Administration jobs

1MM Programmes Administrator (Operations & Delivery)

Location: Hybrid working in Greater Manchester, Greater London or Cardiff City Region

Contract: 6 months (continuing subject to funding)

Hours: 37.5 per week

Salary: £25,000 (pro rata)

Rolling recruitment with a final closing date of 12pm on 3rd March 2026 (we may close the application deadline early if we have a high demand of quality applications)

About Us

We are a mentoring charity supporting young people aged 14–25 to build confidence, develop skills, and reach their potential. Our work is powered by committed mentors, strong safeguarding, and high-quality programme delivery — and we’re looking for a highly organised, values-driven Programmes Administrator (Operations & Delivery) to help make it all happen.

About the Role

This is a key role at the heart of our programmes. You’ll support the smooth delivery of mentoring across all regions by coordinating training and events, managing essential systems and checks, and ensuring safeguarding and compliance standards are met at all times.

If you love bringing order to busy programmes, care deeply about young people’s wellbeing, and enjoy working across teams — this role is for you.

What You’ll Be Doing

• Coordinating training workshops and events for mentors and staff
• Supporting mentor recruitment, onboarding, and engagement
• Managing programme communications and bulletins via Brevo
• Administering DocuSign and maintaining accurate records
• Tracking and monitoring DBS checks and suitability processes
• Managing delivery, safeguarding, and enquiries inboxes
• Providing admin support across regions, including mentor engagement
• Supporting HR and operations: including contracts, systems, training, surveys, and tools such as Breathe HR

What We’re Looking For

You’ll be someone who is:

• Passionate about improving outcomes for young people aged 14–25
• Highly organised, detail-focused, and comfortable juggling priorities
• Experienced in event administration
• Confident using digital systems and learning new tools
• 2 years experience in HR and general administration, operations, or programme support
• Calm, professional, and confident handling sensitive information
• Proactive, adaptable, and happy supporting across teams and regions
• Committed to safeguarding and safer recruitment practices

Why Join Us?

• Be part of a mission-driven organisation making real impact
• Play a vital role in safe, high-quality mentoring delivery
• Work with a supportive, values-led team
• Opportunities to learn, grow, and shape better systems

How to Apply

To apply, please submit your CV and a Cover Letter explaining why you’re interested in the role and how your experience matches what we’re looking for.

��️ We are committed to safeguarding and promoting the welfare of young people. All roles are subject to safer recruitment checks, including DBS.

Title: Driver & Administrative Assistant

Location: Sierre Leone

Contract: 22-month fixed term contract

Salary: Local Terms and Conditions apply

Responsibilities

• Provide safe and reliable transportation for project staff, visitors, and partners.
• Follow the transport plan and scheduling, using the project calendar to manage and confirm transport requests.
• Deliver and distribute project materials, goods, and documents to designated districts.
• Conduct daily vehicle checks, including fuel, oil, tyres, brakes, and general roadworthiness.
• Schedule and follow up on routine servicing, mechanical inspections, and vehicle repairs.
• Ensure timely renewal of vehicle licences, insurance, and other required documentation.
• Maintain accurate monthly mileage records and complete trip logs for all journeys.
• Keep the vehicle clean, well‑organised, and stocked with required safety equipment.
• Report any vehicle issues, incidents, or delays immediately to the supervisor.
• Comply with national traffic laws and organisational driving and safety policies.
• Ensure passengers adhere to safety standards, always including use of seatbelts.
• Support logistics by assisting with movement of goods, loading and unloading where required.
• Represent the organisation professionally when interacting with staff, partners, and community members.
• Carry out additional driving or logistical tasks assigned by the supervisor.

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

Jobholder Requirements

As the successful candidate you will be an experienced driver who is organised, methodical and an excellent communicator.

Essential: 

• Valid Class C driving certification and clean driving record and/or VETA VIP driving and able to demonstrate safe driving practices 
• Previous professional driving experience 
• Secondary school certificate
• Physically able to reach, stretch, bend, and sit for long periods of time during daily routine 
• Available to drive for long periods of time and to work at short notice and during unsociable hours as well as occasional over-night stays
• Experience of working with government partners and ministries
• Interpersonal, communication skills
• Able to work well alone 
• Reliable and punctual with dedicated professionalism to job and duties 
• Able to adapt to changing schedules or routines, organised and able to follow a schedule 
• Excellent time management skills 
• Able to assist staff/passengers when needed 
• Focused on customer service 
• A commitment to disability inclusion and diversity
• Able to attend a two-day interview process in Dar es Salaam 

Desirable: 

• Experience of working within an NGO environment 
• Experience with administrative tasks

Closing date:

Next Steps

We anticipate that onsite interviews will take place from 23 February 2026 onwards, and the evaluation process will include a driving test and an eye test.

To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying.

Due to project deadlines, we are keen to fill this role as quickly as possible so applications will be considered as soon as they are received.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people living with a disability are particularly encouraged to apply.

Administration Manager

Are you looking for a role that will enable you to fully utilise your talents in a forward thinking and supportive independent charity?

Do you have the skills, experience and personal qualities necessary to provide superb, highly organised and professional HR, office and people management administration support?

We are looking for an Administration Manager to join the team in this part-time working role.

Position: Administration Manager

Location: Exeter

Salary: £31,974 FTE (£19,184 for part-time)

Hours: 21.75 hours per week (flexi time available)

Contract: Permanent

Closing Date: 12 noon Monday 23rd February

Interviews:  Friday 6th March

The Role

You will manage the relationship with external HR consultants, ensuring all HR policies and procedures meet statutory and legal requirements. You will lead a small support services team, oversee office and administrative services, and provide key support to Executive Management and our Board of Trustees.

You will also ensure the office environment is safe, inclusive, and cost-effective, creating a positive working environment for staff and stakeholders.

Why Work Here?

• Opportunity to play a central role in shaping and supporting the charity’s operations.
• Be part of a collaborative staff team, in a positive working environment with engaged Trustees and staff.
• Play a key role in helping to make a positive difference for Devon’s rural and coastal communities

About You

We are looking for a strategic thinker with hands-on-skills, able to think clearly under pressure, work to deadlines and balance competing priorities

You will have experience of:

• Writing policy and procedure documents and reports
• Working in a professional administrative management role
• Providing support and advice to managers and staff on a range of personnel issues
• Health and safety in a workplace environment, including undertaking risk assessments
• Using Word, Excel, PowerPoint and Outlook to a high standard
• HR management and delivery
• Managing a staff team enabling people to achieve their potential
• Formal minute taking

About the Organisation

Join an independent charity that helps to enable and empower communities across Devon to tackle insecurities and inequalities that can arise from living in a rural county.

The organisation is an equal opportunities employer and strive to create a working environment where everyone can make the best use of their skills, free from discrimination or harassment. Applications are welcomed from all sections of the community.

You may have experience in areas such as Admin, Administration, Administrator, Admin Manage, Administration Manager, HR and Administration Manager, Personnel, People Officer, HR Officer, Office Manager.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

At the heart of Starlight’s fundraising and marketing strategy is a focus on building lasting, meaningful and relevant relationships with our supporters. We are committed to demonstrating the importance and value of every contribution and ensuring that every interaction with Starlight is positive, personal and professional.

The Supporter Care Administrator plays an important role in supporting the delivery of excellent supporter care across all areas of fundraising and marketing. This role is ideal for someone who enjoys working with people, is highly organised with excellent attention to detail, and wants to develop their experience within fundraising and the charity sector.

You’ll enjoy communicating with supporters, taking time to understand their needs and helping them feel valued and appreciated. You’ll also take pride in supporting Starlight’s reputation for warm, responsive and efficient supporter care, while following clear processes to ensure donations and supporter data are handled accurately and securely.

Working closely with the Supporter Care Coordinator you will gain hands-on experience of supporter care, income processing and general fundraising administration, across a range of fundraising activities, including individual giving, community and challenge events, corporate partnerships, legacies and in-memory giving, and trusts and foundations.

JOB DESCRIPTION:Payroll & Accounts Administrator 

• Responsible to Payroll Manager 

• Responsible for Payroll, Staff Expenses, Accounts Payable and other admin duties. 

• Salary for a FTE £27,000 to £30,000 (Pro rota for part time hours) 

• Location: On-site/Head Office, Pelham Road, Nottingham

• Hours per week required: 52.5 in total across two vacancies

• Two vacancies available: 30 hours or 22.5 hours per week (Monday-Friday/Specific days/hours to be confirmed upon successful appointment) 

OVERALL PURPOSE OF POST: 

To provide professional, proactive and comprehensive Payroll services for management in the support of over 300 staff. The role will focus on all payroll related activities for Care Staff across all areas of the organisation. 

In addition, the post will provide any required by the Payroll Manager in relation to any other payroll tasks across TuVida. 

To also oversee the administration of funds spent by departments to ensure all spend is withing policy, approved and backing receipts / invoices received. 

The role also support the day-to-day finance administration of supplier invoices, supplier payments and reconciliations. 

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

• Timely completion of all administrative activities to support the payroll process including collating and reviewing payroll information in line with the necessary time line, preparing the payroll file for signature and audit purposes, submitting the payroll file for payment processing and responding to any queries received from care staff. 

• Manage the distribution of payslips ensuring data compliance is met. 

• Accurately maintain employee data in all systems including Sage Payroll, Webroster and the National Minimum Data Set. 

• Produce all regular weekly and monthly reports and ad-hoc request to support the Operational Teams and Senior Leadership Team. 

• Support the annual leave for care staff including the calculation of entitlement each year. 

• Undertake electronic filling, photocopying and general administrative duties as required in the support of payroll. 

• Set up new starters in payroll ensuring all necessary paperwork is received 

• Support Care Staff induction process regarding payroll matters 

• Process leavers through payroll including final payments and holiday adjustments 

• Ensure that sickness is paid in accordance with current regulations and company policies 

• Manage the Soldo account ensuring account holders receive the funds needed once approved. 

• Ensure all spend on Soldo, Credit Cards and Petty Cash is reconciled each month with backing of all spend. Includes preparation of required Sage Accounts posting. 

• Processing supplier invoices and maintaining accurate records 

• Managing supplier statements and supporting accounts payable processes 

• Preparing payments for approval and maintaining payment records 

QUALIFICATIONS & REQUIREMENTS 

The ideal candidate must be able to demonstrate: 

• Previous experience in accounts administration, bookkeeping and payroll. 

• Able to demonstrate knowledge and experience with Payroll and payroll systems desirable but not essential as training will be provided. 

• Able to demonstrate understanding of confidentiality. 

• Experience of providing Payroll support to organisations with headcount over 200 desirable but not essential. 

• Computer literate. 

• Possess a good understanding of Microsoft Office (including Excel). 

• Excellent communication skills are essential. 

• Able to deal with Care Staff with a sensitive and understanding approach. 

• A practical approach when managing tasks and time 

• To be able to work as part of a team, supporting colleagues and providing a flexible service 

• To respect the personal choice of lifestyles of colleagues, carers and people with care needs, ensuring that equal opportunities principles are applied at all times 

• To treat each individual with dignity & respect 

OTHER TASKS To carry out any other reasonable tasks as required at the discretion of the Director of Finance and Payroll Manager. 

This is an opportunity for someone who thrives being part of a small team and making a big impact.

As Executive Operations Administrator at St Luke's for Clergy Wellbeing every day will be busy and different. The role will be ideal for someone who can use their initiative, has a good eye for detail, and likes a varied workload. 

The responsibilities of this role include:

• finance administration such as processing invoices and preparing monthly management information
• fundraising administration including thank yous for supporters and monitoring legacy income
• facilitating the effective operating of the office at Church House
• supporting the CEO with GDPR, Health and Safety and other organisational compliance areas

This is a key role within the life of St Luke's for Clergy Wellbeing, if this role is working effectively the rest of the organisation will flourish, so that together we can reach our vision for flourishing clergy, healthy church, transformed communities. 

We are looking for someone who uses their initiative, models our values and has an eye for detail. The role carries a high level of responsibility and autonomy and so suits someone who is confident taking ownership and supporting others. 

We welcome applicants who are in sympathy with what we do, and comfortable working within a Christian charity. 

This is a rewarding and varied part-time role at the heart of a national organisation working to improve life for the one in six people in England affected by a neurological condition.

As Administration and Membership Officer, you will play a key role in ensuring the Neurological Alliance runs smoothly, efficiently and professionally. You will support strong governance, effective membership engagement and well-run meetings and events, helping to ensure that lived experience, evidence and collective expertise shape health and care policy.

This is a practical, admin-led role with real responsibility and autonomy. You will manage day-to-day administration, support the Board and members, maintain accurate records and systems, and ensure financial and membership processes run effectively. In doing so, you will help amplify the voices of people affected by neurological conditions and our member organisations.

This role would suit someone looking for a meaningful, flexible part-time position where their work directly supports collaboration, influence and change. The role is home-based, with occasional travel for team meetings (around once every two months) and infrequent external meetings.

About you

You will be an experienced administrator who is highly organised, reliable and detail-focused, and who enjoys keeping things running well behind the scenes.

You will be comfortable working independently, juggling multiple tasks, and supporting colleagues, trustees and members. You’ll be confident using IT systems and databases, open to learning new digital tools, and interested in improving administrative processes over time.

You will bring a friendly, professional and collaborative approach, and share our commitment to inclusion, partnership working and improving outcomes for people affected by neurological conditions.

About us

The Neurological Alliance is the only collective national voice for more than 100 organisations working together to improve treatment, care and support for people affected by neurological conditions across England.

Our vision is a world where everyone affected by a neurological condition is supported to live life to the fullest.

Our mission is to unite and empower people affected by neurological conditions and our member organisations to influence health and care policy in England, so it reflects real-life experiences and ensures everyone can access the support they need.

We are a small, collaborative organisation with a strong focus on evidence, lived experience and impact. We are committed to equity, diversity and inclusion, and to supporting staff wellbeing through flexible working, regular 1:1s, and opportunities for learning and development.

Our values

• Inclusive – we listen deeply, value every voice and welcome diversity
• Bold – we speak truth to power, grounded in lived experience
• Together – we achieve more through collaboration
• Leading – we champion the rights and needs of people affected by neurological conditions
• Insightful – we connect voices, data and evidence to guide better decisions

Key responsibilities

The role includes:

• Day-to-day administration and office management
• Supporting Board, committee and member meetings (scheduling, papers, minutes)
• Membership administration, renewals and fee collection
• Financial administration, including invoicing and use of Xero
• Managing shared inboxes and responding to routine enquiries
• Supporting the AGM, member meetings and events
• Maintaining accurate records, databases and systems
• Supporting website updates, communications and surveys

The salary for this role is £28,000 per year, pro rata.

Equality, diversity and inclusion

We are a Disability Confident employer and are committed to creating an inclusive and accessible workplace. We actively encourage applications from disabled people and from people with lived experience of neurological conditions.

We will make reasonable adjustments throughout the recruitment process and in the workplace to support you to do your best work.

We may close the application window early if we receive a high volume of quality applications.

About The Role

This is a role with real purpose, where great administration and customer service make a visible difference every day. As Supporter Services Administrator, you’ll play a key part in keeping business functions running smoothly while helping to deliver a welcoming, professional experience for visitors, supporters, volunteers and colleagues. It’s a varied position that supports a nationally significant organisation and contributes directly to its mission and values.

The Arboretum is the UK’s dedicated year-round centre of Remembrance and is part of the Royal British Legion. At its core, the Royal British Legion is a people-focused organisation. It’s made up of individuals who are committed to doing their very best for others, while also making the most of the opportunities and experiences we provide.

You’ll be a first point of contact for a wide range of enquiries, providing friendly, efficient support by phone, email and in person. Your work will span core administration, membership processing, record keeping and system support, as well as assisting with internal communications and the smooth delivery of events. You’ll work closely with teams across the organisation, helping to maintain accurate data, consistent processes and high standards of service.

This role is ideal for someone who is organised, approachable and thrives in a busy environment. You’ll enjoy balancing detail-focused tasks with people-facing responsibilities, spotting issues early and helping to find practical solutions. In return, you’ll be part of a supportive, collaborative team in a unique setting, where your contribution helps ensure every interaction reflects care, professionalism and respect.

Please note that this role will be based onsite at the National Memorial Arboretum, Burton-on-Trent DE13 7AR. The working pattern for this role is part-time and includes a mix of weekdays and a weekend shift. This role is worked Thursday to Saturday, 9:00am–5:00pm, with a one-hour unpaid break each day.

Employee benefits include -

- 28 day’s paid holiday per year (plus bank holidays) pro rata, increasing to 29 days after 2 years and 30 days after 5 years pro rata. Plus, the ability to buy up to 1 working week of additional leave pro rata
- Contributory pension scheme – min 2% employee contribution receives 6% employer contribution up to max of 10% employer contribution matched with 5% employee contribution
- Death-in-service Life Assurance, with a benefit of 3x annual salary
- Employee Assistance Programme
- Reward Hub online benefits platform with extensive offers and discounts

About the National Memorial Arboretum
The Arboretum is the UK’s leading year-round centre of Remembrance and a proud part of the Royal British Legion. Spread across 150 acres, it is home to more than 350 memorials, including the nationally significant Armed Forces Memorial, paying tribute to the service and sacrifice of those who have served and continue to serve our country. The site is also filled with around 30,000 maturing trees and a wealth of wildlife, making it a beautiful and peaceful place to reflect. Each year, the Arboretum attracts around 300,000 visitors, many of whom attend over 200 events held throughout the year.

In March 2017, the National Memorial Arboretum opened its new award-winning Remembrance Centre, offering an even more powerful and immersive experience for all those who visit. This truly is a special place a living memorial that honours the dedication and sacrifice of our Armed Forces community.

For more detailed information about the role, please see our Vacancy Information Pack attached to our direct advert.

National Memorial Arboretum is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.

We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible.

JOB TITLE: Front of House Receptionist/Administrator

REPORTING TO: House Manager

HOURS: 36.25 hours on a shift basis, including weekends

We dream of Waverley Abbey becoming a destination of encounter with God, providing a world-class service in all areas of hospitality, centred around simple excellence. A5-star experience that allows each guest to understand that they are important to us, and we are here to serve them with kindness and excellence in customer service, which guests will feel in abundance. Guests will leave Waverley Abbey feeling restored, revived and refreshed, knowing that they are now part of our connected family.

As a key member of the Waverley Abbey Front of House team, you will provide a warm and friendly welcome to guests, students and visitors at reception, engage with and manage house administration tasks, and support other areas of the house as and

when required.

Key tasks

> Give a 5* welcome to visitors, guests, students and contractors.

> Be well acquainted with all activities and events due to take place in the house each day and be able to act as a central point of communication for our guest experience.

> Liaise with College staff and the House Manager to ensure students ,tutors and other guests stays with us are run smoothly and efficiently from time of booking through to their leaving us.

> Booking of bedroom reservations via telephone and email using CRM

> Ensure relevant staff in the Waverley Abbey team are well briefed with any updates to activities on the day.

> Administrative tasks day to day with speed, accuracy and efficiency.

> Act as Duty Manager for the House at weekends when required – on a rota basis.

> Engage face-to-face, by email and telephone with enquirers to inform them about and promote all that Waverley Abbey offers, signposting them to relevant areas of the organisation as appropriate.

> Ensure the foyer is clean, tidy and well presented at all times.

> Support other Front of House /café/restaurant/Event duties if required.

Main performance assessment criteria-Essential

> Friendly welcome and excellent customer service to all guests.

> Effective communication and liaison with staff at all levels.

> Adaptability and flexibility with respect to the daily needs of the business.

> Excellent IT and administrative skills.

> Highly organised, reliable and able to prioritise.

> Ability to perform under pressure with a “can do” attitude.

This job description is subject to alteration as the needs of the organisation change. Any substantial alterations will be made following consultation with you.

Administration and Cover Manager

Location: Bournville School, Birmingham

Salary: £32,597 FTE (£29,883 actual term time plus 10 days)

Vacancy Type: Permanent, Full Time

Closing date: 22/02/2026

Your Role

Are you looking for a position where you will be truly valued? Have you previously shown loyalty and longevity in roles as an Administrator? If you have answered ‘Yes’ , then we have great news for you!

We are looking for an Administration and Cover Manager to:

1. To effectively manage the day-to-day cover in the academy. 
2. To lead on and manage the academy’s admissions procedures. 
3. To manage the administrative team

Responsibilities will include:

• Managing both planned and daily cover in accordance with the academy’s policy and safeguarding requirements.
• Utilising the Supply Bank platform effectively to meet the academy’s day-to-day cover requirements
• Managing the academy’s admissions procedures for students in Years 4-11
• Being the point of contact between parents and the Academy concerning all aspects of the admissions process.

Due to the cover responsibilities of the role the successful candidate would need to be available to start work daily at 7:30 am.

Bournville School is a vibrant and diverse school. We are an ambitious school and value enthusiastic and hardworking staff. It is a very exciting time to join us.

We believe that every child should leave school proud of the young adult they have become, and that every youngster attending our Trust deserves the opportunity to thrive in an atmosphere where high expectation meets endless possibilities.

Applicants will join a well-led and motivated team committed to continuous improvement.

You should be:

• Passionate with an appetite to inspire young people
• Hardworking, imaginative and have excellent organisational and time management skills
• Experience of using Microsoft Office programmes
• Flexibility and be able to take both a proactive and responsive approach
• A dedicated team player who wants to work and engage with colleagues at all levels

In return we will offer you:

• Access to support and guidance from other subject leaders across the MAT and form subject expertise within the Academy SLT
• Bespoke Continual Professional Development (in the academy and online via the National College)
• Perkbox example benefits;
• Discounts at nationwide retailers
• Gym discount
• Cinema discounts
• Employee assistance programme
• Up to 4 structured counselling sessions per year
• A MAT wide focus on staff well-being

To Apply

If you feel you are a suitable candidate and would like to work for Fairfax Multi-Academy Trust, please click apply to be redirected to our website to complete your application.

This is a fixed term, maternity cover role (for up to 12 months). 

The Role

We’re looking for a super-organised, people-friendly administrator to help keep our Digital, Marketing and Business Enterprise teams running smoothly.

You’ll be right at the heart of our digital activity, triaging requests, managing web and marketing tasks, and helping make sure work is prioritised, tracked and delivered on time. You’ll be the go-to person who helps turn ideas and requests into clear actions, while also providing wider admin support that keeps everything ticking along behind the scenes.

If you enjoy variety, like bringing order to busy workloads, and get satisfaction from helping teams do their best work, this role is for you! 

About You

You’re organised, proactive and enjoy making things happen.

You’re confident communicating with a wide range of people, happy juggling different tasks, and calm when things get busy. You don’t need to be a digital expert, but you’re curious, keen to learn new systems, and comfortable using that knowledge to help triage queries and solve problems.

You’ll have experience in an admin or coordination role, be comfortable working with digital tools and shared systems, and enjoy being the person who brings clarity, structure and a positive energy to the team. 

About Us

We are the University of Southampton Students' Union (SUSU) – independent from the University and run by students, for students. Our vision is simple:  SUSU is here to enrich the life of every student. We are a workplace that’s buzzing with life, ideas, and opportunities – where your work directly shapes the student experience. 

As part of our team, you'll enjoy:

• Salary of £24,362 per annum
• Generous paid holiday - 24 days per year, plus 8 closure days (around Easter, August and Christmas) on top of 8 bank holidays.
• Defined contributions pension scheme
• Travel perks – discounted UniLink and Blue Star bus passes

To find out more, visit our website.

Apply Now

You can easily apply using your CV and covering letter by clicking on 'Apply Now'. 

Closing Date: 10am, Friday 20 February 2026

Interview Date: 2 March 2026

Please note feedback will not be provided if you are not shortlisted for interview.   

SUSU is an equal opportunities employer that values a diverse workforce and we want to reflect the student body that we represent. We value diversity, promote equality and challenge discrimination and will ensure that our recruitment activities are mindful of equality and diversity matters.  

People are at the heart of everything we do at Dandelion Time, whether they are our staff, volunteers, or the families we work with.  Being hands-on in the natural world is the basis for our activities and creativity at Dandelion Time. We care for the earth, plants, animals and each other.

We are excited to welcome someone new into our vibrant, committed and welcoming team as we deliver deeply rewarding work with vulnerable children and their families.  If you enjoy working with people, numbers, data and systems,and you get a buzz from keeping things running smoothly, this role will give you plenty of variety and purpose.

You’ll play a key part in our finance administration, keep essential policies and procedures up to date, and support the coordination of our staff and volunteers. From bookkeeping and invoice processing to maintaining accurate records, supporting recruitment and safeguarding checks and helping create a safe, well‑organised environment, your work will make a real difference every day.

Whilst some bookkeeping experience is important, you don’t need to be an expert in everything else.  Your confidence with numbers, organisation skills, willingness to learn and positive, “can‑do” attitude will ensure your success in this role. 

If you thrive in a lively and supportive team and want to contribute to something meaningful, we’d love to hear from you.

Location: Vauxhall, London (Hybrid – 3 days in the office, based in our modern workspace in Kennington Park)

Hours: 9am – 5pm, Monday to Friday (some flexibility available)

This role offers a rare chance to work across teams - grants development, fundraising and marketing along with the finance and operations team to support the delivery of our work, and gives you broad organisational exposure and multiple career pathways.                                                               

You will enjoy:

ü  Real variety

No two days look the same – you could be supporting finance processes, coordinating interviews, preparing documents, greeting visitors, or helping with office logistics.

ü  Genuine development

You will gain hands-on experience in:

· Charity finance

· HR Administration

· Operational systems and processes

· Office and organisational support

ü  Friendly team environment

You’ll be joining a supportive team who care about the mission and about each other. We work collaboratively, share ideas, and help one another succeed.

ü  A meaningful purpose

You work will directly support programmes that improve the lives of children and young people experiencing significant hardship.

About Buttle UK

Buttle UK exists to make a real difference to the lives of children and young people who are facing crisis, hardship and lack of opportunity. We provided targeted grants and practical support through our Chances for Children grants and a network of partners.

We are a value-led organisation, and we’re building a culture where colleagues feel listened to, trusted and supported.

About the Role:

This is an ideal role for someone who enjoys being at the heart of an organisation and likes supporting a busy, friendly team, working across teams – grants development, fundraising and marketing alongside the finance and operations team. We are looking for someone with good experience of working in a growing organisation who is able to build good working relationships with colleagues and manage multiple priorities.

Knowledge of basic financial principles and previous experience of working within finance and administrative roles is essential. As well as good communication skills both verbal and written, the candidate will be flexible in the way they work and take the initiative when needed. They will also demonstrate a willingness to learn and an interest in the UK voluntary sector.

This role will be a key part of the finance and operations team and contribute to the team’s objectives.

What will you be doing?

1.  Grants and Finance Support:

· To support the Finance and Grants teams by liaising with suppliers of items for grants, checking invoices and records, issuing purchase orders and placing orders

·  Providing first level support with the grants database system.

· Support with invoice entry and payment reconciliation on the grants system.

· Manage the organisation’s petty cash and reconciliation

· Support with processing invoices for payment

· Scanning, filing and logging account documents

·  Checking and updating ledger balances using the computerised accounting systems

2. HR Support:

· Support the HR Manager with recruitment and onboarding processes, and other key HR activities, including:

·  Assist the teams with recruitment administrative tasks including posting job adverts on relevant job boards; arranging interviews; responding to job applicants; issuing reference requests; filing of recruitment records.

· Provide support with induction process and induction schedules for new joiners.

·  Perform data entry and update records and databases for personnel in the HR Information system.

· Update organisation charts and other key documents and handle confidential information professionally.

3. Reception and Enquiries:

· Welcome visitors at Buttle UK and be the first point of contact for phone calls and visitors, signposting callers and enquiries when Buttle UK cannot assist

·  Take responsibility for the out-of-hours voicemail facility and respond to all messages on a timely basis.

· Manage company correspondence including phone calls, emails, letters and packages in accordance with Buttle UK procedures, and distribute to relevant staff.

4. General Administration for the Buttle Office

· Organise set up of meeting rooms ahead of key meetings

· Make travel arrangements and hotel bookings for staff where necessary

· Ad-hoc admin tasks as directed by the Senior Management Team

· Track office stationery levels, including printer requirements and equipment for home-based staff, re-ordering, when required, and maintain relationships with stationery suppliers.

·  Oversee day-to-day office functions to ensure the office runs smoothly and efficiently.

· Maintain and organise office files, both physical and digital.

·  Support the organisation during office events including staff meetings, team building activities and corporate functions.

This role is perfect if you enjoy a mixture of people-focused and systems-focused tasks. Every day is different – you will receive training and support to succeed in your role.

What We’re Looking For:

We’re looking for someone who is:

· Organised and reliable

· Friendly and people-oriented

· Comfortable with numbers and systems

· Happy working with multiple teams

· Proactive and keen to learn

· Calm under pressure and able to prioritise

Person Specification

Essential

· At least one year working in an administrative and/or finance role

· General book-keeping and accounting experience - AAT entry level certification desired

· Experience of using databases and spreadsheets

· Experience of providing support to several teams, ability to multi-task and prioritise.

· Experience of dealing with people from a wide range of backgrounds, both on the phone and in person

· Good organisational skills and attention to detail

· Proven IT skills, including Google Suite and Microsoft office

· Strong communication skills

· Willingness to learn new systems (finance, HR, grants)

· A positive, proactive and helpful approach

· Ability to maintain confidentiality

Desirable

· Experience in an admin, finance, HR or customer-facing role

· Experience of using databases

· An interest in learning and development and interest in working within the charity sector

Attitude

· A self-starter with energy and drive, who is willing to respond to what needs doing and to take responsibility for their work

·  Efficient, adaptable and proactive approach to working.

· A commitment to promote the best interests of children and young people. Empathetic and non-judgmental towards the needs of children and families living in poverty.

What We Offer

· Hybrid working (c.3 days in the office)

· Strong commitment to staff development

· Cycle to Work Scheme

· Generous 25 days annual leave + Christmas closure + bank holidays

· Employer pension contribution

· Employee assistance programme for staff wellbeing and support

· Life assurance scheme

· Free eye tests and payment of up to £100 for glasses if required

· Enhanced maternity/paternity and sick pay

· Opportunities for career progression in Finance, HR or Operations

Interviews: Monday 9th & Thursday 12th March 2026

Please note that we may close the advert for this role early if we receive applications from suitable candidates. We hope you will apply as early as possible if you are interested in the role.

Help a Black-led national youth music charity run brilliantly behind the scenes. We’re hiring an experienced operations manager to own the systems, administration and reporting that enable our work with young people to thrive.

UD Music Foundation is a Black-led National Youth Music Organisation based in Stratford, Newham, with a 25-year track record rooted in Black music culture. Founded by musicians in 2000, UD educates, empowers and creates life opportunities for young people, addressing racial and socio-economic inequality through talent development, skills building and pathways into the music industry.

This is a senior, hands-on operational role in a small, mission-driven organisation. You will take ownership of our core operational, administrative and reporting systems—bringing structure, consistency and follow-through across calendars, documentation, records, deadlines and organisational processes. Working closely with the Chief Executive Officer, you will help ensure UD runs smoothly, reliably and responsibly.

You’ll play a key role in:

• maintaining strong operational and administrative systems and accurate records

• coordinating funder reporting, monitoring returns and evidence collation across grants

• supporting financial administration (invoices, expenses, contractor payments) and audit readiness

• coordinating governance administration with the CEO (board papers, registers, policy updates)

• supporting project delivery administration including events, workshops and performances

• overseeing operational compliance administration (data protection, safeguarding, health and safety)

This role is for someone who enjoys being the organisational “glue”—methodical, calm, and highly organised—with strong judgement, attention to detail and confidence managing competing deadlines. It is not a programme-leading or strategy role.

UD is committed to equity, diversity and inclusion and warmly welcomes applications from candidates underrepresented in the arts and cultural sector. We are happy to discuss access needs or reasonable adjustments at any stage of the process.