HR TEAM

The HR Function is responsible for attracting, selecting, developing and retaining high-quality medical and non-medical volunteers for MSF operations and MSF UK & Ireland office staff.

The department provides HRM support to both the MSF UK field staff and MSF UK and Ireland staff. It is actively involved in the international MSF HRM forum to promote best practice in the management and support of field staff in general and to provide more equal opportunities for UK field workers in particular. The department plays a pivotal role in building up and maintaining relationships with the UK medical community and networking with medical institutions.

In addition, the department is part of a larger ‘virtual HR department’ for Operational Centre Amsterdam (OCA) which comprises MSF UK/IE, MSF Germany and MSF Holland. Together the department works in partnership on all aspects of field related HRM.

MAIN DUTIES AND RESPONSIBILITIES

(specific to field staff)

• Manage all practical arrangements for departing field staff, including: booking travel, obtaining visas, and ensuring all necessary documentation is in place, in line with the MSF procedures, and in consultation with the Human Resources Officers (HROs) and overseas counterparts where necessary
• Ensure that all paperwork for staff contracts, payroll, and benefits is in place and processed within necessary time frames and according to MSF policies. This includes processing expenses, contract commencement and conclusion, insurance enrollment and filing to ensure correct and transparent reporting
• Regularly update HR information systems (HRIS) (HR databases and Excel-based), the electronic and hard copy filing systems and other HRIS relevant to field staff, ensuring information on all field staff is accurate, complete, and processed confidentially in line with GDPR
• Act as first point of contact for field staff queries on administration of pay and benefits and routine HR matters (over the telephone, by email, and face-to-face) providing information and basic HR advice in line with organisational policy
• Together with the other HR Administrators act as first point of call for all public enquiries regarding working for MSF in the field
• Undertake all pre-employment checks as necessary, including but not limited to obtaining references and DBS certificates, and facilitating medical clearances as necessary
• Scale field staff CV’s rating their experience to determine their salary level
• Prepare standard employment letters for field staff as required. Work as a full member of the wider MSF UK HR team, assisting with HR projects/tasks as and when required

Relationship-building

• Develop and manage relationships with counterparts in the overseas offices - especially the Operational Centres’ (‘OCs’) field HR teams
• Work closely with overseas counterparts and the Field HR team to ensure a smooth process for UK staff departing to, and returning from, the field; use own initiative to troubleshoot and escalate any issues as necessary.
• Coordinate with various services providers to manage the departure/return of field staff (including, but not limited to: travel agent, couriers, healthcare service providers)
• Liaise directly with visa service provider, embassies and consulates to obtain visas for staff in collaboration with overseas counterparts as necessary. Developing and maintaining positive relationships with all parties

Use of resources

• Manage the administrative processes in the most cost-effective manner possible by making independent decisions regarding expenses in accordance with the policy, escalating exceptions appropriately
• Raise purchase orders for expenses related to the field staff and validate related invoices prior to approval by line managers
• Actively contribute to the revision of internal HR processes and the harmonisation of HR administration processes across the movement, updating process documents as necessary and suggesting improvements to day-to-day processes
• Support other HR team members by sharing knowledge, and best practice; contributing to the training of new team members.
• Support line managers within the UK office by referring them to the management tools and resources available
• Assist the HR Officer (Learning & Development) with preparative and administrative processes for the Welcome Days.
• Responsible for processing requests for Certificates of Coverage and Forms a for field staff where necessary, including liaising with the overseas section, preparing the relevant documents and submitting to the relevant authority

Analysis and initiative

• Collate key HR information, providing regular and ad-hoc statistics and reports to relevant people (HR Managers, HROs and the wider office) accurately and within the agreed timeframes
• Take responsibility for planning and prioritising workload, ensuring that tasks are completed within the agreed timescales, taking the initiative to adapt priorities as required by changing priorities ensuring that all staff depart to the field within the agreed timescales
• Continually revise communication and data-collection procedures to ensure compliance with UK law and to maximise effectiveness and utility for the HR team and field staff at all stages of their MSF UK employment lifecycle
• Support HR Managers and HROs with employee relations casework as required
• Disseminate information and documentation received from the field, OC’s and MSF UK relating to security, health and situation reports appropriately
• Ensure that departure processes are followed and all relevant documentation is filed, in accordance with MSF policy, and recorded in HRIS as necessary

Please note that this list is indicative of the key responsibilities of this role but is by no means exhaustive. MSF is an emergency organisation and a ‘can do’ attitude and flexibility to take on other related tasks is essential.

PERSON SPECIFICATION

Essential skills and behaviors

• A systematic and organised approach with an ability to follow things through and adhere to strict deadlines
• Ability to work supportively and effectively within and across teams, and build good working relationships both in the office with colleagues overseas
• Ability to work independently and under minimal supervision in a fast paced and demanding environment exercising good judgment and using own initiative
• Ability to plan, manage own workload, juggle priorities and work under pressure while maintaining efficiency, accuracy and adhering to strict deadlines
• Proven ability to write clearly and accurately produce, adapt and proof-read documents
• Confident interpersonal and clear communication skills
• Solid administrative experience, preferably in an HR department, including recruitment, preparing standard letters, documents and data inputting and filing
• Experience of supporting internal and external clients in a busy service-orientated environment
• Sound understanding of the role of Human Resources within a wider organisation
• Consistently high degree of accuracy and excellent attention to detail
• Strong Microsoft Excel and Word skills, proficient use of email systems, filing systems, internet research, and office intranet/data systems
• Ability to deal with people at all levels and from all backgrounds
• Responsible attitude to dealing with sensitive and confidential information, and awareness of GDPR
• Willing to continually update own skills and knowledge across a range of HR-related subjects
• Commitment to the aims and values to Médecins Sans Frontières

Please visit the MSF UK website for the full job description. 

HOW TO APPLY

Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date: 12 July 2020, 11.59 pm (BST).  

This is an opportunity to use your first class organisational and administrative skills to play a key HR role for a renowned and well-regarded Charity.

Reporting to the Head of HR, Volunteering and Training, this key role will provide administrative HR support for recruitment, staff induction and the employee life cycle, as well as liaising with processing payroll and assisting with first line HR enquiries. Working closely with the Finance, V&T team as well as other staff and other Restore stakeholders, this role requires the ability to work independently and as a member of a team. Knowledge and experience within an HR function would be essential and experience of a volunteering setting desirable. We are looking for an expert administrator and coordinator who is able to balance conflicting priorities and who has excellent interpersonal and communication skills. If you have the passion to work in a leading community charity, we would love to hear from you.

We are looking for someone from an enthusiastic school leaver to postgraduates who are looking for a genuine, challenging and rewarding career path with scope for career development. You will be offered on the job training and learn about our inspiring charity form the very heart, helping you achieve and exceed your career goals. This post requires a motivated, committed and highly organised person to work alongside Restore staff, volunteers and all stakeholders.

Person Specification 

You will have an understanding of the sector, and empathy with people with mental health problems is vital. Restore needs people who have the ability to cope with limited resources, seize opportunities and think creatively. Awareness of the stigma and other issues surrounding mental illness is important, as is the ability to remain calm under pressure when dealing with sensitive staffing or member issues. 

Essential Requirements
 

• Knowledge of HR practice and policies.
• Intermediate understanding of Microsoft packages including Outlook, Word and Excel.
• Strong interpersonal and influencing skills.
• Ability to build good working relationships with colleagues at all levels.
• High levels of accuracy, attention to detail and ability to work to deadlines.
• A self-starter who can work both independently and collaboratively.
• Creative flair and an ability to work imaginatively.
• Excellent organisational skills and the ability to manage a wide range of tasks.
• Ability to deal with information in a confidential manner and respond with sensitivity to the opinions of others.
• Flexible and non-judgemental approach to people and work.
• Ability to work on own initiative, to organise work and meet deadlines.
• Excellent listening skills and communication skills (both written and verbal).
• Excellent time management skills with an ability to manage a range of objectives.
• Awareness of and commitment to all aspects of anti-discriminatory practice.
• Experience of using SAGE or other HR/Payroll information systems.
• Experience of using Google suite or a similar system.
• GCSE or equivalent in Maths and English 9 to 4 (A to C) or equivalent

Desirable Requirements

• Previous HR Experience.
• Experience of working in a voluntary sector setting.

1st Place is a charity devoted to improving the opportunities of parents, children and families in its community. 

The receptionist plays a key role in our services as they are the first point of contact for our centre users. 

Your duties will include providing a warm welcome to everyone, answering, directing telephone calls and taking messages.  Assisting the Centre with general administration and keeping records up-to-date. Assisting centre users and directing them to their groups and promoting 1st Place activities. You will have a good standard of education, computer skills, and good communication skills and committed to equal opportunities.  Experience in reception work is desirable

We offer an attractive benefits package including:

- Competitive salary

- 6% employer pension match scheme

- 25 days Annual Leave plus bank holidays 

- £1 optional lunch scheme

- Company sick pay

- Uniform

- Regular training and development opportunities 

- Staff social committee and events

- Cycle to work scheme 

- Access to discounts on Perkbox

We have an exciting, new opportunity for a highly efficient Buildings & Finance Administrator to join our small, inclusive and highly successful professional team.

The successful candidate can expect a thorough induction, supportive colleagues, a diverse and interesting workload and, a range of favourable employment benefits including; pension scheme, annual leave and Employee Assistance Programme support. 

Applicants must have excellent communication skills, a sound understanding of finance and finance systems, be thorough and accurate, be able to multi-task, remain calm under pressure and add positively to our team dynamics. In addition it is vital to possess a range of administrative skills including good numeracy, data processing/comprehension and IT skills.

Good interpersonal and teamwork skills are essential, as are effective use of emotional intelligence and the ability to exercise tact, diplomacy and sensitivity. 

For this varied role, ideally you will have experience of processing grant claims and invoices, an understanding of the education or public sector and strong general administration skills. However, training will be given to the right candidate.

Closing date for applications is:  Thursday, 16 July 2020

Interviews and assessment: Owing to current social distancing restrictions, shortlisted candidates will be notified of selection dates/times after 20 July 2020.

Exciting opportunity to join a dynamic team in a key role having direct responisibilty for the administration of our counselling, support and other mental well-being services supporting the LGBT community. 

In this role you will provide support to the core operational team, and be pro active in establishing, promoting and maintaing administration of our centre services, and ensuring an organised, effcicient and smooth running of teh office and centre environment. Currently working remotely during Covid 19.  ELOP has been provding services for 25 years to the LGBT community and is a thriving and growing organisation and this is a chance to contribute to this and to make a difference. 

ELOP is a London based thriving community-led LGBT mental health & wellbeing charity offering a range of support, advice, information, counselling and group support services to lesbian, gay, bisexaul and trans (LGBT+) communities. 

Full time: 37 hours per week with occassional evening and weekend work

Salary  £25,180 incl. London Weighting

Closing deadline: 10.00am Monday 3rd August

Interviews: taking place Friday 7th August 2020 during office hours

Nugent is one of the leading charities in the North West of England. We fulfil a major social welfare role by providing care to people of all ages and acting as a major employer.

We are currently recruiting for: Fundraising & Marketing Administrator

Hours of work: 37 hours per week

Location of role: Edge Lane, Liverpool 

The Fundraising, Marketing and Communications Team have a crucial role to play in delivering the income generation targets that will help support some of the vital work that Nugent does to support the vulnerable and less advantaged in our communities across the North West region, through our schools, homes and community services.

To achieve success for our service users we need a team of driven and ambitious professionals to complement our current team, people who can lead in their fields of expertise, support our services and help us be outstanding.

This exciting opportunity role will support our Fundraising & Marketing team with administration of databases and the MS projects planning system, in the development, planning and execution of fundraising activities and supports the stewarding of challenge event participants.

The successful candidate will support our events, support with the management of our projects and oversee the data input for our dashboards and reporting databases.

What we offer:

• Salary of £18,371- £19,892 per annum
• Group Personal Pension Scheme
• Life Assurance Scheme
• Competitive Terms & Conditions
• Career Progression opportunities

Closing Date for completed applications 10:00am on Thursday 16th July 2020  

Formal interviews will be held on Wednesday 29th July 2020

We are an Equal Opportunities Employer and encourage applications from underrepresented groups.

Nugent actively promotes the safeguarding of vulnerable adults, young people and children.

Duties and Responsibilities Administration ÿ Provide effective administrative support to project staff and managers as and when required. ÿ Assisting with work relating to the production of statistics and reports. ÿ Assisting with monitoring and data collection and inputting and producing statistical reports as required. ÿ Ensure adequate records are kept of all services users as required. ÿ Ensure that all information received is treated in the strictest confidence, and that all such information is regulated and controlled in a similar manner. ÿ Provide administrative support with photocopying, filing, scanning, letter writing, typing reports etc ÿ Servicing meetings as required, including planning and preparation, taking minutes and typing up notes ÿ Contribute to the effective working of BSWA’s central administrative services as required Office Systems ÿ Organise and maintain filing systems, scanning of service user files and archiving ÿ To work within BSWA’s administrative and financial systems and provide support where required. ÿ Ensure BSWA complies with data protection standards and registrations. Communication: ÿ To ensure that all staff team members are aware of any matters that are relevant to the welfare and security of the refuges, services, staff, volunteers and service users by: a) Maintaining BSWA communication records b) Following safety procedures c) Attending team and other meetings ÿ To attend support and supervision sessions with your line manager. ÿ To identify and attend training relevant to the post in agreement with your line manager. Page 2 of 3 ÿ To develop a professional working relationships internally and with external agencies. ÿ To be involved in the annual business review process. General: ÿ To maintain the confidentiality of all service users and staff and in all matters relating to the organisation. ÿ To work within BSWA’s framework for equal opportunities and anti-discriminatory practice and offer an equal service to all women and children regardless of age, class, culture, language, race, religion and sexual orientation. ÿ To maintain a general awareness of the issues surrounding domestic violence on a national and local level. ÿ To adhere to Child Protection and Safeguarding procedures, and Adult Safeguarding procedures throughout ÿ To work within BSWA policies and procedures and demonstrate a commitment to the values and ethos of BSWA. ÿ To undertake any other duties required by BSWA, which may arise incidentally, develop, or be assigned commensurate with the post.

Gifts Administrator

£23,900 - £26,720 per annum, inclusive of London Weighting

Fixed Term until 31 March 2021, Full Time: 35 hours per week

Location: London

Ref: GS549

The Guildhall School of Music & Drama is a vibrant, international community of young musicians, actors and theatre technicians in the heart of the City of London. We produce outstanding graduates whose talents light up stages and concert platforms across the world.

As well as providing professional training at undergraduate, postgraduate, junior and short course level, the School has a substantial programme of regular performances, encompassing concerts, recitals, plays, operas and musicals open to the general public.

We are looking for a Gifts Administrator to join the Development & Alumni Relations Office. This is a newly created role and the post holder will work across the team to process and administer all income received.

The Gifts Administrator will be responsible for the efficient processing of gifts received by the School from individuals and organisations, ensuring donors are thanked and acknowledged in an appropriate and timely manner, whilst maintaining the highest level of donor care. They will also process ticket payments received from events and performances, as well as membership fees.

The post holder will be responsible for the successful reconciliation between the fundraising database, the charity bank account and the Guildhall School Trust funds, and will be expected to produce and distribute standard reports to the Guildhall School Trust and the wider Advancement team.

Experience of the Raiser’s Edge/Raiser’s Edge NXT or a similar CRM is desirable but not essential. Candidates will be highly organised and efficient, with excellent communication skills and a meticulous attention to detail. Knowledge of music, theatre and/or higher education is also desirable.

For more details, please go to our website.

Please click the button to apply.

Closing date: 12 Noon, Friday, 31 July 2020.

Late applications will not be accepted.

Interview date: week commencing 10 August 2020.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

An excellent opportunity for a skilled Database Administrator to join a Social Welfare Charity, based in London.

As the Database Administrator, working as part of a Database Team, you will provide technical support across fundraising as well as contribute to a new CRM migration moving from Raiser's Edge 7.

Working alongside the Database Manger, you will provide technical support to the fundraising teams, data cleansing, data segmentation and data insights for senior management. Along with providing technical support across the database infrastructure and all processes.

You will also contribute to a longer term project of migrating from Raiser's Edge 7 database to a new CRM solution. Initially revising and addressing the existing infrastructure, testing, managing data cleansing activities, before going live.

Key areas of the role; CRM database management. Data importing and selection. Data reporting. Database technical infrastructure. Database cleanse activities.

This an excellent opportunity to use your technical database skills. Our client is looking for an experienced technical user of Raiser's Edge 7 database and also administering Salesforce or MS Dynamics, managing SQL server 2014 or above.

Unseen is an anti-slavery charity, directly supporting survivors of modern slavery and trafficking, and also operating the UK’s Modern Slavery & Exploitation Helpline.

We are recruiting a part-time HR Administrator to facilitate core HR processes across the organisation. We are looking for an organised individual with HR experience and excellent multi-tasking skills to deliver administrative support for recruitment and HR processes.

Experience in HR administration and an understanding of HR processes is essential. Applicants should also have experience and confidence in administering an HR IT system to maintain and securely store all personnel records and employee data. We are looking for someone with excellent organisational skills, a keen eye for detail and who can manage their workload effectively.

You will join a small, friendly and committed Operations team working at the centre of a dynamic, ambitious and fast-moving charity. You will be supported and managed by the Operations Manager. You will be required to liaise with an external HR advice team to ensure Unseen operates as an efficient, supportive and inclusive employer. We are looking for someone who enjoys working proactively to find solutions and who approaches challenges with a positive, enthusiastic and collaborative attitude. Full and ongoing supervision and training will be provided.

This is a part-time role comprising 16 hours of work per week to be spread across a minimum of 3 days, Mon-Fri. Unseen promotes flexible working and working patterns can be discussed with the successful candidate.  We welcome applications from all sections of the community we serve and recognise the value that diversity adds to our work and organisation. We encourage applications from BAME, disabled and LGBT people that are under-represented in this area of our workforce.

For further information, please refer to the job description.

The deadline for applications is Monday 13th July at 9:00am.

Interviews will be held in the week commencing Monday 20th July.

The successful candidate will be expected to commence the role in August 2020, subject to satisfactory references.

The job description, application form and equal opportunities form can be downloaded from the links provided. Applicants are advised to refer to the person specification in the job description to demonstrate how you meet the criteria and provide specific examples of your experience and skills. You are requested to also submit a cover letter. Once completed, please return all forms to the email address provided. CVs ARE NOT ACCEPTED.

Any queries, please contact us using the contact details provided.
 

A well-being children's charity based in South West London are looking for a General Manager. The charity would like to improve the well-being of Children and Young People through developing a safe environment for Children and their families. Please note this role is a FTC for a year and is part-time.

Key responsibilities
To report to the Board of Trustees, to whom the post is accountable. Be accountable for creating a sustainable, safe and positive environment for staff and children.
Oversee the Admin Officer and the book keeping, and manage cash, to keep spending in accordance to income.
To provide all funders with regular reports in accordance with their conditions and provide copies for the Board meetings.
Up to date training in personnel procedures and good employment practice plus the importance of diversity and equal opportunities towards staff and volunteers must be seen to be pursued.
Understanding of Local Authority structure and policies. Knowledge and experience of working with local authority colleagues and officers. Especially those whose duties cover statutory and non-statutory services to children and families.

Person specification
An above average understanding and knowledge of child development, and the ability to champion free play in this regard. First-hand experience and qualification highly desirable.
A proven level of literacy and numeracy to be able to deal with ease at producing good quality written material such as policies, reports, and eye-catching publicity, as well as managing a budget in a rigorous manner, and demonstrate financial probity.
The ability to supervise the senior playworker, administrative assistant and the overall performance of all our play staff in order to recruit, supervise, enhance their talents, improve their training opportunities and above all raise the standard of provision we offer to children aged 6 to 16 years and their families.
A proven ability to manage projects, big (e.g. building of the new building) and small (e.g. replacement of a play structure), from budget to execution, in an organised manner.
An up to date DBS and excellent references are essential as is the importance of a real understanding of safeguarding in all its aspects.

The Alan Turing Institute

The Alan Turing Institute is the UK’s national institute for data science and artificial intelligence. The Institute is named in honour of the scientist Alan Turing and its mission is to make great leaps in data science and artificial intelligence research in order to change the world for the better.

The Role

The HR & Payroll Administrator will be responsible for providing the full range of people and payroll administrative services for the Alan Turing Institute. They will be responsible for timely, accurate and efficient administration, logistics, and record-keeping, while working closely with the rest of the team to deliver efficient and engaging support to both research and operational staff.

DUTIES AND RESPONSIBILITIES

HR Administration

• Maintain and update the HR system (Cezanne) & personal files for all employees, ensuring they are up to date and accurate;
• Manage both internal and external HR & Benefits systems, ensuring employees are added and removed in a timely fashion;
• Ad hoc support across the HR & Operations teams;
• Monitoring proof of right to work to ensure that this is up to date and valid;
• Typing, processing, and sending contract changes e.g. changes in hours and recalculating holiday entitlement;
• Raise purchase orders in relations to invoices raised for recruitment and core overhead costs.

New Starter Administration

• Ensure all pre-employment, reference & background checks are completed, this includes ensuring timely submission of candidates' screening and identity documentation, and monitoring completion; as well as completing audits and monitoring expiry;
• Management of the HR Inbox, ensuring all emails are responded to in a timely and engaging manner;
• Ensure that general enquiries and correspondence such as reference letters, mortgage/tenancy applications etc are dealt with promptly.

Payroll Administration

• Maintain and update the payroll system;
• Ensure all changes are inputted and recorded correctly in line with agreed payroll processes and procedures;
• Acting as first point of contact for all payroll queries, liaising with the HR Advisor and the HR Business Partner and escalating more complex queries to payroll provider Moorepay.

Person Specification

Essential

• Experience in a HR/Payroll Administration role or similar
• Strong attention to detail
• Basic knowledge of employment law legislation and best practice
• Proficient IT skills, including Microsoft excel
• Experience of HR databases
• Proven track record of working in a dynamic and growing business
• Proactive and engaging approach to building stakeholder relationships at all levels
• Process driven with an organised approach to work
• The ability to multitask and prioritise a large workload
• A professional approach to work

Desirable

• Experience in a Research/Higher Education institution

Term and Conditions

This full-time post is offered on a permanent basis.  The annual salary for this post is £25,000 plus excellent benefits, including flexible working and family friendly policies.

Application procedure

If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV, covering letter and contact details for your referees. 

Closing date for applications:  21 July 2020

Equality Diversity and Inclusion

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly.  In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments are available to support candidates through the application and interview process. Happy to Talk Flexible Working

Please note all offers of employment are subject to continuous eligibility to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.

Are you interested in working for a Charitable Foundation that makes a difference to the lives of people of all ages and backgrounds?

Do you want to work for an organisation that positively looks to support causes that others might shy away from, tackling some of the most difficult social challenges in the UK today?

Do you have excellent Salesforce administrator-level skills, a flair for improving systems, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our committed Grants Team as our Grants and Digital Administrator!

Please note that whilst this role is being advertised as home based as well as within the City of London, this is in direct response to Covid-19 precautions. Any candidate would need to be able to (public health advice permitting) attend work in the office on a regular basis going forward. 

About the Leathersellers’ Company

As one of the oldest Livery Companies in the City of London, working for the Leathersellers’ Company Charitable Fund offers an exciting opportunity to discover more about England's heritage and history and to look to the future focusing on philanthropy and fellowship.

We donate around £3.4million each year to charities, schools and universities across the UK as well as supporting individual students. We support a broad range of activities from youth clubs to arts or singing in care homes; from helping refugees to homeless veterans and much more. Existing connections with six London schools, a number of universities, the armed forces and City groups have been built over decades (if not centuries) but we are also proud to hold open programmes to allow charities with no previous connection the opportunity of multi-year, core funding. We do not shy away from those tackling difficult social issues for the most vulnerable individuals in our society. The Leathersellers look to add value by not just providing funding but also making connections and sharing information as and when we can.

The Company has been an integral part of the City of London for almost 600 years. Working with us makes you a part of this rich history and key to its future.

About the role 

We’re looking for an enthusiastic team player, passionate about enabling our funding to have the most positive effect on communities around the UK, to join our committed Grants Team. The primary focus of the role will be to support the operational efficiency of the team as well as manage key communications with both internal and external stakeholders.

About the person

You will be a team player who can demonstrate excellent communication skills (written and verbal), Salesforce experience, initiative and the ability to be flexible, as you will be working in a busy office environment. You will be a quick learner and have a passion for continuous improvement, keen to contribute your ideas.

How to apply

If you would like to apply, please submit a CV and covering letter (up to two pages) outlining how you meet the skills and experience elements in the attached role specification and why you are a suitable candidate for the role. Applications must be received by 5pm on Tuesday 30th June in order to be considered. First round interviews will likely be held remotely in the following weeks, and a final interview in person after that.

ADDITIONAL INFORMATION
We offer an attractive package, including a pension contribution equal to 15% of gross annual salary and a 35-hour week. Due to Covid-19 we are currently working remotely and foresee this being part of our working arrangements for some time ahead. Any candidate would however need to be able to (public health advice permitting) to attend work in the office at the Leathersellers' Hall on a regular basis going forward. 

Programme Administrator

Job Terms

• Salary: £25,000 pro-rata  (£10,000 for 15 hours/week)

• Location: Currently mainly home/online (including some online event attendance)

• Contract length: Permanent with pensionable benefits of 5%

• Reports to: Director

• Leave: 25 days per year (pro-rata) plus bank holidays

• Probationary period: 6 months

• Interview date: mid-July 2020

• Start date: Early August 2020

 

The Inclusive Mosque Initiative (IMI) is committed to centring and uplifting the voices and experiences of marginalised people within our communities. This means having a critical awareness of the dynamics of power and privilege, and working against racism (including anti-blackness, Islamophobia, anti-Semitism), homophobia, transphobia, gender-based discrimination, poverty, ableism, and environmental damage and understanding the ways these are connected. 

IMI was named one of the 50 New Radicals of 2018.

 

Job Description 

• The programme administrator will handle the running and finance of our regular programme which includes Friday prayers (Jummahs), Eid celebrations, activities during Ramadan, and smaller discussion-based events (halaqahs). This will involve being present at these events on the day.

• The programme administrator will coordinate the planning and execution of our paid-for officiate services such as wedding ceremonies and consultancy services to external parties.

• The programme administrator will support communications and marketing including social media delivery in partnership with the Director.

• Support the coordination of the training and development of our religious service consultants (imamx).

 

The successful candidate will be responsible for:

• Event planning and delivery.

• Coordinating paid-for religious services and consultancy.

• General admin- This includes responding to external communications within a three day period. Signposting queries to relevant individuals or organisations. Managing expenses and reimbursement for IMI personnel and guests.

• Minute taking and coordinating board meetings. 

• Expense and invoice payment for imamx and consultants.

 

The successful candidate will support:

• The Director and board of trustees to deliver imamx (religious service consultants) training and development.

• The Director and board of trustees in developing collaborations with external organisations to deliver social justice outcomes.

• The Director with communications and marketing.

• The Treasurer with financial management and accounts.

 

Person Specification

• Self-motivated, positive person with an optimistic attitude, emotionally mature and good awareness of the challenges that an organisation like IMI faces.

• A demonstrable understanding of intersectionality and social justice.

• An understanding of the needs of IMI stakeholders and a commitment to their care.

• Strong interpersonal skills with an ability to build effective working relationships with internal and external partners and volunteers.

• Ability to identify opportunities for stakeholder and volunteers to contribute to the work of IMI.

• Proven ability to work on your own initiative, recognising tasks that need to be undertaken, and managing your time effectively to ensure deadlines are met.

• Proven ability to communicate effectively in English, orally and in writing, with a range of stakeholders.

• Good working knowledge of Microsoft Word, Excel and Powerpoint.

 

The ideal candidate will show an understanding of:

• Their own privilege.

• The emotional challenges of social justice work.

 

Essential Experience

• Experience of working with Muslim communities.

• Understanding of LGBT+ Muslim communities.

• Note taking and correspondence, with the ability to adapt your communication style for different groups.

• Knowledge of accessibility requirements.

 

Desirable Experience

• Experience in volunteer development.

• Experience working with disabled people.

• Level 1 or above BSL interpretation.

 

Please note:

• Applicants must be 18+ and be resident in the UK at the time of application and be UK/EU citizens, holders of a valid UK work permit, or on a student visa that permits part-time work.

• We will prioritise women, genderqueer and disabled applicants

 

This is a great opportunity for someone who is interested in working for a female-led organisation that is committed to centring and uplifting the voices and experiences of marginalised muslim communities and their families. 

If you'd like to be considered for this role please:
 

• • Arrange a time to talk with us prior to sending an application should you wish. Introductory conversation to be booked with the imi team here: admin[@]inclusivemosque[.]org
     

  • Submit your CV and cover letter addressing how you meet the person specification and required experience. 
     

  • Please let us know by email or answerphone [0203/189/1185] of any adjustments or support you need to attend an interview with us.
     

• NB - interviews will be conducted via video call on Zoom.
  
  Closing date for applications is 5pm Tuesday 7th July - please ensure we have received your application by this deadline.