We are the national body for careers education in England, delivering support to schools and colleges to deliver modern, 21st-century careers education.

The Careers & Enterprise Company is a great place to work. We operate within a fast-paced and collaborative environment. We are brought together by one thing: our passion to ensure young people get the best possible start in life and are supported to find their best next step.

Do you want to be part of a mission-driven team focused on transforming young people’s lives? If so, we’d love to hear from you!

Role Summary

This role provides high-quality executive personal assistance and administrative support to the CEO and Deputy CEO, to the part-time Chairman and to other Board members. In addition, the post-holder is responsible for the administration of meetings and other arrangements associated with The Careers & Enterprise Company Board and Senior Leadership Team. The role requires an adaptable individual who can flex their style and pace. The post-holder will be part of the Operations Support team and will work with the Internal Operations Manager and wider Operations team to ensure effective delivery.

Our organisation has a privileged opportunity to make a difference to the lives of millions of young people, helping to inspire and prepare them for the fast-changing world of work, and we want you to help us make it happen.

To apply, please click the Apply button to send us your CV and cover letter (no more than 2 x A4 pages with a minimum font of 11). In your cover letter, please demonstrate how you meet the job profile, in particular the following:

• Managing complex diaries
• Managing senior-level stakeholders
• Working proactively in an ambiguous environment

This vacancy may be closed early if sufficient applications have been submitted. Therefore, please do not delay in submitting your application.

Closing date: 9.00am on 25th October 2021.

It is our policy to review all applications within two weeks from the closing date. If you do not hear from us within three weeks following the closing date, then your application has unfortunately not been successful on this occasion. We are unable to provide feedback to candidates who have not been shortlisted and attended an interview.

The National Institute of Economic and Social Research is Britain’s oldest, and one of its most prestigious independent research institutes. We specialise in applied social and economic research, combining high academic standards with relevance to policy making.  We work with government departments, charitable foundations, central banks and the private sector so that our research delivers real impact and makes a difference to everyday lives. Our reputation for quality and independence, and unrivalled location at the heart of Westminster makes us the ideal place to bring about this change.

We are seeking an Events Assistant to join the External Affairs team.  The purpose of the role is to be the principal point of contact for all events hosted by NIESR, ensuring that they are professionally organised and fulfil all objectives set. Operating as a core member of the External Affairs team, this role will support the Partnerships and Impact Manager as well as working with the wider team to ensure that each event is a success and positively contributes to the wider departmental and organisational strategy.

The essential requirements we are looking for in the successful candidate are:

Experience

1. Working as part of a team to organise and deliver in person events
2. Working as part of a team to organise and deliver virtual events especially via zoom.

Skills, Knowledge and Abilities

1. Excellent communication skills and ability to liaise with a broad spectrum of internal and external stakeholders
2. Ability to managing multiple competing priorities while meeting deadlines and objectives
3. Working independently and as part of a team to achieve specific outcomes.
4. Strong knowledge of the main packages within MS Office 365, including MS Outlook, MS Word, MS Excel, MS PowerPoint, and MS Teams.

Depaul UK are currently recruiting for a Assistant Financial Controller to join our team based in London. You will join us on a full-time, fixed term basis, and in return, you will receive a competitive salary of £43,111 (incl ILW) per annum + pension and benefits.

Depaul UK works with some of the most disadvantaged young people in the UK. We specialise in working in communities where poverty and long-term unemployment have resulted in generations of social exclusion and high rates of homelessness

Over the past 30 years, we have grown as an organisation and developed and enhanced our work and the impact it has across the UK.  Depaul UK has a wide range of services for young people and adults at risk of homelessness

The Assistant Financial Controller role: 

We are currently looking for a dedicated and experienced Assistant Financial Controller to work on a full time basis, on an 18 month fixed term contract.

In this role, you will assist in delivering a best in class financial control function and building our finance capacity through efficient systems and process. You will be responsible for supporting on financial policies and procedures, improving working captial management, and ensure records of income and expenditure are accurate and consistent.

What makes the Assistant Financial Controller role exciting?

• A full induction and training to enhance the ‘hard’ and ‘soft’ skills required’.
• Training in the Depaul Endeavour model
• Continuous support and supervision including reflective practice to develop your learning and skills as a practitioner

What will ideally support your success as our Assistant Financial Controller:

• A fully qualified CCAB accountant or QBE
• Demonstrable experience in the preparation of SORP compliant accounts and the creation of strong internal control environments and effective month-end and year-end routines
• Experience in the development of efficient business systems would also be desirable
• The ability to lead and develop a high performing team whilst successfully coordinating the work of the department to meet internal and external timescales is essential

What’s it like to work at Depaul UK?

You'll be joining a friendly, flexible, and values-led organisation, and will receive:

• Competitive salary
• 26 days of annual leave plus bank holidays
• Contributory pension scheme
• Life assurance
• Cycle to work scheme
• Interest-free Annual Season Ticket Loan
• Four Weeks Paternity Leave

If this sounds like the perfect opportunity for you and you’d like to become our Assistant Financial Controller then please click ‘apply’ today – don’t miss out, we’d love to hear from you!

Closing Date for applications: Friday 22 October 2021 at 12:00 pm

An enhanced DBS disclosure is a requirement for this role. Our recruitment checks, induction, and ongoing support and supervision reflect our commitment to safeguarding our clients. Depaul UK strives to be equal opportunities employer and welcomes applications from all sections of the community.

We kindly request no contact from Recruitment or Media Agencies.

Are you looking for a job with a sense of belonging? We’re looking for people from all walks of life to join our friendly and lively community of people with and without learning disabilities based in South London.

Come and join us at L’Arche London as an Assistant supporting community members with learning disabilities in their daily lives.

We are part of a network of 150 L’Arche communities across the world, built on the values of welcome, respect and equality. Our team of Support Assistants range from former teachers and bankers to musicians and carpenters. People usually come to L'Arche because they are looking for a career break, a change of pace or a job with purpose. This is an opportunity to find community in the capital and develop your interpersonal skills in a supportive environment. Every day in this role is different as you support people with learning disabilities as equals, helping them with domestic tasks and supporting them to join in with activities at our craft workshop and garden project.

Previous experience supporting people with learning disabilities is not required as we will provide you with all the practical training you will need including the Care Certificate qualification. Our personal development programme offers opportunities for reflection, mentoring and growth for everyone in our community. Benefits include 30 paid days holiday a year, a pension, life insurance and an Employee Assistance Programme providing free confidential well-being support including counselling. We also offer opportunities to study for QCF qualifications and to participate in our nationwide leadership programme. Pre-COVID there were opportunities to travel both in the UK and internationally to visit other L’Arche communities which we hope will be possible again soon.

We are looking for people to join us for an initial minimum commitment of one year with the opportunity to renew. (Many of our team come for one year, and then choose to stay for 2, 3, 5, 10 or even 30 more!)

We were founded over 40 years ago from a liberal Christian theology. Today our community is a diverse and inclusive team of all faiths and none, a huge range of nationalities, genders and sexualities. As one of our community members with a learning disability Richard always says: “At L’Arche there is always room at the table.” 

We are interviewing throughout October and November 2021. To apply for this role, please submit a CV and a covering letter telling us how your experience, passions and values match our role description. Please visit our website to find out more about us and do get in touch if you have any specific questions or would like to chat about this role. We are looking forward to hearing from you.

(Please note we also have residential, live in roles where board, lodging and all meals are provided – do get in touch if this is something you are interested in.)

Our Financial Planning & Analysis team are looking for someone who is enthusiastic to become the new Assistant Finance Manager working with the Operations and Commercial teams.

The Financial Planning & Analysis function is responsible for strategic, commercial financial advice and financial performance management for the Trust including management accounting, financial bid support, budgeting, and forecasting activities. The team provide key analysis and insights for budget holders and senior leaders to inform decision making and drive effective, sustainable, and commercial planning.

This role has responsibility for commercial advice to management teams, input into business planning & budgeting, monitoring of financial, contractual, and operational performance, challenging senior teams as appropriate. Review of contract income accruals / deferrals, support for smaller local bids. Training budget holders to improve financial management & accuracy of monthly management accounts. The role will be responsible for the management of restricted funds locally. Knowledge of financial management within a charity is desirable.

You will initially be based from home and then based at one of our key centres with the opportunity to work flexibly. There will also be opportunities for you to work with Young People and witness the fantastic work of the Trust. 

Programme Assistant, Centre for Women’s Global Health

An exciting opportunity to join the Centre for Women’s Global Health at the Royal College of Obstetricians and Gynaecologists (RCOG) providing programme administration and support to the team and in the delivery of the UK Advocacy Grant programme.

About us

The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 16,000 members in the UK and internationally. We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

Established in 2017, the Centre for Women’s Global Health is a dedicated team focused on delivering RCOG’s mission to improve girls’ and women’s sexual and reproductive health in low-income countries. This is critical to achieving the UN’s Sustainable Development Goals 3 (SDG3) on health and 5 (SDG5) on gender equality and empowering all girls and women by 2030.

About the role

The Centre is delivering an exciting, new multi-year programme, working to advocate for the UK government to renew its global commitment to women and girls’ health. In this new programme, RCOG will use its strong clinical voice to engage with parliamentarians and ensure that sexual and reproductive health and rights (SRHR) sits at the heart of the UK Government’s overseas development strategy, ensuring the UK maintains its position as a global leader in promoting the health of women and girls. 

You’ll be instrumental in supporting the delivery and coordination of the programme, working collaboratively with teams across the RCOG. This will be a busy role in which you will maintain relationships with internal and external stakeholders, allowing you the opportunity to develop skills and experience in international advocacy for women and girl’s health. 

An organised individual with strong attention to detail, you will provide general administrative support to the Centre, ensuring all work and tasks are completed to a high standard and in a timely manner.

About you

As the ideal candidate, you will have:

• Experience of providing administrative support for a team
• Good working knowledge of database use 
• Good knowledge and experience of MS Office programs, especially Word and Excel
• Experience of providing communications support through a variety of mediums including social media
• Processing invoices and keeping track of financial spreadsheets
• Knowledge and/or understanding of women’s global health (desirable)

Benefits

As a key member of the team, you will be located in our brand new, bespoke offices in London Bridge. We offer a friendly working environment with an excellent benefits package that includes:

• Generous holiday entitlement
• Flexible and agile working
• First class pension scheme
• Season ticket loan
• Free staff lunch (on-site only)

Please note, RCOG offices are based in London Bridge, but due to Covid-19, some home working will be required.

Closing date for applications: 10.00am on Thursday 28 October 2021

We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We are therefore looking for candidates whose backgrounds, experience and identity enhance the diversity of our existing team. We are particularly encouraging applications from underrepresented groups at the College such as those from black, Asian and minority ethnic backgrounds and those with a disability.

[We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa]

Marketing Communications Assistant
Salary up to: £24 ,817.72 per annum

Home working and office based

Expectation to work four days from the office and one from home from November 2021.
 
We are seeking a Marketing Communications Assistant to work within this national charity, to deliver online and offline, internal and external marketing communications activity in order to increase brand awareness, engagement and lead generation.

You will have great organisational skills, be able to work to deadlines and to prioritise work. You will have a can-do attitude, have a great eye for design and have experience in using InDesign and Canva. You must also be able to write clearly and adapt your written tone of voice for different audience needs. 
 
If this sounds like you and you’re interested in joining a great team and a great organisation, then please make contact today.

Applications close: 29th October 2021

Interview dates: Week commencing 1st November 2021

Examinations Policy and Quality Assistant
Aldgate, London
Full-time, 35 hours per week

We have a fantastic opportunity for an enthusiastic individual to join a Royal Medical College in the Exams Department. The role is responsible for supporting examination development, policy revision, the provision of feedback to candidates, and analysis of examination results.

If you enjoy working in a small team, have great communication skills with an eye for detail, and have policy or quality assurance experience, this is an ideal role for you. 

Responsibilities:

• Assist with the development and implementation of new and revised examinations
• Work with other regulatory bodies such as the General Medical Council, the National School for Healthcare Sciences, and the Institute of Biomedical Sciences on the development of examinations
• Analyse College examinations results and produce statistical reports for the Examinations Committee
• Monitor and suggest improvements to quality assurance processes
• Provide candidates with feedback on their examinations
• Respond to and implement requests from candidates requiring reasonable adjustments to their examination
• Work on developing the department’s social media strategy

Pathology is at the heart of modern healthcare. Pathologists work to prevent, diagnose, treat and monitor diseases and are involved in the diagnosis of disorders affecting every organ of the body, from before birth to after death. The majority of tests requested by doctors will be performed and interpreted by a clinical scientist or medically qualified pathologist. 

The Royal College of Pathologists is a professional membership organisation with over 11,000 members who are doctors and scientists working in hospitals, universities and laboratories in the UK and overseas. We work with pathologists at every stage of their career – from setting curricula, organising training and running exams, to approving job descriptions, publishing best-practice guidance and providing continuing professional development. 

We offer attractive staff benefits including 25 days annual leave rising with length of service, enhanced employer contributions to pension scheme, an employee discount scheme, and season ticket loans, as well as a cycle to work scheme.  The College values diversity, welcoming applications for all members of society.

Please submit your CV and a completed Supporting Information Form with your application, in order to be considered for the role. Further information can be found on our website when you click to apply.

Please note that applications will be considered on an ongoing basis, and candidates may be contacted before the closing date.

The closing date for applications is 9am 3 November 2021. 

Please note that all staff are currently working remotely and the interviews will be carried out online through video calls.

Good Law Project’s mission is to achieve change through the law. We defend, define and change the law to protect the environment, uphold democracy, and ensure no one is left behind. We are a young organisation with a ground-breaking track record already and are now seeking to expand our staff team.

Our website sets out more about what we do.

We are committed to holding Government and other powerful actors to account and to tackling issues of injustice, inequality and discrimination experienced by some of the most marginalised groups in our society.

We are now looking for a paralegal and administrative assistant to support the Legal Director and other members of our growing team with research and other paralegal and administrative tasks, helping to ensure our cases run smoothly and professionally. Download and read the full job pack.

Essential experience and attributes

• Legal experience whether academic (e.g. this role would suit a Law graduate or person who has completed their professional training qualifications) or professional (e.g. through previous working in the legal sector);
• Excellent research, writing and verbal communications skills;
• A demonstrable ability to grasp quickly new concepts and areas of the law with an openness to learning new approaches, topics and skills;
• Good IT skills including mainstream applications.

Desirable

• Knowledge or experience in public law, health and social care, law relating to technology and data protection, employment and/or other fields relevant to GLP’s work;
• Knowledge or experience in using a case management system.

Design Assistant

Salary: £ 24,500 - £28,000pa

London and Remote - we are a hybrid working team

This role will provide in-house design support for teams across Comic Relief, working on a range of on and offline design executions, application of CR’s visual brand, managing internal stakeholder relationships and providing studio administrative support.

Key responsibilities:

Design execution

• Working with the Lead Designer, creating designs, artwork and assets for a variety of creative projects, including marketing projects and campaigns, advertising, branding, printed comms, email, web and merchandise.
• Creating designs and artwork of the highest standard within the specified guidelines, and adapting based on feedback.
• Checking proofs and ensuring all files are saved and archived according to job numbers and campaign/project title
• Identifying and developing solutions to streamline workflow processes
• Follow the creative sign off  process and ensure all work has been proof read and signed off by the Creative Director and key client stakeholder

Visual brand responsibility

• Ensuring that all designs and artwork work are delivered according to brand and corporate identity guidelines.
• Formatting text and images to stylesheets and preparing print ready artwork files for printers.

Stakeholder management

• Provide an administrative support role; logging all incoming briefs, raising job/ PO numbers/print codes and saving briefs and projects to online work folders.
• Work with internal project managers to set realistic timelines and budgets for design work.
• Oversee project set up processes in accordance with the internal creative briefing process, including overseeing freelancer timesheets (in accordance with IR35).
• Able to advise on procurement and hold supplier relationships – for example for printed materials.

Freelancer relationships

• Acting as a guardian of Comic Relief’s creative server and creative applications, ensuring freelancers are saving work correctly and that our applications, logos, font library and systems are accessible and fit for purpose

Person specification

Essential criteria

• Experience in a similar busy studio, creating, preparing, proofing and checking (print ready and multi-channel) artwork.
• Excellent communication skills.
• Great organisational skills.
• Good time management
• An ability to work on a number of projects at any time.
• Good Knowledge of Adobe Illustrator, Photoshop and InDesign

Desirable criteria

• Experience dealing with printers and suppliers
• Experience working with freelance designers and creatives
• Ability to proof read

Perks and benefits

• Flexible working hours
• Work from home option
• Wellness programs
• Employee Assistance Programme
• Enhanced maternity and paternity leave
• Paid emergency leave
• Sabbatical Opportunities
• Professional development
• Mentoring/coaching
• Paid volunteer days
• Payroll giving
• Team social events
• Extracurricular clubs
• Cycle to work scheme

To apply please visit our website via the link and apply online.

Closing: 12:00pm, 28th Oct 2021 BST

Inclusivity at Comic Relief

We recognise diversity and inclusion are a source of strength in achieving our mission. We therefore welcome everyone, trusting what makes us different brings creativity, styles and experiences to help us collectively do our best work. That’s regardless of your gender, age, disability, religion, sexual orientation, and cultural identity. We especially welcome those from under-represented groups in modern grant-making and fundraising. We are on a journey, but if you join our team you will be part of a community that is committed to creating a diverse and inclusive environment where we want you to:

• Be valued for being yourself
• Do your best work, and be supported to break down barriers so you can succeed
• Be heard, respected, and treated as an equal, whatever your level, experience or background
• Be part of a team that is committed to making this happen – with our colleagues, partners, and contributors.

Comic Relief is committed to preventing and protecting all people from harm in their interactions with us. We expect all those that act in our name to uphold our approach to doing no harm.

Personal Assistant to Director of International Support Unit (ISU)

Muslim Hands

• Vacancy Reference Number: PAISU/ISU/UK-R2

• Salary: 22000 – 24000 (depending on experience)

• Location: Nottingham

• Job Type: 1-year fixed contract (extendable)

• Category: Management

• Sectors : International Development

• Application Process & Closing Date: Send an up to date CV and supporting Covering Letter by Email by no later than 3rd November 2021

• Approx. Interview & Role Commencement Date(s):

Interviews: ASAP

Start: ASAP thereafter

Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold interviews via ZOOM.

Job Overview

Muslim Hands is a UK-based international relief organisation working in over 40 countries worldwide. International Support Unit (ISU) support the development of Muslim Hands partner offices in the areas of fundraising and communication, program management, administration and finance and at the outset the unit will focus on the following countries non-exhaustive list Canada France South Africa and the United Kingdom. 

Main Responsibilities

Personal Assistant to Director will be based at Muslim Hands headquarters Nottingham, the purpose of the role is to provide full administrative and secretarial support at a senior level to the Director of the international support unit. The personal assistant will be at the heart of the international support unit to ensure the smooth daily time management, scheduling of meetings and correspondence, further handle sensitive and complex issues in a professional and objective manner. Take the initiative when appropriate, especially in the Director’s absence. The PA will be expected to travel between the Muslim Hands partner offices frequently.

As a Personal Assist to ISU Director, you will be responsible for:

Job Specifics

• Provide administrative assistance to maintain effective communication with supporting offices.
• Produce monthly reports of all the supporting offices and assist in developing future KPIs for the ISU team.
• Process correspondence, ensuring that incoming correspondence is dealt with by the director/or on behalf of the director, or other staff as appropriate.
• Booking and arranging travel including flight booking, accommodations and visa according to the organisation’s travel policy.
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
• Co-ordinate ad-hoc meetings and conference calls including meeting preparations for the director when required - often at short notice.
• Assist the ISU director in developing, implementing and monitoring the ISU strategy.
• Assist director in following up agreed action on matters which fall within the director’s responsibility – chasing responses, triggering follow-up action.
• Typing, compiling and preparing reports, presentations and correspondence
• Acting as the first point of contact: when dealing with correspondence and phone calls
• Managing the diary and organising meetings and appointments for the ISU Director
• Liaise with stakeholders, national and international staff confidently either face to face, video conferencing or via the telephone as and when necessary and required.
• Demonstrate and promote adherence to all Muslim Hands’ Policies, which encourage and support other members within the overseas fundraising offices.
• Maintain absolute confidentiality with regard to the organisation's information and procedures
• Any other duties as may reasonably be required by the director.

Person specification

• Educated to degree level or equivalent.
• Preferred experienced Personal Assistant at senior management level.
• Willingness for overseas travel and out of office hours working.
• Experience of electronic diary management.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external offices.
• Ability to organise and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work, including the ability to prioritise and re-prioritise.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

This is a very rewarding position for the right person. If you feel this is you please send your CV with a cover letter explaining why you feel you are suitable quoting the above reference number!!

Deadline for applications is 3rd November 2021 however we reserve the right to end the application procedure early should the right candidate be found. 

NB: Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by the closure date unfortunately your application will have been unsuccessful.

We are recruiting an Administrative Assistant to help us with the day-to-day running of the organisation, ensuring that systems and processes operate smoothly and that we are able to be responsive to our members and those contacting us. We are seeking someone who feels empathy with our cause and has good people skills to work sensitively with those who have been bereaved by Covid-19.

You will be at the centre of a small staff team working alongside our Directors and volunteers who are all personally bereaved.

Administrative Assistant Responsibilities:

• Accurately organise and maintain files, databases and email lists
• Manage communication including emails, phone calls and social media
• Schedule and coordinate appointments, meetings, and reservations as needed
• Maintain and order office supplies
• Receive invoices, review for accuracy and maintain financial records as required
• Develop new systems and processes to ensure smooth operations
• Support with projects and campaign actions e.g. by collating information and photos

Administrative Assistant Requirements:

• Strong organisational skills
• Experience of data entry and setting up and maintaining effective administrative systems
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Ability to work with people in challenging situations in a sensitive, empathetic way
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Personal belief in and support for the aims of Covid-19 Bereaved Families for Justice
• An understanding of, and commitment to, the principles of equality, diversity and inclusion

About Covid-19 Bereaved Families for Justice UK:

Covid-19 Bereaved Families for Justice is the largest organised group of people who have lost loved ones to Covid-19, with almost 5,000 members who are all personally bereaved.

We campaign to ensure lessons are learnt and lives saved through a statutory inquiry into the handling of the Covid-19 pandemic, that additional funding is provided for bereavement support services and that the bereaved are at the heart of memorialisations across the UK as well as campaigning for the National Covid Memorial to be made permanent.

Location: Home-based anywhere in the UK
Contract type: Fixed term for 6 months (possibility for extension subject to funding)
Salary: £21,000 (pro rata, £12,000)
Benefits: 3% employer pension contribution, 28 days annual leave plus Bank Holidays and additional closure days in December

You may have experience of the following: Administrative Assistant, Administrator, Admin Support, Business Support, Charity, Third Sector, Charities, NFP, Not for Profit, Data Entry etc.

Ref: 103326

We have an exciting opportunity for a Facilities Assistant to join our team, based in London. You will be working on a full-time permanent basis and in return, will receive a competitive salary of £23,500 per annum.

Purpose of the Facilities Assistant role:

• Being responsible for the visual presentation of the premises
• Assisting the Facilities Team with keeping the building and machinery maintained effectively
• Being responsible for the day-to-day compliance with health and safety related to this role
• In the absence of the manager, co-ordinate casual staff and volunteers

Benefits include:

• Auto enrolment Pension
• Life Cover
• 26 days holiday per year plus bank holidays
• Season ticket/bicycle loan

Responsibilities of our Facilities Assistant will include:

• With the team, deliver the daily, weekly, monthly facilities duties, including cleaning, and to make sure that St Luke’s is well presented for visitors
• Supporting the Facilities Co-ordinator with overseeing the cleaning contracts and make sure that the contractors fulfil their obligations
• Helping to source and oversee facilities contractors to provide general maintenance and make repairs when this cannot be undertaken by you and/or your team
• Supporting the Facilities Team, to ensure that St Luke’s is compliant with all fire regulations, and in particular, carry out regular fire risk assessments
• Ensuring that St Luke’s complies with health and safety requirements, general health and safety for all users and staff in the Centre
• Assist with maintaining St Luke’s garden areas and Edible Yard
• Ensuring all cleaning tasks are completed in a timely and effective manner
• Complying with the Charity’s policies – including Diversity and Equal Opportunities, Fire, Health, and Safety, Safeguarding Children and Vulnerable Adults

What we are looking for in our ideal Facilities Assistant:

Essential

• A background in or experience of overseeing or working in a Facilities Team or an operational environment
• Understanding of overseeing building maintenance contractors
• An understanding of and willingness to learn on the job, of doing and overseeing minor repairs and maintenance, and controlling heating, ventilation, and other mechanical systems
• An understanding of building related health and safety and willingness to learn and do training in this area
• Experience of providing excellent customer service
• Good written and verbal communication skills, and the ability to communicate confidently and effectively
• A hands-on individual and flexible with regard to tasks including cleaning, light maintenance, and room presentation
• IT literate
• Able to work independently and demonstrate initiatives in improving facilities’ systems
• Prioritisation and planning skills
• A flexible approach to working days and hours when necessary

Desirable

• Experience of managing staff and/or volunteers
• An understanding of developing and overseeing planned preventative management systems
• Understanding of mechanical and electrical systems
• Some training in managing a building
• Understanding of IT environment
• A full UK or EU driving licence (to include being allowed to drive a minibus)

If you feel you have the skills and experience to join us as our Facilities Assistant, then please click apply today! We’d love to hear from you.

Position Overview:

The Assistant General Counsel position is an exciting and unique opportunity for an experienced, collaborative and mission-driven attorney to join a small and dynamic in-house legal team. The Assistant General Counsel will report to the General Counsel and will be a collaborative thought partner supporting Room to Read’s complex, worldwide organization. This is a generalist role that requires the ability to quickly learn new areas of law, creatively problem solve, and efficiently meet the compliance needs of a complex organization with the limited resources of a growing non-profit.

The Assistant General Counsel will have primary responsibility for corporate governance of Room to Read’s 25 entities in 19 countries and one or more of the following: Room to Read’s publishing initiative, global data privacy, worldwide labor and employment, charitable fundraising, contract and records management, child safeguarding, and ethics and compliance.

Headquartered in San Francisco, Room to Read has offices in Europe and Asia. We will consider qualified candidates from around the world, particularly in those areas where we have offices. Permanently remote candidates will also be considered. Candidates without a U.S. State Bar license must demonstrate prior experience working with global companies or non-profits. 

Duties & Responsibilities:

• Generalist legal support

• Support corporate governance of Room to Read’s parent, branch and legally separate entities

• Oversee regulatory compliance calendar, ensuring timely filing of materials need to maintain fundraising registrations, business registrations and licenses, and other regulatory requirements

• Research and advise worldwide stakeholders on legal matters impacting the organization. Areas of law may include employment, cybersecurity, FCPA, records management, charitable fundraising, public health emergencies, international operations, intellectual property, tax, global policies, GDPR and global data privacy, child safeguarding and others 

• Develop implementation plans and materials and provide training on legal and compliance matters

• Develop ethics and compliance programs for worldwide offices. Review and update formal policies, conduct compliance training and recommend and provide trainings to foster a culture that upholds the organization’s high ethical standards and fulfills regulatory and contractual requirements

• Draft, review and advise worldwide teams on a wide variety of contracts, including programmatic agreements, government MoUs, vendor and service agreements, office leases, donor and grant agreements, cause marketing agreements, author and illustrator agreements, employment and independent contractor agreements and publishing agreements 

• Work collaboratively with People Operations team to ensure compliance with local labor law in our global offices. Proactively advise on legal requirements and best practices

• Develop and maintain worldwide network of pro bono counsel

• Support organization’s new and existing programmatic initiatives including the literacy program, Girls’ Education Program, and publishing initiative

• Advise worldwide development team on fundraising rules and regulations, including UK Charitable Act, cause marketing, India FCRA and others

• Support General Counsel in protection of Room to Read’s intellectual property through investigation and response with support from outside counsel

• Support General Counsel in development of and ensure compliance with guidelines for copyright protection for Room to Read’s programmatic materials, images, local language books, and online book resource Literacycloud

• Assist with various special projects and other ad-hoc duties, as needed.

Qualifications:

Required:

• J.D./LLB/Post Graduation in Law/or the equivalent from an accredited institution

• 7-10 years in-house, firm or government legal experience is required

• The successful candidate will have 3-5 years’ experience one or more of the following areas:

  • Book publishing

  • Open-source publishing

  • Data privacy

  • Labor & employment

  • Charitable fundraising

  • International non-profit

• Membership in good standing with one or more state or federal bar; non-US bar memberships will be considered

• Prior success working closely and building relationships with diverse groups of people

• Ability and desire to travel internationally

• Prior experience in a fast-paced, growth-oriented global or regional organization

• Ability to think strategically and possess excellent business judgment

• Excellent verbal and written communication skills in English

• Ability to juggle multiple priorities simultaneously and take initiative

Preferred:

• 3 or more years in-house or non-profit legal department experience

• Experience working in Corporate Governance in a complex organizational structure

• NGO experience

• Expertise in reviewing of a variety of agreements, including software licenses, partner agreements, donor agreements, vendor and service agreements, etc.

• Prior success in working in compliance with donor requirements, including USAID, UN agency, World Bank, private foundations and other related institutional donors

• Non-profit and tax experience

• Ethics and Compliance experience

• Experience working with outside counsel – coordinating pro bono support

• Experience working in copyright and intellectual property

Compensation:

Room to Read offers competitive pay with excellent benefits. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries by focusing on literacy and gender equality in education.

Location(s)

Global Office - Remote - United States

Global Office - United Kingdom - London

Global Office - United Kingdom - Remote

India - Delhi

To be successful at Room to Read, you will also: 

• Have passion for our mission and a strong desire to impact a dynamic nonprofit organization 
• Be a proactive and innovative thinker who achieves results and creates positive change
• Have a very high level of personal and professional integrity and trustworthiness  
• Embrace diversity and a commitment to collaboration 
• Thrive in a fast-paced and fun environment 

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled