This is a key role on the senior management team, with strategic responsibility for the charity's financial position and collective responsibility for its overall success, but it is also a hands-on role.

Person Specification:

* Fully qualified Accountant (CCAB).
* Operational experience in IT systems, Fundraising, Retail, Digital and membership.
* Knowledge of accounting standards, VAT, HMRC and Charity accounting requirements.
* Strategic focus, demonstrating enthusiasm for the charities vision and purpose.

Responsibilities:

* Manage the Finance and IT Department (including the DEBRA database) and act as lead adviser on all financial matters, ensuring compliance with all legal and financial requirements.
* Provide oversight and financial control of all areas of the charity's activities, including fundraising, shops, healthcare, social care, research, and administration.
* Liaise with the Treasurer and the Finance, Risk and Audit Committee. Take minutes and organise distribution of Trustee papers for meetings.
* Membership of the charities Retail Committee.
* Produce the annual Financial Statements in accordance with current legislation and accounting standards, liaising with auditors and ensuring that Accounts are completed accurately within statutory reporting timescales. Co-ordinate the production of the Trustees' Report and Accounts and the Director's Report and Accounts for the trading subsidiary
* Ensure that the cash flows of the charity are efficiently and prudently managed.
* Manage the general ledger systems and interfaces from feeder systems, including EPOS software and the charity's main database, ensuring the accuracy of accounting records and maintaining documentation of accountancy procedures.

If you would like to know more about this position, please send your CV to Simon Bascombe, [email protected] or call him on 020 7820 7311.

Orkney Native Wildlife Project Senior Administrator
Reference: APR20219319
Location: RSPB Scotland - Orkney, Kirkwall Office
Salary: £18,250.00 - £20,246.00 Per Annum
Benefits: Pension, Annual Leave, Life Assurance
Duration: 3.5 years

About The Orkney Native Wildlife Project

The Orkney Native Wildlife Project started in 2018 and is a partnership between RSPB Scotland, Nature Scot, and Orkney Islands Council.

Its purpose is to work with local communities and landowners to undertake the world’s largest stoat eradication operation and safeguard the unique and internationally important native wildlife of Orkney and its thriving wildlife tourism industry.

Stoats were first reported in Orkney in 2010 and their presence threatens a variety of species including the unique Orkney vole, hen harriers, short-eared owls, red-throated divers, waders and seabirds which attract wildlife enthusiasts all year round making a significant contribution to the local economy.

Funded by the National Lottery Heritage Fund (NLHF) and EU LIFE alongside partner contributions the project is now in a key implementation stage and we are looking for a strong administrator who can support a busy team to facilitate delivery of the work programme and ensure an effective working environment and support the project governance bodies.

Key deliverables of the role are;

• Provides comprehensive business administrative support to the project team, including financial processes, travel and accommodation, events, organising and maintaining materials and equipment, diary bookings and fleet car administration
• Provides a dedicated administrative support service to the steering group, project board and Technical advisory group, including diary management, drafting letters and other communications, organising travel, accommodation and meetings
• Oversees the day-to-day management of the office environment to ensure the office is an efficient, effective and safe place to work
• Provides comprehensive support to recruiting managers where required for all aspects of the recruitment and induction processes

What we need from you:

• Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), plus the ability to impart this knowledge to others
• Knowledge of document management and team collaboration tools
• Knowledge of budget management terminology and processes
• Able to communicate effectively with a wide range of audiences whether by phone, email, or in person
• Able to organise meetings and events, from small up to very large (hundreds of attendees), and coordinate all aspects of the meeting or event logistics
• Able to make the best use of time particularly when under pressure from competing priorities
• Able to identify and act on opportunities for continually improving ways of working
• Able to deal with confidential and sensitive information appropriately
• Able to take meeting notes and minutes clearly and concisely
• Experience of providing administrative support within a large and complex organisation
• Experience of office management and maintaining a safe working environment
• Experience of managing and reporting financial information

Closing date: 23:59, 05 May 2021

To Apply and For More Information:

If you would like to apply or find out more about this position, please click the 'Apply' button. You will be directed to our website where you can complete your application.

No agencies please.

Role:  Finance and SLT Administrator (Job Ref: FSA04/21)

Responsible to: Business & Operations Manager

Salary: £22,183 FTE

Hours: Full-Time 37 hours

Contract: Initial 1 year fixed-term

We are really excited to offer this brand new role, working as part of our friendly and enthusiastic team to provide finance and administration support to the Business & Operations Manager and Senior Leadership Team. This is an exciting time to join Colab Exeter as we move into the next phase of our evolution as a multi-agency community hub focused on working in collaboration and partnership to deliver better support, wellbeing, and recovery for people with complex lives.

We are seeking candidates who are able to demonstrate relevant experience in a finance admin role, who are looking for a challenge, and who would be excited to work as part of a busy team in a thriving community hub.

This role is varied and interesting, no one day will be the same, the post holder will be asked to support the whole team and hub colleagues to make sure our hub runs smoothly and our team are well supported. We are looking for someone with a can do attitude who is able to use their experience and initiative to prioritise a varied workload, meet deadlines, and set up efficient systems of work.

Supported by the Business and Operations Manager the post holder will form part of our admin team, primarily taking a lead to ensure that all bookkeeping and finance admin duties are completed accurately and on time, but also supporting with admin around people and place including HR, premises, and other hub events and activities.

Demonstrating our values of welcome, compassion and collaboration we are looking for someone who is a good communicator, who can relate to and communicate easily with people at all levels in a friendly and inclusive way, and who is happy to get involved with all aspects of our work.  

Colab Exeter is committed to promoting a positive approach to equality, diversity and inclusion and values the benefits of employing a diverse range of talented people.

Application Deadline: Tuesday 27th April 2021

Interviews: Week Commencing: Tuesday 4th May 2021