Charity Administrator Jobs in London, Greater London

Switchback is at an exciting point in our journey of recognising the power of data to make real systemic impact. Moving beyond just being transparent about our output, and further into telling better stories of how our organisation makes real lasting change! We have started to truly evidence our contribution to criminal justice reform and are looking to work alongside people as committed to making a difference as we are.

We are seeking someone with an interest in charity fundraising who would like to work in a small team that punches above its weight, helping Switchback to grow its impact even further. You’ll be highly organised and numerate and be comfortable writing and coordinating complex information. You will have strong attention to detail, drive, and enthusiasm to deliver targets as part of a very effective team.

You will enjoy writing compelling stories and bringing to life a rich set of data. The successful candidate will support Switchback to nurture long-term relationships with our funders, providing them with high quality updates so that they always feel closely connected to our work and can easily see the impact of their support. We are looking for someone to improve the fundraising team’s data literacy so that we can better demonstrate the impact of Switchback’s work.

Above all, you’ll be passionate about Switchback’s purpose and values, and keen to join an organisation that wants to help young men make real, lasting change through front-line work and big ambitions to transform the system.

VERTIC is looking to appoint a Head of Finance. The role involves managing the full range of the organisation’s finances and administrative functions. This includes budgeting and forecasting at the project, programme and central level as well as running the day-to-day financial and other organisational operations. The role will also involve maintaining and developing robust and user-friendly, financial and operational systems to underpin our work.  This is a great opportunity to work with an established and growing NGO with activities reaching around the world and to help maintain and strengthen its finance, administrative and operational functions. 

The role requires having significant experience in charity and not for profit financial management, as well as in overseeing the life-cycle of grants and other contracts from governments, organisations and charitable foundations internationally. You should have substantial experience in accounting and resource management software, audit processes and HR matters. We are looking for someone with excellent communication skills who can work with and present to colleagues across the organisation and understand the needs of their programmes and projects. The organisation is dynamic and has been growing in terms of the size and number of grants it has internationally. The organisation is relatively small in terms of staff numbers. The successful candidate should therefore be prepared to be adaptable and flexible and be able to move from strategic activities to sleeves up work with ease.

About us:

VERTIC (the Verification Research, Training and Information Centre) is an independent, non-profit making charitable organisation. Established in 1986, VERTIC supports the development, implementation and verification of international agreements to improve international peace, security, environment and development. Our activities cover international treaties and mechanisms preventing nuclear, biological and chemical weapons, measures promoting stabilisation between conventional forces, challenges and opportunities from new technologies, International Health Regulations and sustainable development. To support progress in these areas, VERTIC provides innovative research, capacity-building, and engagement with governmental, regulatory, diplomatic, scientific and non-governmental communities around the world. Our outputs include technical advice and planning materials, publications, presentations, information tools, databases, as well as events, workshops, training and exercises. We run projects solely and in partnerships with other organisations.

We carry out our activities across Africa, Asia, Europe and North and South America, and the Pacific. Our staff is comprised of international legal experts, scientists and policy analysts from a range of nationalities and disciplines. VERTIC has an office in London and staff and consultants based in other countries. The organisation’s funding comes from governments, regional and international organisations such as the EU and United Nations and charitable foundations. Our role ranges from lead implementer coordinating other partners, to sub-contractor. VERTIC is governed by a Board of Trustees and regulated by the Charity Commission for England and Wales. 

Functions and responsibilities

Organisation level

· Prepare annual, quarterly and monthly budgets and projections at the organisational and programme level along with management accounts and cash flow reports.

· Analyse forward cash and fundraising projections and needs.

· Brief and work with Executive Director on financial, HR and administrative matters including financial needs, staffing, projections, scenarios and planning, and risk monitoring.

· Prepare and present financial reports to Board of Trustees meetings.

· Ensure the Charity meets its statutory obligations to HMRC and Charity Commission and other relevant bodies as necessary, as well as insurance obligations.

· Keep the organisation compliant and up to date on law and best practices related to charity finance, governance, risk monitoring, HR and operations in UK and internationally.

· Prepare and submit annual statutory financial statements, prepare and facilitate the audit process.

· Help maintain, update and communicate VERTIC financial policies, procedures and controls.

· Maintain, develop and, where necessary, overhaul the organisation’s financial, HR and operational IT and physical infrastructure and records to ensure they are standardized and consistent, user-friendly, up to date, appropriately accessible and resilient.

· Ensure financial and related systems facilitate organisational stability, hand-over, and efficient knowledge-transfer including for financial management processes, software tools and records.

· Review and implement methodologies for calculating organisational financial needs and internal allocation approaches for full cost recovery, day charge out rates, overheads and reserves.

· Monitor restricted and unrestricted fund allocation

· Manage day-to-day finances, scheduling, tracking and fulfilling invoices and payments to suppliers, service providers in the UK and abroad.

· Manage bookkeeping activities, including transaction recording in the organisation’s books and reconciliation.  

· Manage bank and financial service provider accounts in various currencies, oversee fund transfers, process credit cards and charge card accounts.

· Address foreign exchange rates currency implications for the organisation. 

· For UK and international/non-UK staff: monitor staff time and leave records; ensure payroll and related employment payments are fulfilled and records kept; manage HR matters related to employment contracts, visas, salaries, time, leave, social security, pensions, benefits and expenses; assist with onboarding, offboarding, handovers.

· Support organisational level cyber security practices related to finance and operations.

· Review project contracts from funders, address due diligence and compliance matters, and keep VERTIC’s template contracts for consultants and organisations in line with best practice.

· Ensure new grants are recorded across VERTIC’s system including identifying funder rules and internal responsibilities.

· Oversee office management

Programme and project level

· Support Programme Directors with financial monitoring and planning for time allocation needs across staff and consultants, project delivery capacity, billing, fundraising, and expenditure - over monthly, quarterly and annual timelines.

· Oversee financial management of grants and other types of contract from governments from multiple regions, international organisations and charitable foundations.

· Schedule, prepare, submit and track financial reports to funders and invoices to funders, including submitting invoices on government finance systems.

· Monitor payment of invoices.

· Prepare for and host project-level audits.

· Support staff with project and activity level finances and expenditure monitoring.

· Support Programmes in fundraising by assisting with project budgets (covering staffing, travel to meetings, workshop costs, research tools, sub-contractors in the UK and overseas).

· Ensure adherence to government and charitable foundation funder rules and requirements on finance-related matters (procurement, due diligence, exchange rate methodologies, transactions, anti-bribery, anti-corruption, sanctions, management quality assurance, ethics)

· Assist with the preparation and review of contracts for sub-contractors and consultants

· Oversee/support staff with travel, event and other expenditure.

Requirements

· Significant level of experience in finance, operations and administration including in a senior/leadership role with responsibility for a department or small to medium organisation.  

· Understanding of charity accounting requirements.

· Experience in managing charity / not for profit finances including management accounts, budgets, monitoring and planning, day-to-day operations on banking, income and payments.

· Experience in using common accounting and management software, including QuickBooks, knowledge of ERPs is desirable.

· Familiarity with HR and project management software and service provider web portals.

· Experience in contract management from government and charitable foundation funders in the UK and overseas.

· Experience with financial requirements in fundraising from governments and foundations.

· Experience in HR in the UK and internationally.

· Experience with organisational practices such as strong cyber security and compliance.

· Excellent communication skills, including to non-finance staff and partners.

· Strong organisational and prioritisation skills, proactiveness, ability to work to tight deadlines.

· Ability to oversee and strengthen overall financial system as needed.

· Comfortable in hybrid and remote working environments.

· Familiarity with working with stakeholders from a variety of different cultures and regions.

· Ability to travel on occasion.

· Education and qualifications: at least a Bachelors level degree; Accountancy Qualification (e.g. ACA, ACCA or CIMA)

The organisation currently operates a hybrid working policy for staff based in and around London. At present, this role requires attendance in person on a number of days to be agreed and requires availability during office hours.  These factors can be further determined based on whether the agreement is for a full or part time position. You must have the right to work in the UK to apply for this post.

In return, we offer:

● A competitive salary commensurate with the candidate's qualifications and experience.

● 25 days annual leave allowance.

● Flexible working practices (including working from home).

● Relocation support.

● Pension scheme.

● Life insurance.

● Opportunities for education and training support.

Note: This Job Description reflects the current situation. It does not preclude change or development that might be required in the future.

VERTIC is an equal opportunities employer. We are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

• Salary: £34,250 – 37,500 gross per annum at 1.0 FTE

• Working pattern: 1.0 FTE  (37.5 hrs per week), or 0.9 or 0.8 FTE. Flexible working requests will be considered.

• Contract: Permanent with a 6 months probationary period

• Team: Operations Team

• Location: This role can be office-based or hybrid, with at least two days each week in the office. The ability to attend some ad hoc events and meetings around London is required too. 

• Reporting to: Head of Operations & People

Safe Passage International (SPI) is recruiting an International Operations Manager to support continuing and sustainable growth in our ground-breaking work to ensure that safe routes to sanctuary exist for all people seeking asylum and that their right to protection is upheld.

You will join a dynamic Operations Team that works hard to ensure seamless operations that empower field and front-line staff to achieve the highest impact possible for the people we work with. The team’s responsibilities include people management, compliance, governance, participation, safeguarding, systems, MEAL, wellbeing, diversity, representation, and inclusion. We work across all SPI entities in the UK, Greece, and France, as well as projects operating in other locations, including Poland.

At present, the team comprises a Head of Operations & People, International Safeguarding & Protection Manager, International Operations & MEAL Manager, Youth Campaigns and Participation Manager, International Operations Coordinator and Operations Assistant.

The International Operations Manager will have a primary focus on day-to-day operations and human resources management. We are looking for a values-led operations professional, who is innovative and flexible in their approach to ensure the internal infrastructure of the organisation is equitable and tailored to the people we work with.

This is an exciting time to join a growing team as we respond to significant growth in SPI’s work across all international locations.

We value equity and diversity in our organisation and are striving to build a workforce reflective of the communities we work with. We encourage applications from people of all ethnicities, working ages, genders, sex, sexual orientations, faiths (or non), marital status (or non), and pregnancy status. We also have full flexible working policies to support people with disabilities and caring responsibilities. People with refugee or asylum-seeking backgrounds are experts by experience and are particularly encouraged to apply.

As a refugee charity, we offer a guaranteed interview for people with direct lived experience of seeking asylum who meet most of the essential criteria outlined in the Person Specification. If you have first-hand experience of applying for asylum in any country, please let us know in your application. We respect that people’s identity is not defined by their past experiences and do not expect candidates to describe their lived experience during the interview process unless they wish to.

If you are excited by this role and working at Safe Passage but do not have all the experience you think is needed, we would encourage you to apply anyway and reach out for an informal chat beforehand to discuss why you would like to apply for the role and what skills or experiences you think are relevant.

If you would like to arrange this, please visit our our website for more information on contact details. 

How do I apply?

Please read the full Job Description & Person Specification and our ‘How to Apply Guide’ below.

The ‘How to Apply Guide’ asks candidates to submit a CV and Cover Letter answering four specific questions linked to the Person Specification. Applications can be submitted via email in written form or as digital audio or video files.

Closing date: Sunday 23rd June 2024 at 11.59 pm.

Marie Curie is the UK's leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, the only provider across all 4 nations, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our leading research pushes the boundaries of what we know about good end-of-life, and our campaigns fight for a world where everyone gets to have the best possible quality of life while living with an illness they're likely to die from.

The People Operations Team is a high-performing and professional team that supports and delivers transactional services across the organisation. Our goal is to provide excellent customer service to all employees and volunteers at Marie Curie - ensuring this is done with efficiency, effectiveness and with people at the heart of what we do.

The team are split across the UK and our People Operations Coordinators aim to provide personalised support to the respective regions through the resolution of queries and processing of the following:

• Onboarding of New Starters and Offboarding of Leavers.
• Changes for existing employees (working houses, secondments, promotions etc).
• Issuing of employee contracts and variation letters.
• Processing regulatory and compliance-related paperwork (e.g. Right to Work, background checks etc)
• Maintaining data accuracy and integrity across our HR information systems.
• Continual improvement and development of people processes.

Your role …

Salary: c£24,500 per annum depending on experience (+ £3,500 London Weighting if applicable)

Hours/Contract: Permanent - 35 hours per week

Based: Home Based - For those within commutable distance to London, you will have the option of working flexibly between home and in our modern open plan HQ in Embassy Gardens

As our People Operations Coordinator you will provide an efficient, accurate, professional, and comprehensive service and support across our place-based regions. Having full ownership of the employee lifecycle across all our directorates, Business Services, Caring Services, Volunteering and Medical.

The role will undertake transactional activities for our full journey relating to our joiners, movers, and leavers to ensure our systems are accurate and updated within deadlines, executing comprehensive and effective processes to ensure an impactful employee experience.

This is an ideal career opportunity for individuals with experience in handling high-volume administrative activities, preferably in a large/complex/multi-site organisation. We're open to various industry experiences though a passion for Marie Cure's mission and purpose and an understanding of how the role of HR supports the wider strategic objectives of the Charity is key. We can support the obtainment of HR qualifications for anyone currently studying for or willing to work toward an HR qualification.

Additional Criteria for Success:

• Good level of IT literacy in Microsoft package apps.
• Demonstrable ability to answer first-line queries, owning problems to resolution and prioritising escalations appropriately.
• Excellent communication skills. Proven track record in providing first-class customer service to a diverse set of customers and stakeholders.
• Able to work to set SLAs and deadlines, prioritising, and structuring work accordingly.
• Continuous improvement mindset. Paying close attention to detail, accuracy, and completeness. Provides root cause analysis, learning from mistakes and can report on and implement solutions/interventions.
• Highly motivated and collaborative in your approach to working with others.

Application & Interview Process

• As part of your online application you will be asked for a CV and covering letter. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.
• Close date for applications: Sun 23^rd June
• Interviews/assessment: w/c 1^st July

Please see the job description for details.

Benefits you'll LOVE:

• Flexible working (this role offers home working). We're happy to discuss flexible working at interview stage.
• 25 days annual leave (exclusive of Bank Holidays)
• Marie Curie Group Personal Pension Scheme (we will match your contribution up to 7.5%)
• Loan schemes for bikes; computers and season tickets
• Continuous professional development opportunities.
• Industry-leading training programmes
• Wellbeing and Employee Assistance Programmes
• Enhanced bereavement, family friendly and sickness benefits
• Access to Blue Light Card membership
• Subsidised Eye Care

Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.

We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.

We're happy to accommodate any requests for reasonable adjustments. Please email any requests to

Through our three charities, we work in partnership with the Guy’s and St Thomas’ NHS Foundation Trust to deliver world class care. 

Crucial to this is the energy and focus we bring to ensuring charitable donations are utilised as effectively as possible through the Guy’s Cancer Charity, the Evelina London Children’s Charity and the Guy’s and St Thomas’ Charity. You will work in our Trust Engagement team, which is responsible for developing projects with colleagues at the Trust, making grants to deliver those projects and managing those grants on an ongoing basis. We also manage many donations for specific Trust services, which are held in our special purpose funds and disbursed through partnerships with Trust staff.

 You will play a central role in ensuring the positive impact of our grant making and special purpose funds for patients and staff at the Trust and will work closely with our Funding Managers to support our funding processes and the design and delivery of projects across our three charities.
 

 You will also work closely with colleagues in our Fundraising, Evidence and Impact, Finance and Operations and Communications teams as well as colleagues across the Guy’s and St Thomas’ NHS Foundation Trust.
 

 This role has huge potential for an ambitious, energetic and self-starting professional to have a significant impact on the lives of patients and staff across the Trust’s hospitals and community sites. 
 

 You do not need established expertise in health; but the ability to learn and establish credibility quickly is important. 
 

 We are committed to promoting diversity, equity and inclusion at all stages of our funding and this will be a crucial element of your role.
 

Key Responsibilities

• Develop and manage a portfolio of grants, advising and guiding applicants and grant holders, with appropriate support from Funding Managers where needed.
• Manage questions and issues on grant or fund expenditure as escalated by the Funding Operations team, or delegated by the Funding Manager.
• Manage initial enquiries from Trust staff, responding to potential applicants and progressing ideas as agreed.
• Support the Business Manager to co-ordinate Committee meetings for all three Charities, including liaison with applicants and progressing meeting actions.
• Build strong relationships with the Fundraising and Communications teams, supporting robust information flow between the teams.
• Build strong relationships with grant holders, Special Purpose Fund holders and other Trust contacts, helping to raise the profile of our three Charities and spot opportunities to develop and fund work.
• Become familiar with the Charities’ Special Purpose Funds (SPFs), supporting annual requests for spending plans, coordinating approvals, and responding to queries from fundholders.
• Develop and manage a process to monitor fundraising income into SPFs and allocation of restricted donations.
• Work with the Trust Engagement Business Manager to design reporting that enables robust pipeline and grant management, and supports monitoring and evaluation.
• Support improvement projects as needed, such as improvements to funding schemes, funding operations or business systems.

Other tasks relating to the grants and special purpose fund process as delegated 

Skills, Knowledge and Expertise

• Experience in a customer-facing role, ideally in a funding or fundraising environment or similar
• Managing relationships with stakeholders, and particularly helping them to navigate complexity
• Using a database to manage information and projects
• Experience of working with budgets and other forms of financial information
• Using reports to gain insight, assess progress and inform plans
• Analysing narrative and/or financial information to make decisions
• An interest in health, philanthropy, and diversity, equity and inclusion
• Good knowledge of Microsoft Office packages
• Able to manage and analyse financial information
• Able to build strong relationships with stakeholders and customers, to help them achieve their objectives
• Able to grasp complex situations quickly and navigate complicated structures
• Excellent written and verbal communication skills, and demonstrable listening ability
• Empathy and patience
• Problem-solver, able to use initiative and find pragmatic solutions
• Comfortable managing and prioritising a varied workload and multiple stakeholders

Keen to learn and develop new skills 

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance 
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities. 
• Agile working, flexible hours, and supportive IT kit. 
• Shower facilities and bike lock area. 
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

About Guy's & St Thomas' Foundation

At Guy’s and St Thomas’ Foundation, our mission is clear – to build the foundations of a healthier society.
 

As part of our team, including Impact on Urban Health and three NHS charity brands, you will work alongside talented people from a mix of personal and professional backgrounds. We are a Living Wage employer and support flexible working, part-time roles and job shares. Though our ambitions are serious, this is a friendly place to work with lots of opportunities to meet and socialise with colleagues. We believe there is immense power in diversity and aim to recruit and nurture talent who think and act differently

• Contract: Full time
• Starting salary: £42,979 (Band C1)
• Location: ActionAid, 33-39 Bowling Green Lane, London, EC1R 0BJ (hybrid)

Background

The Gender & Development Network (GADN) brings together expert NGOs, consultants, academics and individuals committed to working on gender equality, development and women’s rights issues. Our vision is of a world where social justice and gender equality prevail and where all women and girls are able to realise their rights free from discrimination. Our goal is to ensure that international development policy and practice promote gender equality and women's and girls’ rights. Our role is to support our members by sharing information and expertise, to undertake and disseminate research, and to provide expert advice and comment on government policies and projects.

Overall role of the Network Coordinator

The Network Coordinator is part of a small team comprising of the Director, Head of Policy, Network Coordinator, Communications and Policy Assistant and volunteers.

The Network Coordinator role lies at the heart of the network ensuring it functions efficiently while leading our activities to support our members in their work on gender equality and women’s rights.  They work alongside women’s rights advocates and practitioners across a range of issues within the international development sector, while ensuring that the organisation runs smoothly.

Specifically, the role is to:

• Manage the network’s finances and funding processes
• Manage the administration of the Secretariat
• Coordinate support to the network’s members
• Coordinate support for the different branches of the network

Specific Tasks

1. Manage the network’s finances and funding processes

• Manage the finances and accounts including invoices, receipts, payments, book-keeping and quarterly budget updates and liaising with GADN’s accountants and payroll providers
• Complete all required financial reports and file tax returns
• Manage annual membership subscriptions
• Work with the Director in identifying and securing core grant funding
• Manage the administration of grant funding including invoices, activity monitoring, donor reports and relations with any sub-grantees

2. Manage the administration of the Secretariat

• Produce GADN’s Annual Review
• Respond to external enquiries in the ‘Coordinator’ and ‘Recruitment’ inboxes
• Manage GADN volunteers
• Keep all HR and other files and records in order
• Maintain internal communications systems (email, calendars, document sharing, team meetings) 
• Manage the monitoring and evaluation processes of the network
• Ensure all legal reporting requirements are met

3. Coordinate support to the network’s members

• Act as a friendly, supportive and approachable face of the network
• Provide support to the network’s Working Groups, liaising closely with their Chairs
• Organise four Members’ Meetings per year, working with others in the team
• Organise other events and support for network members working with others in the team
• Induct new members
• Respond to requests for information from members

4. Coordinate support for the different branches of the network

• Service the Board of Trustees including arranging meetings, preparing papers and taking minutes
• Organise and minute meetings of the Network’s Advisory Group and Chairs of Working Groups
• Ensure communications and updates are shared between different branches of the network including reporting to the Board on Working Group activities
• Administer annual planning processes and support the development of the network’s next three-year strategy

5. Other

• Undertake any other reasonable task as needed

Management

The post is line managed by the Director. The Network Coordinator will also work closely with the Head of Policy, Communications and Policy Assistant, Co-Chairs of the Board, Treasurer, Working Group Chairs and members of the Advisory Group.

PERSON SPECIFICATION

Skills and Experience

Essential 

• Demonstrable financial numeracy and experience of organisational financial systems including accounts, budgets, spreadsheets and banking
• At least two years worth of administrative experience
• IT literacy - ideally including Microsoft Word, Excel, G Suite, and Squarespace
• Ability to write clearly
• Proven ability to organise and plan effectively, prioritise workloads and work on own initiative with limited support
• Demonstrated commitment to, and enthusiasm for, promoting women’s rights and gender equality
• Excellent interpersonal and communication skills

Also desirable

• Understanding of gender and development issues, including racial justice
• Experience of organising meetings and events
• Experience of working with a network
• Experience of working with a Board of Trustees
• Experience of minute taking
• Experience of working in an NGO

To be considered for this role, you must be able to provide proof of eligibility to work in the UK.

How to apply

To apply for this role, please download and complete the application form and return it to us by 9 am on Monday, 24 June 2024.  

Interview process

There will be two rounds of virtual interviews. The first will be held on Friday, 5 July 2024 and the second on Friday, 12 July 2024. Please note that for candidates shortlisted for the first round of interviews, there will be a one-hour virtual test on Tuesday, 2 July 2024. If you are not able to make any of these dates, please let us know in your cover email.

GADN is seeking people from diverse backgrounds and life experiences to join our team. As we continue working to decolonise our practice and build an anti-racist organisation, we actively welcome applications from Black women and Women of Colour who we recognise are under-represented in the UK international development sector. If you share our core commitments we would love to hear from you!

Job description – Team and Office Assistant
Job title: Team and Office Assistant
Reports to: Senior Manager
Salary:  £21,000 to £24,000 depending on experience
Location: High Holborn, London
The term: Permanent
Hours: Full time

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated individual to join us as Team and Office Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work.

The role will require someone who preferably has some experience of providing support to a busy team (preferably within the charity/not-for-profit sector), who is flexible, has excellent time management skills and is able work on own initiative. The successful candidate will be working across various RSTMH activities, including membership, journals, events, Early Career Grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook.

The Role:

• To develop and maintain effective working relationships across RSTMH.
• To ensure that all general, email, telephone and written enquiries are dealt with efficiently and promptly.
• To support with the management of the RSTMH office and offices processes
• To undertake electronic and paper filing and maintaining filing systems appropriately
• To support with team planning, scheduling and social events and activities 
• To assist with the management and promotion of the RSTMH meeting room.
• To support with financial administration
• To support the planning of RSTMH events, including handling delegate registration enquiries via telephone and email, collating event packs and materials, and conducting desk research on the cost and availability of venues and caterers.
• To attend RSTMH events, assisting with Zoom support on online events, and assisting as necessary at in person events.
• To assist with the administration associated with the RSTMH Early Career Grants programme, which includes analysing key data and helping produce reports for the team, our Committees and donors.
• Taking a role in the processes to select grant awardees including helping perform due diligence on the potential awardees
• To support the Communications Manager in scheduling and sourcing content for social media
• To support on the website by uploading and editing content through the CMS
• To help create and send the fortnightly member newsletter and the monthly non-member newsletter
• To support the Communications Manager in creating content to be shared across RSTMH communications channels
• To assist with communications planning
• To be responsible for the general administration and upkeep of RSTMH’s online opportunities platform, grow
• To support with strategies to increase members of RSTMH,
• To assist with enquiries from current and prospective members in a professional, timely manner, to agreed service targets.
• To support ensuring membership data is up to date using Civi CRM
• To prepare social media copy to promote newly accepted articles in the RSTMH journals
• To assist with enquiries from authors, reviewers and editorial board members in a professional, timely manner, to agreed service targets.
• To support the Managing Editor in ensuring manuscripts submitted to the journals are processed in a timely manner.
• To ensure that all assigned tasks are completed to a high standard.
• To participate in team meetings, planning and initiatives
• To undertake any other reasonable tasks as could be expected of a Team and Office Assistant

Essential Technical Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and a strong understanding of delivering great customer service
• Good analytical skills with the ability to identify key points from complex material or information
• Experience of being responsible for initiating, planning, and developing own areas of work
• High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
• Exceptional use of written and spoken English
• Experience providing administration support, preferably in an office environment.

Personal Skills:

• Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
• Ability to be calm under pressure and help build a collaborative team culture
• Flexibility and willingness to work under own initiative
• Discretion when dealing with confidential information
• Willingness to undertake other responsibilities and an eagerness to learn
• A demonstrated commitment to and interest in the aims and objectives of RSTMH

Desirable Skills:

• Filing experience
• Experience of working with databases
• Professional, polite, and confident telephone manner
• Experience of working in events

Please submit your application form by the 5th of July 4pm BST. We encourage you to apply as early as possible as we will be reviewing and interviewing candidates as they submit, and so may close recruitment before the deadline.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

No agencies please.

We are delighted to be working with a leading disability charity to find an experienced customer service professional to lead a high-performing Sales & Reservations function. The charity provides essential short breaks for disabled people and their carers that boost wellbeing and rejuvenate relationships and this role is vital part of their mission. You will focus on achieving revenue and occupancy targets, while also providing robust reporting, complaints handling and liaising with internal stakeholders to coordinate guest arrivals. 

This is a great opportunity for an expert in customer service delivery to lead on the optimisation of their in-house bookings function, including guest experience, systems efficiency, current processes and implementing strategic initiatives to increase occupancy. You will be working as part of the External Affairs division and will regularly represent the Sales function at wider Executive level meetings.

To be a successful Sales and Reservations Manager, you will need:

• Previous experience of leadership and line management in a customer-focused team, ideally in a hospitality or care environment
• Commercial awareness and experience in reporting/analysis and operating and optimising a CRM system and online bookings
• Team management experience, building high performing teams

Salary: £37,485
Contract: Permanent
Location: London/Hybrid
Deadline: 31^st May
Interviews: 6/7^th June

If you would like to have an informal discussion, please call Chloe on 02030 062787 or email your interest along with your CV to [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.

We are passionate about improving equality across the sector, you can read more about our commitment to diversity here. www.ashbyjenkinsrecruitment.co.uk/our-commitment-to-diversity/
If enough applications are received the charity reserve the right to end the application period sooner.

With over 60 years' experience of recruiting across the 'beyond profit' space, Prospectus is proud to have supported a vast number of charities across various sectors, including; Homelessness & Housing, Domestic Violence, Youth, Learning Disabilities / Disabilities, Mental Health, Sexual Health, Criminal Justice and Children & Families. As a result, we anticipate an uplift in the amount of exciting delivery-focussed temporary opportunities we will have available to offer candidates.

We have worked alongside a range of impactful organisations in London and across the UK, supporting them with a variety of delivery-focussed positions, including:

Recovery Practitioners, Support Workers and Floating Support Workers, Women's Advocates, Administrators, Community Outreach Workers, Mental Health and Wellbeing Practitioners and many more.

We are currently looking to increase our pool of temporary candidates who are interested in registering for future delivery-focussed opportunities. Candidates will have had previous paid or voluntary experience in a similar role supporting vulnerable people, or will have a genuine interest in this field.

Please note that due to the current climate for temporary work across the Frontline sector, we are initially looking to engage with potential candidates and carry out registrations online with those that demonstrate suitable experience.

Given the unprecedented volume of interest in our roles, consultants are unable to support with general job search advice or specific enquiries before application. Instead please do either register your CV on our website or submit your CV for any roles that interest you to ensure that your application is reviewed in line with the position. Should you be successfully longlisted or we are able to assist in your job search we will be in contact to discuss next steps.

Please register your interest below and submit your CV by clicking 'apply now' below. You must be available immediately or have no more than a 1 week notice period to be considered as the majority of our temporary positions are starting asap.

Project Coordinator

We have an exciting new role that will support the Programme Director in the technical, functional and administrative aspects of project delivery and oversight as the charity develops and implements a transformational organisation redesign.

Position: Project Coordinator

Location: Homebased

Salary: £30,000 - £33,000 per annum

Hours: Full-time, 35 hours per week (flexible working)

Contract: Fixed term until 31/07/2025, with a view to extending up to 18 to 24 months

Closing Date: 10am, 17th June 2024

About the Role

As Project Coordinator you will support the oversight and delivery of the array of projects that fall within the Transformation Programme scope, to ensure that the vision, benefits, and value of this programme are fully realised whilst retaining a fully operational BAU.

About You

As Project Coordinator, you will bring with you the following key skills and experience:

• be able to demonstrate the ability to be proactive and solution focused, organised and methodical with a high attention to detail and have the ability to collaborate with a wide range of stakeholders and partners and use appropriate language/influencing skills,
• previous project management experience related to change management or in a mixed BAU/project delivery dynamic is desirable but not essential,
• prior knowledge of work scheduling, decision logging, RAI&D mapping and change control would also be beneficial but not essential,
• Strong IT skills including SharePoint and Excel are essential.

About the organisation:

This unique charity connects people and green spaces to deliver lasting outcomes for both, their vision is Healthier, Happier Communities for Everyone. They believe that green spaces are an essential part of healthy, happy communities.

The outcomes of their work:

Environment: Green spaces are created, protected and improved, for nature and for people.
Communities: Communities are stronger, working together to improve the places where people live and tackle the issues that matter to them.
Health & Wellbeing: People improve their physical and mental health & wellbeing, by being outdoors, active and connected with others.
Learning & Skills: People improve their confidence, skills and prospects, through learning inspired by the outdoors.

Join in, feel good.

The organisation is committed to increasing equality, diversity and inclusion. This means reflecting critically on issues of equality, diversity and inclusion within all that it does, identifying and taking appropriate actions to reduce inequality. We welcome applications from anyone regardless of age, disability, ethnicity, heritage, gender, sexuality, religion or socio-economic background.

Other roles you may have experience of could include Project Manager, Project Lead, Project Coordinator, etc.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation. #INDNFP

Our Digital Welfare Officers provide remote welfare support to RAF personnel and their immediate family, through the use of a variety of communication methods, i.e. Microsoft Teams, webchat, e-mail and social media platforms. As a trusted and confidential source of support, you will assist our service users with challenges they are facing, from mental ill-health, difficult relationships, domestic abuse, financial and cost-of-living concerns, resettlement, housing, childcare, equality issues, bereavement, military discharge or deployment and many more - no day will be the same, as such this is a great opportunity to develop your knowledge and skills within the Welfare sector.

Our intervention is provided with consent on a non-statutory basis, and you will work with and engage our service users to develop appropriate interventions for individual outcomes.

Our service is transitioning to become more accessible and inclusive, digital technology plays a key role in this, as such you will use digital technologies to complement and enhance processes and service user experience.

You will play an active role in engaging with local RAF welfare teams, as well as external agencies such as local authorities, health, education, civilian agencies, charities and other military organisations to ensure the best outcome for the service user.

About the Team

2024 marks 34 years since SSAFA began delivering an independent non-statutory, and confidential service, for the Royal Air Force community across the UK, and this is an exciting time to be joining as we were recently successful in our bid to continue delivering this service.

We are transforming our ways of working to be innovative, to ensure our service is even more inclusive and accessible to meet the needs of a modern RAF.

As part of this transition, we are recruiting to several Welfare Officer vacancies across the UK, including apprenticeship opportunities which will be advertised in due course.

We are a hard-working team from diverse professional backgrounds.  Although we all have our own area of responsibility, we support each other in delivering the best possible service to our military community.

Find out more about the Personal Support & Social Work Service on our website.

About you

To thrive in this role, you will have relevant experience of supporting adults, families and children/young people. You will be able to take a flexible and creative approach to problem solving. Due to the remote working nature of the role, you will have excellent communication skills to identify and assess the service user’s needs and work alongside them to develop their personal support plan.

The successful candidate will need to demonstrate a strong proficiency in Microsoft Teams and a broad computer literacy that includes the ability to work across multiple applications simultaneously. Confidence in recording data into an electronic information management system is essential, as is the capacity to rapidly acquire new software and application skills. The ability to plan and manage your own workload with minimal supervision is a key requirement for this role. Prior experience in using other Microsoft Office 365 applications to a high standard will be advantageous.

It would be advantageous if you have experience of carrying out assessments, preparing plans, monitoring and reviewing outcomes.

This role is homebased in the UK, you must live in the UK to be eligible. There will be some travel required and therefore you will need to be able to drive and have access to your own car.

About SSAFA 

SSAFA, the Armed Forces charity is a trusted source of support for serving personnel, veterans and their families in their time of need. In 2022 our trained teams of volunteers and employees helped more than 59,000 people, including veterans, serving personnel (regulars and reserves) and their families.

SSAFA understands that behind every uniform is a person. And we are here for that person and their family, any time they need us and in any way, they need us.

Diversity and Inclusion at SSAFA 

SSAFA exists to support a diverse range of beneficiaries within the armed forces community, and we believe diversity within our teams is key to ensuring we can deliver our services effectively. We thrive on differences and believe it is critical to our success as a worldwide charity. SSAFA is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business. 

SSAFA is committed to using the Disclosure & Barring Service to ensure we, as an employer, safeguard those we serve.

Closing date: Midnight on Sunday 23 June 2024. SSAFA reserves the right to close the vacancy early if we receive a high volume of suitable applications. 

Interviews: 01 and 02 July 2024

Are you passionate about using your professional financial skills and experience to create meaningful impact with marginalised communities? Are you ready to bring your initiative to contribute to the growth of a small, dynamic charity, whilst also learning and growing professionally too?

Prospectus is thrilled to be working with London Gypsies and Travellers for their new Finance Manager.

London Gypsies and Travellers (LGT) is an organisation which challenges social exclusion and discrimination, working for change in partnership with Gypsies and Travellers across London living on council caravan sites, roadside camps and with those living in bricks and mortar housing. They run a range of programmes from youth mentoring and training for adults and young people, to supporting those experiencing homelessness. In addition to this LGT also engage with local authorities and MPs on policy issues, and support community-led campaigns and development projects to build the capacity of individuals and their communities to influence the decisions that affect their lives.

Working closely with the CEO, Project and Team Leads, the Finance Manager will lead all aspects of financial management from budgeting, accounting and compliance, financial management of grants, to reporting to the Finance Committee to support the Board of Trustees and leadership with financial planning and decision making. Finance is the core of the role; however, you will also use your data management and organisation skills to help us maintain and develop workflow and data management systems and processes and oversee other core operational functions delivered by their Business Operations Administrator.

To be considered for this role you will have significant experience in a finance role and ideally be part or fully qualified. The right candidate will have experience of delivering and managing all core finance and accounting processes to support budgeting, reporting, sound financial management and decision making. You will have the ability to record, analyse, and present financial data clearly and accurately. The ideal candidate should be enthusiastic, self-driven, and proactive in seeking solutions. Excellent relationship-building and communication skills are crucial, along with effective project management abilities to prioritise and meet objectives efficiently.

At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.

What the job involves

We're looking for a Workplace Health and Safety Manager to join our vibrant charity. This is a diverse and interesting role. You’ll play a key role in the safe and smooth running of our office, compliance, health and safety as well as facilities administration. As a ‘go to’ Workplace manager at the charity you’ll spend a few days a week working out of our London Office. You’ll be the expert in your field and will help to train and coach others to ensure they meet legal requirements when running fundraising and volunteer events. The role manages a co-ordinator to assist in running our 1-floor office in London Bridge.

You’ll have input in developing our Health and Safety policies, risk assessments, and be available to investigate any incidents.

You’ll get to work with a number of colleagues from across the organisation – from supporting the People Team to plan inductions of new starters to helping the Experience Team plan office events.

As a manager, you’ll manage one co-ordinator and the budget for the department. You'll be a key contact with contractors and build our relationship with them. You'll manage processes for ordering supplies, arranging logistics of work from home equipment and purchase orders. 

What we want from you

To be successful in this role, you’ll have extensive experience in workplace and health and safety roles or office facilities, supported by a recognised qualification. You’ll also proven experience in developing and implementing effective processes to embed a safe workplace culture.

You’ll be able to work unsupervised and be a creative thinker using your own initiative. This role requires proactivity, problem solving and prioritisation skills. 

You’ll interact with lots of different people (internal and external stakeholders) on a daily basis and be an excellent communicator. You’ll be working with a diverse group of people and will need to be able to put across complex information in an understandable way. You’ll be able to create excellent working relationships with suppliers, building staff and charity colleagues.

Why work with us?

Every man needs to know about the most common cancer in men – prostate cancer. It’s a real and present danger that takes over 12,000 of our dads, grandads, brothers and friends each year.

Prostate Cancer UK is the largest men’s health charity in the UK. We have a simple ambition – to stop prostate cancer damaging lives. We invest millions in research to revolutionise testing, treatment and care. We’re blazing a trail to a screening programme that could save thousands of lives with regular, accurate tests for all men at risk. And we work tirelessly to spread the word about risk and offer specialist support to people living with the disease.

Work with us and you’ll see your efforts pay off as we give men and their families the power to navigate prostate cancer.

Our commitment to equity, diversity and inclusion

At Prostate Cancer UK, we believe that equity, diversity and inclusion are essential to building a strong and innovative workplace that represents, and can advocate for, the communities we support.

It’s our ambition to become an anti-racist organisation, and our mission to advance racial equity in the diagnosis and treatment of prostate cancer.

We’re continuously learning more about the needs of our colleagues, and have three amazing People Networks, sponsored by our Leadership team: Pride, Mind & Body and Multicultural.

Ways of working

Our hybrid working approach combines the best of flexible working – a positive work/life balance, inclusive and accessible platforms, and online information at our fingertips.

Next steps

More information on what we offer, as well as the role, can be found on our vacancies page. Please download our job profile document (job description) with our ‘How to apply’ section sharing the key points to refer to in your application and to apply.

Got a question? Please let us know if you have any accessibility requirements or questions – we’re here to help

The closing date is Sunday 16th June 2024. Applications must be submitted by 23:45 UK time.

Interviews: By arrangement. Currently scheduled for Thursday 20th and Friday 21st June 2024.

Fundraising Engagement Manager

Location: Home Based – South and West Scotland

Contract Type: Permanent

Hours per Week: Full Time, 35 hours per week

Salary: £30,753 per annum FTE

Closing date: Sunday 16th June 2024

Informal phone calls: Tuesday 18th June 2024

Interview Date: From Monday 24th June 2024

Do you want to join our commitment to ensure no family faces cancer alone?

We are looking for a standout relationship manager to join our fantastic team of fundraisers who work tirelessly to raise funds for Young Lives vs Cancer. This is a role of variety, opportunity and innovation and we are looking for someone who embraces change and constantly strives to achieve more.

A great personality and team ethic are really important in this role as you will maximise income for Young Live vs Cancer by coaching our supporters to reach their goals, whilst seeking out new fundraising opportunities for your geographical area. This role sits within the ‘Supporter Experience’ team and we need someone with natural customer service skills who wants to deliver a legendary experience to all of their supporters. Your team of supporters will range from volunteers and individuals, to groups and local corporates.

The South & West of Scotland is an area filled with some of our most committed supporters but there is still so much opportunity to grow corporate support across the counties. Our Social Workers support families across the region and our Home from Home 'Marion's House' in Glasgow enables families to stay close to their loved one for free during treatment, so building relationships with these teams are a must.

We are not your average employer, nor are we looking for an average candidate in a 9-5 role. What we offer is the flexibility and adaptivity to ensure that your personal work/life balance is taken care of. Whether it is finishing early for an appointment, picking up from school or further education, we can help to make it work for you. Many of the team work condensed or flexible hours to suit their individual circumstance so we would love to discuss your needs more at interview.

Experience within a similar role, or within the charity sector would be great but we know that a lot of the most important skills in this role are easily transferable from another sector. We want the right person and we will invest in training the right candidate. The skills we are looking for in this role are:

• Master at storytelling

• Epic at relationship building

• Strong prioritisation skills

• Great communicator

• Self-Motivated

• Self-Aware

• Great at spotting opportunities

• Influencing/Negotiating

• Compassion

• Bravery

• Integrity

• Team player

The must haves:

• Have a full UK driving licence and access to a car (including business insurance)

• Have a sufficient Broadband connection

• Live within the South & West of Scotland region. Candidates who live outside of the local authority should highlight an intention to relocate to the area in their covering letter for their application to be considered

• This role is subject to a Criminal Record Check. In the event of a successful application a Disclosure report will be sought at a Basic level.

If you think this sounds like you then please have a read of the attached job specification. If you would like to discuss the role before applying, please contact us via email to arrange an informal chat.

Diversity declaration

At Young Lives vs Cancer, we recognise that opportunities for too many people remain a condition of their race, class, gender identity, disability, sexual orientation – or a combination. This has never been acceptable to us as an organisation.

We are committed to taking anti-oppressive action and removing barriers in our recruitment practices. We particularly welcome applications from members of minoritised communities and creating equitable opportunities for all. We are passionately committed to taking actions and making changes to be a truly diverse, inclusive and equitable organisation, as well as reflective of the diverse children and young people we support. Please visit our website to find out more about our Diversity, Inclusion, Equity and Belonging strategy.

Accessibility

We are committed to providing reasonable adjustments throughout our recruitment process and we’ll always endeavour to be as accommodating as possible. Please get in touch with us if you would like to discuss any specific requirements.

What we offer

Every quarter we offer a wellbeing and development day where no meetings are held. It’s a day for everyone to spend time on whatever supports their own personal wellbeing and professional development – whether that’s catching up with training, life admin, exercise or reading. There is no prescription to these days as we know everyone is unique.

You can find out more about our benefits package on our website.

You may have experience of the following: Relationship Development Manager, Regional Fundraising Coordinator, Community Engagement Specialist, Philanthropy Relationship Manager, Fundraising Partnership Manager, Regional Supporter Engagement Officer, Community Fundraising Coordinator, Donor Relationship Manager, Regional Development Officer, Supporter Experience Manager, etc.

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