Administrator jobs in kent

Details:

Salary: £32,500 per annum.

Location: Hybrid Work Culture. We are proud to promote a truly hybrid work culture, recognising that every role is different, and everyone has unique needs and preferences. Our Hybrid Work Arrangement empowers each team member to work with their manager to choose the most effective way to work that balances your needs and Hospice UK’s.  Our office is a short walk from King’s Cross station in London. For this role, we are looking for someone to come into the office at least one day a week. You can work remotely for the rest of the time. Equally, you may prefer to work from the office full-time.

Contractually this role is London-based.

Benefits:

• 25 days in the first year, increasing to 27.5 days in the second year of service and 30 days in the third.
• Matched pension scheme up to 7% of salary
• Support for staff with caring responsibilities
• Family-friendly culture
• Learning and development opportunities
• Enhanced carers and compassionate leave

How to Apply: CV and supporting statement - using Hospice UK’s supporting statement document – see below

Closing date for applications: 9 am on Monday 13 October 2025

Interview dates: Thursday 16 October 2025 . Interviews will take place online over MS Teams.

We’ll send assessments and some questions to you in advance so that you can prepare. Let us know if you have any specific needs to be able to fully engage with the process.

Job Information:

Are you an organised and proactive HR administrator who is developing along the CIPD career path and looking to make a difference in a national charity? Join Hospice UK’s small and collaborative People and Culture team, where you’ll play a vital and supportive role in delivering excellent service to colleagues and new starters.

As the People and Culture Officer, you will take the lead on administrative responsibilities and ensure the smooth day-to-day running of our people processes. Working closely with the People and Culture Manager, you will help deliver excellent customer service to colleagues and external contacts, and ensure that every new starter receives a receives a fantastic welcome to the charity.

In this role you’ll:

• Be the first point of contact for all candidates and new employees
• Coordinate recruitment administration
• Manage the onboarding and induction process across the organisation
• Respond to HR queries, escalating to the People and Culture Manager when appropriate
• Support employment lifecycle activity with the People and Culture Manager
• Maintain accurate and up-to-date colleague records and HR database entries

As the People and Culture Officer, you will have experience working in an administrative role, handling confidential information and managing multiple HR tasks at once. You’ll have delivered tasks to deadlines, possess knowledge of the recruitment and onboarding cycle, and demonstrate great interpersonal and listening skills. Strong organisational, time management, and communication abilities, along with attention to detail, are essential. You should also be able to handle sensitive situations with tact and confidentiality, and work collaboratively in line with our values.

If you’re interested in this role we’d love to hear from you. If you’d like to ask any questions before applying, you can contact Roneeta (her contact details are available on our website)

You’ll find lots more information in the Candidate Information Pack (available on our website to download).

How to Apply 

To apply for this role, please send us the following documents by 9am on Monday 13 October 2025:

• Your CV. Ideally in Microsoft Word format and less than 3 pages of A4
• A completed supporting statement form (where you can demonstrate how you meet the person specification) - available on our website to download
• A completed equalities monitoring form - available on our website to download.

We will shortlist candidates based on their CV and supporting statements. A briefing of what to expect will be sent in advance to shortlisted candidates.

Closing date for applications: by 9am on Monday 13 October 2025.

Please make sure you provide your contact details in your email. Please note the interview dates above and let us know if there are any accommodations you might need to participate fully in the process. We will try to be flexible.

To be considered for this role you must have the right to live and work in the UK for your application to be progressed. Hospice UK is an equal opportunities employer and welcomes applications from all sections of the community.

This role presents a unique and exciting opportunity to support the Finance & HR Director in overseeing Richmond Foundation’s diverse property portfolio, which includes both commercial and residential properties.
The Property Officer will assist in the coordination and administration of property-related matters, contributing to the effective management and strategic development of the Foundation’s property.
The role will sit in a small dynamic team with the opportunity to be involved in cross charity projects.

A brand new opportunity is available in an established Membership team to help them during their renewals period as Membership Administrator.  This contract will be for 7 months and offer hybrid working in a collaborative working environment.

You will be helping ensure memberships are up to date by keeping on top of membership records.  Supporting membership inbox/phone calls: directing and resolving as appropriate.  Mailings for new member welcomes and payments.  Assist on renewal campaign.  Updating CRM and data cleansing.  Adhoc admin support and co-ordination.        

Salary:  £25 – 27k

Benefits include:

• Hybrid working 2 days in office (Tuesdays a team day)
• 26 days holiday, closed over Christmas
• 35 hour week

...and more!

Essential criteria:

• Membership renewals experience
• Proficient with updating membership databases
• Excellent customer service skills
• Demonstrable experience producing tailored written communication
• Ability to manage and prioritise own workload

 
Application closing date: 6th October
 
If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!
 
TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Database Administrator

Job reference - REQ004485

£22,932 a year

London, E15 2GW and working from home.

1 in 4 of us in the UK are disabled and we are a diverse, proud, and vibrant community. We’re here to create an equal future with all disabled people. We campaign to transform attitudes to disability, tackle injustice and inspire action. We are creating a powerful movement of disabled people, allies, organisations and businesses.

Together we will be unstoppable.

We are looking for a detail-oriented data professional to join our busy Database team. This role will play a key part in supporting the cleansing and management of data within Microsoft Dynamics 365, ensuring accuracy, efficiency, and collaboration across teams to enhance system performance and usability.

Permanent, Full time (35 hours a week)

Location: Here East Press Centre, 14 East Bay Lane, London, E15 2GW and working from home.

The role

As Database Administrator, you will be a core member of our friendly and busy Database team.

You will:

· Prepare and cleanse customer data from a range of sources (including CRM systems, Word and Excel) for Microsoft Dynamics.

· Process high volumes of data with accuracy and efficiency.

· Ensure CRM records are accurate, consistent, and up-to-date.

· Support staff in using the system effectively to enhance their work.

· Contribute to the ongoing development of our Microsoft Dynamics platform.

For more information about the role’s responsibilities and the skills and experience required, please visit our website.

About you

We are looking for someone who has:

· Experience working with data in databases, particularly Microsoft Dynamics 365.

· Familiarity with tools such as SQL and XRMToolBox.

· Strong IT skills, particularly Microsoft Office and SharePoint, and experience of using databases.

· Accurate record-keeping skills in a customer management system.

· Strong organisational skills, able to prioritise effectively and work on your own initiative.

· A methodical approach with excellent attention to detail.

We welcome applications from people with lived experience of disability and from all backgrounds. Please give examples in your application to show how you meet the criteria.

Please include examples in your application that show how your skills, experience, and values match the person specification in the job description.

Our values are being pioneering, courageous, connected, open and fair

By living our values and trusting each other, we give our colleagues freedom and space to be creative, push boundaries and change minds.

Disabled candidates

We are a disability equality charity. We encourage applications from disabled people and people with impairments, conditions, and access needs. We want to create a workforce that is a true reflection of the communities we serve.

Scope will interview all disabled candidates who meet the essential criteria for the post. This is part of our commitment as a Disability Confident Leader. Just let us know in your application that you are applying under the Offer an Interview Scheme. This was previously known as the Guaranteed Interview Scheme.

If you require adjustments through your journey with us, please contact us via our website.

Equality, Diversity and Inclusion

At the heart of everything we do at Scope is Equality, Diversity, and Inclusion.

We encourage people of colour and other underrepresented communities to apply and join Scope. We believe that this will bring new ideas and help us work better. We know that a variety of perspectives and viewpoints will greatly support the work we do and help us to reach all communities. 

We want everyone to feel like they belong. We value each person as an individual. We will treat everyone with dignity and respect and we want to recognise all parts of a person's identity.

We are a disability equality charity. So, we will build a culture that is accessible and inclusive first. We will aim for the same high standards in all our work. We will listen, learn and keep improving.

You can find out more about our approach to Equality, Diversity and Inclusion on the Scope website.

Scope benefits

We believe hard work deserves reward and recognition. We offer a wide range of benefits including:

· 27 days holiday plus bank holidays

· Flexible, hybrid and remote working options

· Pay progression at 6 months and 2 years

· Company pension

· Excellent training and career development

· Strong colleague networks across disability, race and LGBTQ+

· Discounted gym membership, cycle to work scheme and much more.

How to apply

Please visit our website via the link.

Closing date for applications: 09.10.2025.

Location: Romford (Head Office)
Hours: Full-time, 35 hours per week
Working Pattern: Hybrid 
Contract: Permanent
Salary: £28,028

About the Role
We are supporting a national health charity to recruit an organised and proactive Administrator to join a small and dedicated team. This is a varied and vital role, central to ensuring the smooth running of the charity’s office and operations. Working closely with the Finance and Resource Manager, you will provide executive assistance, office management, and administrative support across departments, while also acting as the first point of contact for general office enquiries.

Key Responsibilities:
Executive and Leadership Support

• Provide diary management and meeting coordination support to the CEO and Senior Leadership Team.
• Assist with project work, such as preparing documents and sending surveys via email or post.

Meetings and Events

• Organise and coordinate meetings and events, including travel, accommodation, venues, catering, and mailings.
• Liaise with colleagues and external attendees to ensure smooth logistics and communications.
• Support the planning of Team and Trustee Away Days.

Office Facilities

• Maintain office supplies and oversee the office environment.
• Liaise with suppliers and contractors for building and cleaning maintenance.

HR and Finance Administration

• Support with staff holiday and absence records (e.g. BreatheHR).
• Assist with SharePoint intranet updates and internal communications.
• Help with banking tasks, invoices, and receipts.
• Provide administration support for grant processes.

General Administration

• Professionally handle incoming phone calls and act as first point of contact for office enquiries.
• Support the fundraising team with mailouts.
• Manage incoming and outgoing post, couriers, and digital filing.
• Work with the Finance and Resource Manager to streamline processes.

What We’re Looking For:

• Proven experience in an administrative or office support role, ideally across multiple teams.
• Excellent organisational and time management skills, with the ability to manage competing deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Attention to detail and ability to handle sensitive/confidential information.
• Ability to work independently and use initiative.
• Experience coordinating meetings or events.

This is a fantastic opportunity to join a mission-driven charity and contribute directly to improving lives across the UK.

As a specialist recruitment agency, we are committed to promoting diversity and inclusion and encourage applications from all sections of the community. We support candidates throughout their recruitment journey.

Crisis is the national charity for people experiencing homelessness. We have embarked on our 10-year strategy for ending homelessness. We know it is not inevitable. We know together we can end it.

Contract: Fixed term contract until end of June 2026. Available to start as soon as possible.

Hours: 35 hours per week, full time but we are open to compressed hours in line with Crisis’ Flexible Working Policy and may consider slightly reduced part-time hours, please email us for more information.

Job title: Internally this role will be known as Data Imports Administrator

Location: Based in our London office, but very flexible homeworking options in line with Crisis’ Hybrid Working policy, please email us for more information.

About the role

The Imports & Integrations Team handles large volumes of incoming supporter data which is vital for our fundraising, campaigning, and volunteering activities. We are seeking a fixed term Data Imports Administrator to work in a varied role to:

• Be responsible for running some of the Team’s imports and help with other imports as needed
• Help the Team ensure seamless and timely delivery of high-quality data
• Spot and fix data problems
• Help check and clean data
• Work with and support colleagues within the Team and in other stakeholder teams across Crisis

About you

To be successful in this role you will love data and enjoy managing data. You will also be:

• Multiskilled with a strong mix of data skills, technical skills and people skills
• Willing to jump in and learn or adapt as necessary
• Eagle-eyed at spotting data inconsistencies and picking up on data issues
• Conscientious and quality driven whilst still able to achieve results
• Dedicated to providing a high level of support & service to everyone you work with
• Able to manage multiple tasks, seemingly needing resolution at the same time

Please see the full Job Pack linked below, for a full list of requirements for this role. We realise that long lists of criteria can be daunting, and you may not want to apply for a role unless you feel 100% qualified. However, if you feel you have relevant examples to answer the screening questions, we encourage you to apply.

We believe diversity is a strength, and our aim is to make sure that Crisis truly reflects the communities we serve. We are actively working towards our organisation being a place where everyone can thrive and make their best contribution to our mission of ending homelessness for good. We know that the more perspectives, voices, and experiences we can bring to this work, the better. We particularly welcome applications from people who have lived experience of homelessness, and people from all marginalised groups, communities, and backgrounds.

Working at Crisis

Our values, Bold, Impactful, Collaborative and Equitable, are at the heart of everything we do as we continue in our mission to end homelessness.

Our staff, members and volunteers are vital to getting the right government policies in place, providing breakthrough services, and building a supportive community. We’ll lead by example to nurture a positive and ambitious workplace guided by ending homelessness.

As a member of the team, you will have access to a wide range of employee benefits including:

• A competitive salary. Please note our salaries are fixed to counter inequity and we do not negotiate at offer stage.
• Interest free loans for travel season ticket, cycle to work, and deposit to secure a tenancy.
• Pension scheme with an employer contribution of 8.5%
• 28 days’ annual leave (pro rata) which increases with service to 31 days and the option to purchase up to 10 additional days leave.
• Enhanced maternity, paternity, shared parental, and adoption pay.
• Flexible working around the core hours 10am-4pm
• Wellbeing Leave to be used flexibly
• And more! (Full list of benefits available on website)

Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience, and career.

When you join us, you will have the opportunity to join our staff diversity networks, which aim to champion issues across the organisation, enable staff to be their authentic and best selves and contribute to making Crisis a truly diverse organisation.

How do I apply?

Please click on the 'Apply for Job' button below. Our shortlisting process is anonymised as part of our commitment to equality, diversity, and inclusion. We do not ask for CVs, instead we ask you complete the work history section and answer the screening questions for us to be able to assess you fairly and objectively. At least two members of staff score all applications.

Closing date: Sunday 5 October at 23:59

Interview date and location: w/c 13 October via Microsoft Teams

Interview process: Competency-based interview + practical task.

AI in Job Applications

We understand some candidates use AI tools when applying. Whilst we welcome the use of technology to support clear communication and structure, we want to learn more about you, so please ensure that your application reflects your own skills, knowledge and experiences

Accessibility

We want our recruitment process to be as accessible as possible. If you need us to make an adjustment or provide additional support as you apply for a role, please email our Talent Acquisition team to discuss how we can help.

Registered Charity Numbers: E&W1082947, SC040094

Role purpose

RISE strives for a world where people , including children and young people, can lead safe, purposeful lives as a result of better relationships within families and communities; where harmful behaviour is marginalised and fewer people , including children and young people, are victims of crime. In order to create safe communities, RISE empowers people to break their cycle of harmful behaviour. RISE’s programmes challenge attitudes and facilitate long-lasting behaviour change and are driven by the belief that people , including children and young people, can make better decisions, given the right support. RISE are specialists in designing and delivering evidence-based, transformative behaviour change courses within the criminal justice system and wider community.
 

With the main objectives of reducing re-offending and helping to protect the public, the RISE practitioner will deliver a range of interventions (individual and group), that RISE may design, commission or be commissioned to deliver in the future, both in the community and in custody.

The main purpose of this role is to support and assist Facilitators, Advanced Practitioner,  Responsible Officers and Service managers  in the administration of the Domestic Abuse contracts delivery by co-ordinating project resources such as people and equipment. The post holder will also be responsible for maintaining information systems linked to specific DA contracts.
 

Key duties and accountabilities

• To undertake a range of administrative duties, including log on cases, tracking and issuing documents to clients.
• Be adept in managing a new client based system.
• Working closely with practitioners to facilitate and schedule service users onto courses or appointments or chasing information.
• Drafting documentation where appropriate under direction from the Service Manager.
• Communicate with referrers, specifically social workers, mental health provoiders.
• Maintaining excellent filing and records of case files to ensure effective recording on attendance and completion of courses.
• Ensure the team has excellent administrative support across all projects.
• Help manage communications both within the project team and between the project teams and project delivery partners.
• To ensure that all contractual information is recorded, updated and accessible.
• Work with  Team leader and Service Manager and practitioners to support the scheduling of and take the initiative/decisions of assigning service users to relevant groups/1-2-1 sessions based on outcome of assessment.
• Keep any relevant records for audit compliance.
• Collate information and complete the monthly/quarterly KPI data reports required by commissioning partner as stated within each individual contract.
•  Provide excellent customer service and be the first point of contact for telephone communication for our commissioning partners, service users and families and transfer enquiry to appropriate staff member if unable to resolve query themselves.
• Be solution focused and able to troubleshoot.
• Collate and analyse statistical information.
• Prepare and present management information as requested by Service Manager.
• Prepare reports and provide performance information to inform decision making.
• Provide general administrative support relating to the running of the department (purchasing, maintaining rota, basic resource management).

General tasks:

• Develop excellent relationships with customers and respond positively to their needs.
• Be a strong advocate for RISE interventions, representing RISE and its interventions at key stakeholder events.

 Confidentiality and Information Security

• Adhere to the Data Protection and Freedom of Information Acts and comply with the terms of RISE’s Privacy, IT and Data protection policies, and that of our partners where relevant.
• Comply with security measures in accordance with RISE policies and our partner’s E-mail and Internet use.

Safeguarding Children and Vulnerable Adults

• RISE has a legal Duty of Care to all persons with whom we work- please see our Duty of Care Statement .
• RISE is committed to keeping children, young people  and vulnerable adults safe. Post holders with direct service user contact are responsible for promoting and safeguarding the welfare of children , young people and vulnerable adults s/he is responsible for or comes into contact with. Post holders not in direct offender contact have a general responsibility for safeguarding children, young people  and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role.

Other duties

• Undertake other duties as may be required which are commensurate with the grade and nature of the post.
• Willing to understand and oversee other projects.

Essential Experience, Knowledge & Skills

• Excellent prioritisation skills.
• Good written and verbal skills
• Excellent attention to detail.
• Ability to manage conflicting demands and meet deadlines.
• Ability to work on own initiative.
• Ability to stay calm under pressure.
• A methodical and thorough approach to work.
• Approachable, proficient and a good team player.
• Strong organizational, grammar and communication skills.
• Ability to compile data and reports.
• Ability to collate information and present in relevant format.
• Strong IT skills and experience of working with Word, Excel and Microsoft project skills.
• A proactive approach to problem solving.
• Data analysis skills.
•  A strong administrative skill set.
•  Accurate data management and input at high volume, paperwork checks and claim checks.
• Competent liaising with a range of external stakeholders including senior management.
•  A background in administration and proven experience of providing proactive administrative support.
• The ability to work with minimum supervision as part of a small internal team.  
• Enthusiasm to contribute to creating a team that is viewed as an exemplar of high quality across the RISE and beyond, making the department an enviable environment to work in.

Essential Qualifications

• Good general level of education including Math's and English to GCSE Level.
   

To apply, please submit your cv and a cover letter outlining the experience and skills you bring to this role and explaining why you are interested in this position.

The Scientific and Medical Network (SMN) is an educational charity that challenges the adequacy of scientific materialism by exploring the frontiers of science, consciousness, and spirituality. SMN produces webinars, online conferences, and a regular journal, Paradigm Explorer, aimed at academics, educational professionals, students, and the general public.

We need another member of the accounts team who can dedicate the time to fortify our accounts team and help with operational processes, and with organisational development.

Role Overview: This is a hands-on systems development role that combines operational financial administration with organisational development. The successful candidate will work collaboratively with the existing bookkeeper to further bring order and clarity to SMN's financial processes while building a coherent framework within its new Chart of Accounts, that can accommodate the organisation's growing interconnected projects.

The role focuses on improvements such as new invoicing processes, streamlining payment workflows, and resolving banking issues - while helping to develop the systems and structures needed for long-term financial clarity and governance compliance.

This is a mid-level position that blends practical work with systems thinking, requiring someone who can work at both levels to support SMN's diverse activities across webinars, conferences, membership services, and multiple projects.

Key Responsibilities:

Practical priorities

• Help new weekly payables cycle, working closely with Bookkeeper and Director with financial oversight 
• Organise invoices from various projects, determining their place in the overall financial structure
• Initiate payments via CAF, PayPal, and other systems, 
• Manage banking relationships with Barclays and CAF, maintaining efficient access and reporting
• Maintain banking mandates and ensure record-keeping remains clear, up-to-date, and efficient
• Support General Manager with hands-on financial operations and day-to-day payment processing

Financial Structure Development

• Help to implement and refine new Chart of Accounts with SMN Bookkeeper focusing on clear reporting
• Collaborate with project leads (particularly David Lorimer for Galileo Commission) to understand financial structures and reporting requirements
• Develop project reference systems linking budgets, codes, and stakeholders across diverse activities
• Work on 2026 organisational budgets once foundational systems are established

Collaborative Team Support

• Work as peer consultant with bookkeeper Rhanna Lei Cariaga, supporting her professional development
• Support Director Alan Malby, General Manager Andrew Polson , and Company Secretary Catherine Coubrough-Smith in meeting Charity Commission compliance requirements
• Contribute to Board reporting through accurate financial documentation and analysis

Essential Qualifications and Experience:

• Accounting qualification (AAT, ACA, ACCA, CIMA) or significant equivalent practical experience
• Hands-on experience with payment processing, banking relationships, and invoice management
• Proven ability to work with complex organisational structures and multiple projects
• Experience with Xero or similar accounting software systems
• Strong relationship management skills for dealing with banks and financial institutions
• Collaborative working style with ability to support team development
• Practical problem-solving approach to operational challenges

Highly Desirable:

• Experience with charity/nonprofit financial management
• Knowledge of CAF banking and payment systems
• Understanding of UK Charity Commission requirements
• Experience in systems implementation and process improvement
• Familiarity with multi-project organisational structures

Working Arrangements:

• Flexible remote work with occasional video conferencing for team meetings
• Collaborative schedule coordinated with bookkeeper and General Manager
• Initial intensive period (10-20 hours/week) for systems implementation
• Sustainable ongoing commitment (7-10 hours/week) once foundations established
• Responsive availability for urgent financial matters and payment processing

Benefits:

• Collaborative team environment with opportunities for professional development
• Flexible working arrangements with remote work capability
• Meaningful work supporting innovative projects at the intersection of science, consciousness, and spirituality
• Financial systems development experience working with a UK charities context 

We're looking for a Technology Support Administrator to join our Technology Team. In this role, you'll provide vital administrative support for our technology service desk, working closely with the Technology Support team to ensure a high level of service. You'll handle everything from issuing equipment to new starters and providing basic IT support to ensuring our meeting rooms are running smoothly. If you're a detail-oriented problem-solver with a passion for customer service, we'd love to hear from you.

About the role

As our IT Administrator you’ll be part of our Technology Team and will provide administrative support for our technology service desk team. 

You’ll work with the Technology Services Manager and provide a key role in the Technology Service Team ensuring a high level of service at all times.

What you’ll do

• Issue IT equipment for new starters and managing returned equipment for leavers

• Telephone, face to face and remote support - responding to requests for support and raising tickets on the service desk 

• Basic IT support using the knowledge base to guide users to resolve their own issues

• Ensure that support issues are kept up to date and have sufficient detail

• Provide support for our video conferencing equipment and meeting rooms

What you’ll bring

• Previous experience of working in an  administration role, preferably as part of an IT team 

• A commitment to delivering outstanding customer service skills and demonstrable experience of dealing with support queries 

• Excellent organisational skills and the ability to prioritise your own work

• Experience in being part of a team implementing new solutions and improvements 

If this opportunity sounds like you, we’d love to hear from you! 

To apply, please submit a CV and a supporting statement that demonstrates how you meet the essential criteria (marked with an 'A') in the 'what you'll bring' section of the job description.

The in person/office attendance expectation for this role will be a minimum of 4 days in the office per week. You will need to be in the office 5 days a week for the first three months.

Anyone can get Parkinson’s. It’s vital that the people who work for Parkinson’s UK are representative of our diverse community. We actively encourage people from all sections of the community to apply, regardless of race, ethnicity, gender identity, age, disability, sexual orientation, or religion.

Role: | Finance & CRM Administrator
Reporting to: | Financial Controller, with a dotted line to the Directors/Fundraising team
Purpose of job: | To work with the Finance and Fundraising teams to provide excellent finance, CRM & other systems administration. This will support income generation, research, data capture and information security throughout the Museum. Responsibilities include maintaining financial records, managing and maintaining a CRM database of contacts, supporting other digital systems, and some general administrative duties including IT support.
Working pattern: | 35 hours per week, usually worked from 10 – 6pm. Flexible/hybrid working offered for up 40% of hours to be worked from home.
Contract: | Permanent
Salary: | £28,000-£30,000pa depending on experience

Who we are looking for
Are you fascinated by data with an excellent grasp on finance, IT and digital systems? Are you interested in the role financial, CRM & other digital systems play in how arts organisations and cultural projects are managed? Are you looking to take the next step in your arts finance, administration or fundraising career? 
The Foundling Museum is transforming how digital systems underpin the foundations of this small but mighty Museum and charity. The position of Finance & CRM Administrator sits at the heart of this continued transition, following the successful implementation and migration to Shopify, Xero & Beacon CRM which began in 2023. 
This new role is essential to the success of the Finance & Fundraising teams, in providing effective finance and CRM administration support. The Finance and CRM Administrator will support income generation activities including fundraising and venue hire, as well as playing a vital role in keeping the Museum’s accounting systems working effectively. 
This includes processing all types of financial transactions on Xero and maintaining records on Beacon. You will work as a key part of both teams supporting the Museum’s strategy through the provision of high quality financial & other data, and the maintenance of the underlying systems.
This is an exciting opportunity for a highly organised individual with strong financial skills, an attention to detail, and a flair for collaborative working and information management. You will be looking to expand your skillset and make a tangible impact on our work, through the effective use & development of the main systems underpining our financial strategy & income generation.

Key objectives
·         Supporting the Finance team with accurate & timely processing & reconciling of all types of Museum transactions & ledgers including sales, purchases, banking & cash.
·         Continue ongoing migration of supporter and customer data to Beacon CRM, working with all teams
·         Support all staff with SharePoint migration project ensuring effective record management
·         Continue seeking opportunities to improve the use of our digital systems to increase organisational efficiencies & income generation

Key responsibilities
Finance
·         Raise sales invoices
·         Process credit card transactions
·         Credit control & reconciliation of the sales ledger
·         Financial management of shop takings
·         Process bank & cash transactions
·         Bank reconciliations
·         Produce financial reports & other ad hoc duties as required by the Financial Controller
·         Gift Aid Claims support
·         Training in and promoting use of XERO to staff
CRM Administration
·         Maintain and update Beacon with all fundraising transactions including applications, prospects, & funding receipts 
·         Process donations, pledges and ticket payments from individuals, organisations, trusts and foundations

·         Day-to-day administration of the Museum’s Friends & other membership schemes

·         Maintain up-to-date and accurate records of contacts ensuring that strict confidentiality and GDPR legislation and guidance is adhered to

·         Monitor data quality by regularly creating and executing processes to cleanse and standardise data in the CRM

·         Lead on development of improving existing CRM systems within Beacon CRM 

·         Assist in data capture and gathering to support fundraising compliance & applications

·         Training in and promoting use of CRM to staff including building reports.
Admin support
·         Basic IT support working with outsourced IT contractors and the Operations team
·         Manage the ordering of office items
·         Facilitate the use, internal awareness and confidence with digital systems, creating and managing logins
·         Supporting the Director’s Office Project Manager with governance & meetings
Other
·         To perform any other tasks as reasonably requested by the Directors, Financial Controller and Fundraising team 

Person specification
Essential :
·         Excellent financial, administration & analytical skills
·         Experience of financial systems such as Xero, Sage or QuickBooks

•       Good understanding and experience of Excel

·         Excellent interpersonal skills and the ability to communicate effectively in writing, over the phone, and face-to-face with the Museum’s different stakeholders

·         Solid experience working with not-for-profit databases, such as Beacon CRM

·         The ability to also work independently and take initiative within a small team

·         Proven, excellent organisational skills, with close attention to detail, the ability to multi-task and prioritise responsibilities

·         Excellent IT skills including in depth knowledge of financial systems, CRM, Microsoft 365, SharePoint, and other cloud based digital systems 

·         An enjoyment of and willingness to engage with a wide variety of people and organisations
Able to act with discretion and maintain professional confidentiality at all times

·         Appreciation of and support for the aims, values and ethos of The Foundling Museum
Desirable:
·         An interest in and engagement with the work and ethos of the Museum

·         An interest in and engagement with the arts, heritage and/or music

·         Experience of working in a finance or fundraising environment

Benefits

• 25 days annual leave per year (pro rata) + bank holidays (pro rata)+ Birthday leave + Volunteering leave
• You will be eligible to join a group contributory pension scheme (3 months after your start date)
• Discount from the Foundling Museum Shop and local partner businesses
• Access to season ticket , rental deposit and cycle to work scheme loans (3 months from your start date)
• Free and discounted access to partner museums and galleries
• Free access to our fully funded Employee Assistance Programme for wellbeing – WISDOM
• Training support from our on line learning platform

Interview timetable:
Closing date: 5pm 1 Oct 2025
First interview date: 7 and 8 Oct  2025 (NB interview will include a job related task)
Second interview date for shortlisted candidates: 13 or 14 Oct 2025

How to apply:
 To apply please follow the link to our application portal where you will be asked to upload a completed copy of our standard application form. 
On this application form you need to provide: 

• Your contact details 
• Details of relevant achievements in recent posts, as well as any relevant education and professional qualifications that are appropriate to the post 
• What makes you a good fit for the role, for example, giving evidence of your ability to match the criteria outlined in the Person Specification 
• An explanation of  why you wish to work for us 
• Details of your notice period and names of 2 referees, together with the capacity in which they have known you, and an indication of when in the process they can be contacted (please note we will not contact your referees without your express permission) 

 PLEASE NOTE: the application portal will request a CV. This is not necessary and can be ignored. Where it requests a CV please only upload the completed application form, and the optional Equal Opportunities form (if you wish to submit one).

Please get in touch with us details found on our website if you have any access requirements, for example if you would prefer to send your application via video.

Please note that any offer of employment will be subject to receipt of satisfactory references and  proof of right to work in the UK and also may be subject to a DBS (Disclosure and Barring Service) check. 
 
Please also note that this job description will not form part of your contract or your terms and conditions of employment. Duties and requirements of the role may vary from time to time in accordance with the needs of Foundling Museum, its strategy and the directions from its Director.

 About the Foundling Museum:
A seaman, a composer and a painter, and the moving story of the charity they started 270 years ago. The Foundling Museum is a recipe of art and care, which still looks after kids today. Coram, Handel, Hogarth, what’s not to love? Grayson Perry CBE, Foundling Museum Trustee
The Foundling Museum explores compelling stories of love, loss and care through art, music, writing and emotive objects.
 The Museum is the UK’s only arts and heritage institution dedicated to the public understanding of lived experiences of care.  Inspired by three great 18th-century activists - campaigner Thomas Coram, artist William Hogarth and composer George Frideric Handel - our mission is to inspire change and transform lives through the power of the arts. We believe in creative action that brings past and present together, to stimulate imaginations and enrich lives. 
 The Foundling is also the birthplace of creative philanthropy – combining art and fundraising to publicly support lived experiences of care. At the Foundling, the term ‘care’ refers to children’s social care, including foster care, adoption, kinship care, local authority care and children’s homes. Central to our work is well-being through exhibitions, events, collections, research and arts programmes with care leavers, looked-after children, and early years (birth to five years old).  
 Examples of our work include:  

• Art projects which explore how our historic story of care still resonates today by addressing stigma and supporting mental health. We do this by working in a connected way, establishing collaborations with local health and community partners. 
• ‘Tracing Our Tales’, our flagship training programme for care-experienced young people which was named Learning Programme of the Year at the 2022 Museums and Heritage Awards. Supported by our Learning Team, trainees learn art or creative writing skills in weekly sessions led by dynamic artists and poets, to build a creative portfolio.  
• Exhibitions, collections and displays, ranging from tiny, touching identifying tokens left by mothers with their babies, to composer George Frideric Handel’s will. Around the Museum, you’ll find works of art by contemporary artists like Yinka Shonibare CBE RA, Tracey Emin and Michael Craig-Martin, as well as 18th-century artists William Hogarth, Thomas Gainsborough and Joshua Reynolds. 

For an overview of our charitable activities, and relationships with funders, please view the Foundling Museum Annual Report 2024/2025 on this link. 

 

Job Summary:

Role: HR Administrator
Industry: Nonprofit sector
Location: London
Working Environment: minimum 3 days in office
Contract: Fixed-Term
Length: 6 months
Employment Type: Full-Time
Working Hours: 35 hours per week
Salary: £27,000 - £34,000

I am working exclusively with a respected not-for-profit organisation who are currently in the market for a very proactive and experienced HR Administrator to join their HR team, working on a 6-month fixed-term contract with the view of potentially extending (via a fair and open process). You will be responsible for providing effective and efficient administrative support to the HR team.

You will act as a first point of contact for HR related administrative queries and support the team with a wide variety of HR tasks. This will include recruitment support and candidate liaison, administration support for the learning and development programme, new starter onboarding, HR inbox management as well as arranging meetings, and providing light diary and administration support for the HR Director.

Key Duties

Administration and support

• As a member of the HR team, you will ensure that all administration activities which support the work of the HR team are managed in a proactive and efficient way.
• Support the daily proactive management of the HR inbox, ensuring that appropriate action is taken to respond and forward relevant emails to the HR team with follow-up actions if needed.
• Provide administrative support to the HR Director, which could include room booking, arranging meetings and other ad-hoc requests.
• Maintain and keep up-to-date digital employee files and ensure employment records and documents are compliant, filed and retained according to data management and retention guidelines. Support a longer-term project to move to full digitisation of all HR files.
• Input data into the HR information system and other agreed systems such as address changes, holiday requests etc.
• Maintain structure charts, recruitment spreadsheets and HR activity trackers to ensure they are set up and utilised in the most effective way.
• Support the delivery of HR or L&D projects or events, including room bookings and catering administration
• Responsible for financial administration such as purchase orders, setting up new suppliers and invoice management
• Keep up to date with relevant employment law and understanding of various HR administrative activities

Recruitment Administration

• Support employment and recruitment administration, including liaison with employment agencies, candidates and hiring managers
• Prepare, review and amend letters and documents to support key HR activities, including employee onboarding, probation and induction.
• Conduct new starter HR inductions and support exit arrangements
• Ensure that the relevant HR activity checklists are up-to-date and stored correctly for each activity
• Maintain any trackers that support the HR team activities and be responsible for the consistent use and application of these as sources of accurate HR information.

Systems

• Support the team in the move towards two new HR platforms this year, and any additional administration around these projects.
• Maintain the HRIS system and Applicant Tracking System where appropriate
• Provide administration support for logging, reviewing and editing data requests within the HR Information system as well as new starter and leaver IT requests.

What you'll need to succeed

• Excellent administrative experience and evidence of supporting a range of activities to support core business needs
• Understanding of the end-to-end recruitment process, from advertising jobs, arranging interviews, drafting contracts and onboarding.
• Experience of using data systems and record keeping systems
• Strong interpersonal and communication skills (both oral and written)
• Excellent attention to detail
• Strong organisational skills
• Computer-literate and good knowledge of MS Office and SharePoint
• Proactive and solution focused
• Able to prioritise work and support the activities of a fast-paced team

What you'll get in return

The opportunity to work in a lovely and friendly team, getting involved with some upcoming projects, such as supporting the implementation of a new HRIS and payroll systems. If successful, in the future, this organisation can support you in obtaining professional qualifications. You will also be entitled to the company benefits on a pro rata basis.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If you have not been contacted for this role, please assume you have not been successful.

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Job Title: Administration and IT Officer

Salary:£30,500

Position Type: Full time/Permanent

Reports to:Finance & HR Manager

Based at:   School Food Matters, Blackfriars Settlement, 1 Rushworth Street, SE1 0RB

Working Hours: 9am-5pm (flexible)

Holiday: 31 days including bank holidays

Pension:   School Food Matters pays pension contributions at 7% of pensionable earnings

About School Food Matters

At School Food Matters we believe that school food can unlock a happier, healthier, more sustainable future for every child. We want a school food system that delivers for all children, so they can enjoy nutritious, delicious and sustainable school food and leave school with an informed and positive relationship with food. To achieve this, we campaign for a better school food system, bringing the voices of children, parents, and teachers to government policy, and deliver fully funded food education programmes in schools across the country.

Job Purpose

· To ensure the smooth running of the School Food Matters office

· With the support of our IT consultant, manage the charity’s IT systems to ensure optimal efficiency

· Develop our Airtable database to maximise the opportunities available to us on this platform

· To assist the Finance & HR Manager in managing and processing the financial affairs of the charity

Key Tasks

 Administration

· Liaising with our landlords on issues regarding our office space and facilities

· Ensuring the smooth running of the office, overseeing the set up and maintenance of office systems

· Managing the enquiries@ email address and answering telephone enquiries

· Assisting with administration and coordination of any events held by SFM e.g. strategy away days

· Organising staff events including celebrations, sporting challenges, quizzes and general fun to keep the team engaged and happy!

· Developing and maintaining an inventory of materials, and keeping the office materials tidy and well managed

· Working with the Super User Group to ensure that Airtable is used effectively to support delivery of our programmes, and to ensure contact details are accurate and up to date

· Working with the evaluation team to monitor programme feedback and data entry as required

· Providing support to the food ed team as required, particularly with project logistics

· Taking minutes at the quarterly trustee meetings

· Prepare invoices for customers, chasing and recording income in Xero as required

· Post transactions and reconcile bank accounts in Xero

· Process staff expense claims

· Maintain gift-aid data and make claims as required

IT

· Purchasing items for the office and projects as required, including IT equipment

· Managing IT and office set up for current staff and new starters to ensure a smooth working process and environment for all

· Maintaining the shared online filing system and making sure it’s kept up to date

· Reviewing and developing IT systems including telecoms to ensure they are fit for purpose

· With our IT consultant, implementing and regularly reviewing cyber security procedures of the charity

· Keeping abreast of new IT systems that could be of benefit to SFM

General

· Keeping up to date with safeguarding requirement and reporting procedures

· You will also undertake other tasks relevant to the affairs of SFM that may arise from time to time. Therefore, being flexible and approaching the job with an open and positive mindset is essential!

Person Specification

Essential

· Experience of office administration and IT

· Excellent organisational skills including attention to detail, critical thinking, multi-tasking, prioritising and problem solving

· Confident and competent IT skills

· Positive personal attitude and a good team player

· Ability to work independently to agreed deadlines

· Ability to add value to SFM’s culture and ethos

Desirable

· Good oral and written communication skills

· Experience working with databases/accounting systems

· A good understanding of policies and best practice relating to running a small office

· Experience of setting up new office systems and processes to improve effectiveness

· An interest and enthusiasm for the charity’s mission

-         Experience of working in a small charity environment

Prospectus is delighted to be working with our client n to recruit a Part-time Grants & Admin Officer to join its small but busy team based in lovely offices in Chelsea. This role will work the equivalent of 3.5 days per week worked over 4 or 5 days.
 
The role
 
This role will work closely with the Director and the Schools Programme Manager to provide broad and comprehensive administrative and coordination support to the overall running of this established and highly regarded family foundation. This will include ensuring existing systems and processes are adhered to and updated where necessary, grantees are dealt with promptly, cordially and professionally and the running of the office is efficient and smooth.
 
The role will be responsible for coordinating financial processes, grants administration, office and facilities coordination and executive support to the CEO in addition to arranging high level trustee meetings and wider administrative tasks as they arise. This role will also manage key relationships with contractors who offer external support such as Finance and Website development, in addition to responding to enquiries from existing and potential grantees, advising on process, eligibility criteria and application cycles.
 
The person
 
The successful candidate will have substantial office based, administration experience with broad and wide-ranging coordination skills, spanning office systems, stakeholder engagement, customer service, process management and facilities support.
 
This experience would ideally have been gained in the charity, education or arts-based sectors to compliment the work of the foundation, but similarly, could have been gained from the corporate or statutory sectors where thorough and highly organised processes and procedures have been crucial to success. Helpful, warm and friendly, but firm, fair and confident, this person will have an excellent eye for detail, will be a great communicator, both verbally and in writing and will have a solutions driven approach.
 
Approachable by nature, this person will also be highly numerate, organised and efficient with strong IT skills and the ability to navigate databases and all standard MS Office packages to a competent level. This person will have experience of organising and facilitating high level meetings (for example trustees or senior leadership team) and capable of preparing papers and following up actions to ensure objectives are met and ambitions are achieved. Close, collaborative working is essential to success at the foundation so this person will be a real team player, happy to roll their sleeves up and help out wherever necessary.
 
This person will be naturally interested in the charitable work of the organisation and will see this role as an opportunity to play an important part of the effort to improve people’s lives and to create positive change in arts, education, social welfare and health in the UK.

We’re looking for a proactive and well-organised individual to support the core operations of our dynamic charity. Working closely with the Creekside Manager and wider team - including staff, volunteers and trustees - you’ll ensure our administrative, financial, and project work runs smoothly and efficiently.

This varied role offers the chance to get involved in exciting and nuanced tasks and projects, where your attention to detail, problem-solving skills and clear communication will really shine. As the first point of contact for internal and external stakeholders, you’ll play a key role in keeping everything connected and on track.

You’ll be pivotal to the sustainable growth of Creekside, with opportunities to contribute across all areas of our work - from nature conservation and lifelong learning to community engagement. If you’re passionate about urban wildlife and want to help others connect with it, we’d love to hear from you!

This is a part time role (15-18 hours per week) and flexible working arrangements will be considered and discussed at interview. There may be some evening and weekend commitments for which TOIL is given.

Full Time Salary: £28,500 per annum, pro rata. Other benefits include 22 days annual leave in addition to bank holidays and a Christmas closure period, and 3% employer pension contribution.