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Page 3 of 18
London, Greater London (Hybrid)
In the range of £300-£350 per day
Part-time (3-4 days per week)
Contract (6 months)
Job description

The jobholder will provide high quality Project Management and Operational support to the leadership team and Board of Trustees. The role combines organisation, communication, meeting & stakeholder coordination, and digital/social media support to keep projects on time, on budget, and up to agreed quality standards.

The BARBARA Alliance is a public-private initiative engaged by HM Government agencies to develop and implement a delivery plan, through engagement of a broad range of stakeholders, for the Dame Barbara Windsor Dementia Goals Programme.

JOB TITLE

Project Manager & Operations Officer, The BARBARA Alliance (3-4 days/week, Hybrid (1 day per week in person)

REPORTS TO

Head of Operations 

LOCATION

Hybrid, with 1-2 days per week in-person attendance in Central London office.

CONTRACT

Fixed term initially for 6 months, 3-4 days per week, hybrid (1 day per week in person) with potential for permanent appointment. subject to funding. 

KEY RESPONSIBILITIES / MAIN DUTIES

Project Management, Planning & Governance

  • Provide Project Management support for internal projects by maintaining documentation, tasks list and work progress trackers.
  • Use project management tools to input, update, and archive project information.
  • Help maintain risk and issue registers on behalf of the leadership team, highlighting and escalating issues where required.
  • Ensure quality, compliance, and record-keeping requirements are met by in the preparation of documentation and reports.

Meetings, Events & Board Support

  • Assist executive team with preparation for all Board meetings and Board Sub-Committees including management of Minutes and Action logs and Risk Register.
  • Assist with the planning and delivery of internal events, workshops, and leadership sessions, by coordinating schedules, preparing agendas, managing logistics, and issuing invites.
  • Capture meeting notes, actions, and decisions accurately, and provide clear follow-up information for leadership and project teams.

Communication & Reporting

  • Support the preparation of reports, updates, and briefing papers by collating inputs, drafting content, and formatting to a high standard for leadership review.
  • Assist with creating presentations, and analyses using Microsoft Office tools, ensuring leadership has professional and well-prepared materials.
  • Help coordinate the flow of communication across project teams and stakeholders, ensuring updates are shared in a timely and consistent manner.
  • Coordinate with the team to provide social media / digital communication support as needed: draft posts, maintain content calendar, monitor engagement.

QUALIFICATIONS, SKILLS & EXPERIENCE

Essential

  • Familiarity with project management tools and methodologies such as Agile, Waterfall, Kanban, PRINCE2, or equivalents; practical experience using PM software (e.g. Asana, Monday, Trello, MS Project) or similar cloud based platforms.
  • Relevant background in a project support, coordination, or assistant role where you have managed project workflows, tracked tasks and deliverables, ensured process compliance, maintained risk RAID logs and prepared accurate documentation and records.
  • Strong time management and organisational skills with the ability to prioritise tasks, multitask effectively, and manage deadlines in a dynamic, small team environment.
  • Project finance and analytical capabilities, including experience with budgeting, managing project costs, preparing financial reports, and using data analysis to monitor project performance and identify risks.
  • Excellent written and verbal communication skills with a track record of producing clear, accurate reports, meeting agendas, presentations, and supporting senior stakeholders.
  • Comfortable with end-to-end meeting and event organisation, including scheduling, logistics, attendee management, meeting notes and minutes preparation (including using AI meeting notes tools), documentation, and actions follow-up.
  • Ability to work both independently and collaboratively, adapting flexibly to changing priorities in a small team setting, with a proactive, self-confident approach and sound judgment.
  • Solid proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and cloud based collaboration tools (e.g. Teams, Zoom, Asana).
  • A genuine commitment to working within a charitable organisation, supporting the leadership team in making a real impact on dementia treatment and care.

Desirable:

  • Experience working in the life-sciences industry or a not-for-profit organisation.
  • Experience supporting social media and digital communications (e.g. drafting posts, monitoring engagement, content scheduling).
  • Background in event coordination, workshops, or stakeholder engagement activities.
  • Awareness of project management methodologies or formal training/certification. 
  • Experience liaising with external partners or stakeholders.

Personal Attributes:

  • Proactively anticipates needs and can identify potential issues before they escalate, proposing solutions independently and reducing the need for escalation.
  • Reliable and trustworthy, able to consistently deliver on commitments with strong sense of ownership and accountability. 
  • Meticulous attention to detail, ensures accuracy in work, particularly with documentation and communication, catching errors before external publication.
  • Strong interpersonal skills, comfortable with engaging individuals and teams across all organisational levels (leadership, staff, trustees, external partners) with empathy and clarity. Adapts communication style and builds positive working relationships.
  • Initiative and resourcefulness, showing willingness to go beyond responsibilities, identify gaps, and take practical action to resolve challenges collaboratively.

WORK PATTERN

  • Flexible, between 3-4 days per week.
  • Hybrid working, with one to two in-person days per week in Central London.
  • Some flexibility may be required for meeting times / deadlines.

HOW TO APPLY

Please submit your CV and a short cover letter, explaining what excites you about this role and why you consider it suitable for you. 

CLOSING DATE

The closing date for receiving applications is 6pm on Wednesday, 19th August 2026.

INTERVIEWS

Interviews will be held in two stages, the first one online and the second in person, from the week commencing 24th August 2026.

Organisation
The BARBARA Alliance View profile Organisation type Non Charity Employer
Posted on: 30 July 2026
Closing date: 19 August 2026 at 18:00
Tags: Project Management, Operations, Dementia, Health / Medical, Partnerships, Programme Management, Events / Activities

The client requests no contact from agencies or media sales.