Financial administrator assistant jobs near London, Greater London
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This full-time role could be split into a half-time post for the right candidate.
Do you want to be part of developing high-quality Religious Education in England and Wales?The Religious Education Council of England and Wales (REC) is a national charity campaigning and advocating for high-quality education in religion and worldviews. Our vision is for every young person in England and Wales to experience academically rigorous and personally inspiring Religious Education (RE).
A recent survey showed that two thirds of UK adults think RE is an important part of the school curriculum today, and that RE has an impact on people’s ability to understand each other in wider society.
We are seeking an Administrator to help take care of our communications, admin and financial administration.
This is a remote working position, assisting the Executive Officer and REC Board.You will work with Xero, reconciling bank transactions, preparing reports, and issuing invoices. You will spend the majority of your time involved in administration and communication tasks, such as communicating with RE council Members, schools, contractors, and developing newsletters. The role will involve minute-taking of committee meetings and assisting with the policy and legal requirements in the charity. Several times a year, you will assist in running REC events which will require occasional travel to event venues in England and Wales.
Closing Date - Sunday 14th August - 11.30pm
The client requests no contact from agencies or media sales.
Homeworkers Worldwide is looking for a flexible and well organised Administrator, to support our Director in delivering projects and developing our organisation, both here in the UK and internationally.
This role will provide administrative support both for our Brand Engagement role within the EC-funded Hidden Homeworkers project in South Asia, and for HWW as an organisation. Typical tasks would include maintaining monitoring and financial records, organising events and minuting meetings, supporting with project communications, and with internet-based research tasks.
The postholder will bring strong administrative skills, with solid experience in using word processing, spreadsheets, e mail and the internet, with a calm and methodical approach and the ability to work independently on occasions. Ideally, they will also have experience of book-keeping, event organisation, and communications work, particularly social media/updating websites (we are currently using Squarespace, Mailchimp and Canva).
Homeworkers Worldwide is a small NGO established in 1996 to support homeworkers around the world, most of whom are women, to come together to claim their rights and earn a fair and secure wage in decent working conditions. We:
- Support grass roots organising of homeworkers to bring about change
- Engage with brands and suppliers to work to improve conditions in their supply chains
- Carry out research and policy work, to understand the challenges homeworkers face and identify solutions
- Campaign to hold governments and companies to account and scale up change.
At the moment we have resource for a part time (21 hours/week) position on a six month contract, but we plan to continue the role beyond this date, depending on funding. In the future, there may also be scope to increase the hours, depending on the post holder’s situation. We are also open to hearing from freelancers who may be interested in the role on a self-employed basis.
Homebased position, based in the north of England and able to travel to Leeds and possibly other locations in Yorkshire/Lancashire at least once a month.
Download full details from our website, or use the Contact page if you require further information. Please ensure your Cover letter addresses the Essential requirements as set out in the Person Specification. We are also requesting candidates to complete the Equal Opportunities Monitoring Form, to help us monitor the effectiveness of our advertising strategy in attracting a diverse pool of candidates.
Closing Date: Monday 5th September 2022 (9am)
Interview Date: Tues 13th September 2022
Send your CV, with a covering letter telling us why you are interested in the post and outlining how you meet the at least the Essential criteria in the Person Specification.
If you are shortlisted, your experience, ability and skills will then be further assessed at a face-to-face interview in Leeds, which will start with a task.
Applicants invited for interview can claim prebooked train fares from the north of England.
The client requests no contact from agencies or media sales.
Location: Hybrid work - 1 day per week in LAWRS’ offices in London (Old Street) and 2 days from home
Fixed term contract with possibilities of extension
The Latin American Women’s Rights Service (LAWRS) is a human rights and feminist organisation led by and for Latin American migrant women in the UK. Our work is dedicated to supporting the immediate and long-term needs of Latin American migrant women exposed to violations of their fundamental human rights; facing violence against women and girls, exploitation or trafficking; enduring difficult living and working conditions in low paid jobs, and facing barriers to social protection.
The Administrator and Finance Officer provides both clerical and administrative support to the LAWRS team on a day-to-day basis. They are involved with the coordination and implementation of office procedures and have responsibility for specific project activities and tasks as needed.
This post is open to Latin American women only* in accordance with the Equality Act 2010. We particularly welcome applications from disabled and LGBTQ+ candidates as they are currently underrepresented within the team.
*women who identify as Latin Americans (1st and 2nd generation) and speak Spanish and/or Brazilian Portuguese.
Please note that only applicants with the right to work in the UK covering the duration of the contract will be considered for this position.
Closing date for applications: Sunday 21st August 2022
Interviews: Wednesday 31st August 22 (via Zoom)
The client requests no contact from agencies or media sales.
- Reporting to: Chief Executive
- Salary: £60,000pa
- Responsible for: Finance Team (Finance Manager and 2 Finance Administrators)
- Hybrid Working: Ideally, 2 days a week would be required at their offices
- Benefits: 35 days a holiday, plus up to 9% Pension Scheme
- The client would like to arrange interviews as soon as possible, so please apply immediately
Main purpose of the post
- To provide financial leadership to the organisation in partnership with the Leadership Team and the Board, to include achievement of our organisational strategic objectives, and contributing to the ongoing development and effective implementation of the finance strategy.
- To deliver a full and effective financial management service to the charity together with the Finance team and our auditors to ensuring that processes and procedures are fit for purpose and financial controls are in place that manage the risks.
- To undertake the role of Company Secretary and ensure these responsibilities are met in a timely manner, including filings at Companies House and the Charity Commission.
- Together with the rest of the Leadership Team to provide leadership and direction to staff across the charity operations.
- Present and communicate regular finance reports and information in a way which non-finance experts can understand, including beneficiary trustees
Strategy and Leadership
1. Proactively contribute to the overall strategic direction of the organisation preparing financial forecasts and ensuring that decisions reached are included in the annual budget and long-term forecasts.
2. Foster a culture of financial responsibility and value for money, developing systems of scrutiny to ensure best value in all organisational expenditure.
3. Act as the strategic lead for IT at the charity and ensure that the charity's IT Strategy is implemented and that IT and digital systems are fit for purpose, and that the charity receives a high standard of service from our outsourced IT support company.
Compliance, Risk and Audit
1. Oversee the monitoring of the organisation's financial performance and lead the annual budgeting process. Ensure accurate management accounts are delivered within appropriate timescales. Ensure that as the monthly income and expenditure statements are produced, variances are identified for discussion with individual line managers in order to produce a monthly narrative on performance and to project the impact of changes on the forward budget.
2. Ensure robust systems of financial controls, mitigating the risk of fraud and error. Maintain the Standing Financial Orders. Ensure there is clarity around the reserves policy.
Treasury and Investment Management
1. Ensure that the charity's Financial Standing Orders, policies, procedures and systems are robust and effective, and reviewing these as necessary.
2. Ensure that the investment portfolios and other liquid assets are properly managed, maintaining regular contact with Fund Managers and the bank Relationship Manager
3. Provide a strategic overview on investments, assets and reserves, prepare reports, and support the functioning of the Finance and Audit committee
Near Neighbours brings people together in communities that are religiously and ethnically diverse, so that they can get to know each other better, build relationships of trust and collaborate together on initiatives that improve the local community they live in.
Near Neighbours is a subsidiary of the Church Urban Fund alongside the Just Finance Foundation, that focuses on financial education for young people and building financial capability in communities, and whilst these are 3 separate charities, we share an office, senior team and back-office functions. This role would be to work on grant programmes for both Near Neighbours and the Church Urban Fund.
We are currently seeking a process driven, methodical grants administrator with clear communication to support our grants team with all aspects of the grant administration process: from initial enquiries, processing, through to grant monitoring.
The role will be to provide administrative support to our three small grants programmes:
- the Near Neighbours small grant scheme, bringing together neighbours from religiously and ethnically diverse backgrounds
- the Windrush Day Grants Scheme, educating and celebrating the Windrush Generation and bringing people together
- the Refugee Small Grants Programme, supporting the outreach work of churches and Christian organisations for work with Ukrainian and Afghan refugees
The ideal candidate will have at least 2 year’s experience in administration or project support, experience working with databases and content management systems, with a knowledge of issues associated with poverty and inequality.
This role offers the opportunity to work as part of a small, friendly, supportive wider programmes team, working on projects in Homelessness, Financial Education, Youth Leadership and promoting faith based social action.
Application deadline Sunday 21st August 2022.
We do reserve the right to close this advertisement early if we receive a high volume of suitable applications. Therefore, if you are interested, please do submit your application as early as possible.
To apply, please send us your CV with a brief covering letter telling us why you are interested in the role.
CUF is an inclusive organisation with a diverse workforce, we welcome all applications. We want our workforce to be truly representative of the Communities we serve. Diversity is an asset to our organisation and helps us create an inclusive, welcoming environment for all.
The client requests no contact from agencies or media sales.
Cara Syria Programme in Region
‘Investing in Syria’s Intellectual Capital: Creating Pathways to the Future’
Post Cara Syria Programme Administrator
Purpose To provide administrative support to Syria Programme activities, including finances, events logistics, core database, data capture, electronic filing.
Experience Masters degree OR equivalent experience with a minimum of 1-year using Excel for both data capture and financial book-keeping purposes.
Start Date 19th September 2022
Duration 15-months with a possible extension.
Salary £24,000 - £25,000 pro rata (depending on experience)
Reporting to Programme Officer: Grants & Research
Application Deadline 26/08/2022_________________________________________________________________________________
The Council for At-Risk Academics is a UK-registered charity founded in 1933 under the leadership of William Beveridge, to rescue academics suffering persecution under the rise of Nazism and facilitate their continued work in safety. Sixteen Cara Fellows from the 1930s and 1940s became Nobel Laureates, and many more innovators in their fields, including, Nikolaus Pevsner, Lise Meitner and Karl Popper. A number of Cara’s founders and Council members also personally provided places and/or funds to help individual academics; and Cara, known in the 1930s as the AAC, later the SPSL, was closely involved in the successful effort in 1933 to bring to London the Warburg Institute art library, which had been prohibited by the Nazis, and six of its staff.
Cara has been a lifeline to academics at risk for almost 90 years, as and when world events have placed them in the line of fire: Hungarian Uprising, Cold War, Apartheid South Africa, Iran, Latin American Juntas, Vietnam, Kosovo, DRC, Rwanda, Sudan, Zimbabwe etc. and, more recently Iraq, Yemen, Iran, Syria and Ukraine. Cara support provided through its core fellowship programme is typically framed as temporary sanctuary offered at times of heightened risk. The aim of its country programmes is to support those who remain in their country of origin or who have sought safety in neighbouring countries, facilitating professional connection, academic development and continued academic contribution during periods of uncertainty.
Cara Objectives ‘To assist academics who have been, or are, or are at risk of being, subject to discrimination, persecution, suffering or violence on account of race, religion, nationality, membership of a particular social group, or political opinion, to relieve needs among them and their dependants and ensure that their specialist knowledge and abilities can continue to be used for the benefit of the public.’
‘To advance education by supporting academics and their educational institutions in countries where their continuing work is at risk or compromised, to ensure that such academics and institutions can continue to fulfil their critical role as educators for the public benefit.’
Cara Syria Programme (SP) in Region
Launched in October 2016, the Cara Syria Programme in Region is now in its sixth year, working predominantly with Syrian academics in exile in Turkey where the greatest number have sought refuge. Cara has over 500 Syrian academics registered on the SP database, of which over 200 who are actively engaged in one of more of the SP activities.
Syria Programme Aim ‘To nurture and enable future opportunities for Syrian academics by facilitating professional connection and collaboration and continued academic development and contribution whilst in exile, as a group that is vital to the future of Syria.’
Syria Programme Activities
- English for Academic Purposes (EAP) an online-learning activity, which combines weekly one-to-one online EAP sessions, with weekly group ‘English Language’ and ‘Speaking Practice’ sessions, supported by 90 university EAP experts in a voluntary capacity.
- Academic Skills Development (ASD) a second online-learning activity combining weekly E-learn Soiree sessions, with a comprehensive online 8-module Foundation Course and ad-hoc short courses responding to identified need. Soiree recordings are made available as an important resource to SP participants through the dedicated closed Cara Syria Programme website.
- Research Incubation Visits (RIVs) 4- to 8-week visits by SP participants to discipline-relevant UK university departments to allow networking, training and the development of a collaborative research project with host academics. It also offers up to 2-year institutional affiliation with continued access to host university online resources post return to country of exile.
- Syria Research Fellowship Scheme (SRFS) provides funding to support research on Syria or Syrian populations in exile, with grants from £1K to £10K. Cara’s partnership model is central to this activity, with project teams partnered with experienced, mainly UK-based, mentors who support the team through the initial development of research proposals and, if successful, through to publication with implementation is led by the Syrian team members. The partnering, in this action-learning strand, aims to ensure that methodology, methods and practices reflect international standards and good practice, as well as delivering rigorous quality publishable outputs. Teams are encouraged where possible to include academic colleagues from their host country, i.e. Turkey.
Online elements of the Programme are supported by a dedicated online Portal.
SP Principal Funders
- Mellon Foundation which funds Arts & Humanities activities.
- Open Society Foundation (OSF) funds all activities regardless of discipline.
Staff and Governance
Governance The development and implementation of strands 1 and 2 are overseen by their respective Steering Groups comprising experts from the universities of Bradford, Cardiff, Edinburgh, Kent, Leeds, Middlesex, Queen Mary’s, Reading, Sheffield, USW, all on a voluntary basis. The overall Programme is overseen by the Cara Syria Programme Steering Committee comprising the Cara Chair, Honorary Secretary, Executive Director, and 2 Cara Trustees/Board members.
Syria Programme Staffing The Cara Syria Programme is currently looking to recruit a new Administrator to work alongside three SP Programme Officers and a part-time freelance Financial Officer. The overall Syria Programme lead is the Cara Middle-East Adviser. The successful candidate will be contracted as a Cara member of staff.
Volunteers The Programme relies extensively on voluntary support for all its strands, with over 350 university discipline and EAP experts committed to supporting the SP, delivering weekly online one-to-one EAP sessions, the E-Learn Soiree series, supporting research and facilitating workshops.
Person Specification and Responsibilities
1. Qualification or Experience
• Graduate degree or equivalent experience in the workplace.
• One-year minimum administration experience in a project of a similar scale
- Fluent English – spoken and written.
- Experience of Microsoft Excel for book-keeping, data capture and analysis purposes.
- Excellent/proven time-management and organisational skills.
- Excellent attention to detail.
- Confident, sensitive communication skills.
- Excellent/proven writing skills.
- Good team player.
- Ability to work independently to deadlines.
- Understanding of issues of confidentiality.
- Dynamic and flexible work manner.
- Ability to accept and use feedback.
- Arabic and/or Turkish language.
- IT and Social Media experience to support the SP website and communication.
- Database experience, ideally with Salesforce
2. Responsibilities The overall role will be to support the Syria Programme team in the administration of day-to-day activities, including communication, record-keeping and filing, data capture and analysis, scheduling, event-related logistics amongst other admin-related activities.
More specifically, the post holder will be the first point of contact for SP applicants and responsible for the eligibility verification process, the Foundation Course which is mandatory for all new participants, as well as for supporting the Programme Officer: Grants/Research activities.
The Programme Officer: Grants/Research will be the post-holder’s immediate line manager.
The Syria Programme Administrator will receive a contract, appropriate support and relevant training and supervision, a salary of between £24,000 to £25,000 pro rata based on experience, and a pension contribution of 8% of salary following completion of the two-month probationary period.
They, in turn, will be expected to adhere to Cara’s policies and practices on confidentiality, equal opportunities and health and safety, and to wear appropriate dress.
SP staff are expected to spend two days a week at the Cara offices in the Elephant and Castle – Wednesday and Thursday from 9.30am to 5.30pm. Working hours for the other three days is 9am to 5pm. Annual leave is 25 days a year pro rata, plus public holidays.
4. Time Commitment The post will be for 15 months, 5 days a week, to start on 19th September 2022. The incumbent will be subject to a 2-month probationary period.
5. Application Please include your CV and a covering letter outlining your suitability for the post by making reference to the ‘Person Specification and Responsibilities’. NB. Submissions without a covering letter will not be considered. Please include contact details for 3 suitable referees, ideally individuals for whom you have worked. These will only be taken up with your prior permission. Please include ‘SP Administrator’ in the subject line of your electronic submission.
Application Deadline 26 August 2022
 Lord William Beveridge was Director of the London School of Economics and Political Science from 1919 to 1937
We are proud to be partnering with a charity who work across the UK to give opportunities to girls and young women to thrive, grow and give back to their communities. We are working together to find an outstanding Finance and Legal Administrator. This is a part time (28 hours) and a temporary role.
The Finance and Legal Administrator will be responsible for the input and monthly reconciliation of the Purchase Ledger for the organisation and will provide assistance in ensuring accurate account analysis. You will have to understand and adhere to internal financial procedures and controls for the authorisation of all invoices, expenses, payments and petty cash. You will provide information on transactions as requested by budget holders and finance staff in relation to the purchase ledger. You will assist with queries to the finance email account as required. You will be responsible to provide efficient administrative support to the Finance department including diary management, room bookings, travel arrangements, email correspondence and ensuring the smooth running of the office.
You will need to have the ability to organise own workload and achieve deadlines. You should have great communication, numeracy, IT and organisational skills. You need to have experience working as an administrator. You also need experience of operating a computerised Purchase Ledger system.
As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.
In order to apply please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role.
We’re working with a fantastic education charity who are looking for an Administrator/PA to the CEO to join their team on a 3-6 month basis with the possibility of the role being made permanent thereafter. You’ll manage the CEO, diary, travel and accommodation arrangement for the CEO, as well as providing support with meetings, including managing room bookings and disseminating agendas.
You’ll also provide administrative support across the organisation, supporting the Governance Officer with meetings and admin. You’ll ensure the CRM is up to date with trustee details and support with governance annual planning administration. You’ll also provide support for the wider Governance team, including record keeping, filing and organising team meeting. You will also assist with some financial responsibilities, e.g. raising POs, processing invoices.
You will need:
- The ability to lead areas of work independently
- To be solutions-focused and highly organised
- Strong attention to detail
- Clear and concise written communication
If you would like to have an informal discussion, please call Chloe or James on 02030 062787 or email [email protected].
Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.
We are passionate about improving equality across the sector, you can read more about our commitment to diversity here. We proactively welcome applications from a diverse range of candidates.
If enough applications are received the charity reserve the right to end the application period sooner.
We are looking for someone to provide financial administration across the Project; maintain accurate income records; process housing benefit and personal rent payments from residents; ensure Support Workers have up to date information on resident arrears; process and maintain petty cash; receive, code and process invoices for expenditure; and input and maintain financial data onto the computer system.
40 hours per week, Monday to Friday.
Church Army is an auto enrolment employer. If you are eligible for pension contributions, you will be enrolled in to a qualifying scheme and minimum pension contributions will be made by the employer.
33 days per year, inclusive of bank holidays.
An enhanced DBS check required and compliance with Church Army’s safeguarding policies. Safeguarding training will be required.
Physical requirement: The Marylebone Project is based over two sites, 100m apart, and the job regularly involves walking throughout and between both sites. The Bradbury House site is a listed building, over five floors. The postholder must be able to access all areas of the Project, and may be required to do so quickly in the event of an emergency. There is also a requirement to travel across London and to Sheffield for work-related purposes. The ability to undertake these physical aspects of the role and to carry smaller items are required as essential.
Closing date for applications:9am Friday 26th August 2022
For more information on the role, please see the Job Description.
How to apply
Please see attached the application form and send this back to our recruitment inbox noted in our Job Description. Alternatively you can visit our website.
Interviews date: Week Commencing 5th September 2022
Please note that CVs will not be accepcted.
Prospectus is pleased to be working with a leading London university to recruit for a temporary Senior Administrator to provide efficient and effective support to the Pro-Vice Chancellor and Chief Executive Officer as well as the Executive team. This is a full-time role, starting as soon as possible and running for around 3 months. It will be on a hybrid working basis, with 3 days a week spent on campus and the remainder remote.
The purpose of this role is to support senior colleagues and the wider team with administrative functions including, but not limited to, diary management, event support, meeting organisation and minuting and financial administration. Supporting senior meetings, you will deal confidentially and discreetly with sensitive, organisational information.
To be considered for this role, you will have experience in a similar senior administrative position, ideally within Higher Education. Experienced in providing executive support, you will have strong prioritisation and communication skills along with attention to detail. You will also have strong IT skills and the ability to work effectively both independently and as part of a team.
This post is being offered on a temporary basis, to start as soon as possible and run for around 3 months, in the first instance, so you must be able to meet these timeframes.
If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV, in Word format, by clicking 'apply now' below.
The Nehemiah Project is seeking an administrator to work at the heart our Recovery Programme team, assisting and supporting as the Team show vulnerable adult men how they can change their lives for the better, reunite with their families, and create a future they can look forward to. The ideal candidate will be friendly and approachable, and enjoy variety in their daily work.
We are seeking a candidate who is willing to be flexible to respond to the demands of the job and is also willing to go to each of our offices every week. The post is varied and involves contact with our Residents, the Local Authority and volunteers. The Recovery Programme Office is the heart of Nehemiah’s charitable activities, and this post is its lynchpin, liaising with all departments of the Charity and playing an important role in helping our Residents settle in and maintain their abstinence.
Objectives of this Role
- To ensure the smooth running of the Recovery Programme Office
- To support Recovery staff in their work
- To manage Nehemiah Residents’ Housing Benefit applications and accounts
- To liaise with the Volunteer Manager assisting and supporting volunteers
- To maintain records in order to collate and present management information reports to the CEO
- To work with staff to ensure the efficient functioning of the Nehemiah houses, including maintenance reporting, purchasing and budgeting
Experience, skills and abilities:
- A business or business technology qualification would be and advantage
- Friendly, with excellent communication skills
- Confident with MS Office applications and databases
- Efficient, with the ability prioritise
- Good time management and punctuality
For full details, please see the Job Description and Person Specification
The client requests no contact from agencies or media sales.
Our client, a leading London University, are recruiting for a temporary Research and Enterprise Administrator to provide key support for the department's research and enterprise projects. This role is offered on a full time basis, for three months in the first instance, and will be on a hybrid working basis
This position will be instrumental in supporting the school's research and enterprise administration, involving proposal administration, budgeting and financial monitoring as well as reporting. You will guide research staff through the submission process for research grants and contracts as well as support managers with setting out budgets for awarded projects. Supporting various aspects of the process, you will also be responsible for generating reports on project expenditure and progress.
In order to be considered, you will have worked in a similar role and have experience with university funding administration. With strong administrative and numeracy skills as well as interpersonal and communication skills, you will also be capable of analysing research proposals and maintaining financial records.
Please initially apply with a Word Copy of your CV - more information about the role and the organisation will be provided to suitable candidates.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Role: Team Administrator
Working arrangements / Location: North London - Hybrid working
Employment Type: Temporary ongoing
Salary/rate: up to £12.82 per hour (25k)
Working hours: 37.5 hours a week
CLOSING DATE: ASAP
My client is looking for an experienced administrator with strong technical capability, who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the day to day administration support of the management and programmes team.
- Provide effective day-to-day administrative support to the Management Team, including assisting the CEO
- Assist in coordinating and administration of events including staff meetings, board meetings and other organisational meetings and events, including minute taking, preparation and circulation of relevant documents
- Provide administrative assistance to the Programmes team, including planning mentoring graduations
- Produce and update branded organisational documents and templates
- Inducting staff in all systems (Salesforce, Microsoft Office and Teams)
- Respond to and forward all enquiries in the admin inbox
- Provide financial administrative support including invoice processing and logging income & expenditure
- Assist the fundraising team to get relevant funder information onto Salesforce
- Support administrative tasks related to new staff on boarding
- Collect, input and cleanse programmes data
- Assist in the programme management process by collecting, collating and producing records, documentation and reports needed by the management team
- Responsibility for regularly and systematically maintaining and updating systems, procedures and records in electronic format to enhance and support operations
- Act as a liaison between the staff team and external providers of IT and systems support and equipment, triaging all staff IT and systems issues and passing them onto the relevant provider
- Support with communications by assisting on the staff newsletter and updating the website
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Job title: Administrative Assistant
Reports to: Team and Office Manager
Salary: Range of £18,000 to £20,000 depending on experience.
Location: High Holborn, London
Hours: Full time
The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.
Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.
We are looking for a motivated individual to join us as Administrative Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work.
The role will require someone who preferably has some experience of providing administrative support to a busy team (preferably within the charity/not-for-profit sector), who is flexible, has excellent time management skills and is able work on own initiative. The successful candidate will be working across various departments, including membership, journals, events, Early Career Grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook.
- To provide day to day administration for the RSTMH team, including but not limited to financial administration, arranging meetings, booking travel and accommodation, desk research, diary management, and organising other meetings and events as required
- To develop and maintain effective working relationships across RSTMH
- To ensure that all assigned tasks are completed to a high standard
- To ensure that all general telephone, email, and written enquiries are dealt with efficiently and promptly
- To support the management of office stock levels and team planning tools
- To be responsible for opening and distributing post daily
- To undertake electronic and paper filing and maintaining filing systems appropriately
- To provide administrative and project support to the CEO
- To assist with the management of the RSTMH meeting rooms and team areas
- To support and attend RSTMH events, including handling delegate registration enquiries via telephone and email, collating event packs and materials, and conducting desk research on the cost and availability of venues and caterers
- To assist with the administration associated with the RSTMH Early Career Grants programme
- To support the Digital Communications Manager on areas such as finding global health news to share on RSTMH’s social media, uploading to and editing the website, and helping to prepare the fortnightly newsletter
- To provide support to the Membership Manager on specific projects related to RSTMH’s recruitment of members and the delivery of benefits to existing member
- To be responsible for the general administration and upkeep of RSTMH’s online opportunities platform, grow
- To participate in team meetings, planning and initiatives
- To undertake any other reasonable tasks as could be expected of an Administrative Assistant
Essential Technical Skills:
- Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
- Capacity to set up and maintain administrative processes and office systems
- Excellent written and verbal communication skills and a strong understanding of delivering great customer service
- Good analytical skills with the ability to identify key points from complex material or information
- Experience of being responsible for initiating, planning, and developing own areas of work
- High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
- Exceptional use of written and spoken English
- Experience providing administration support, preferably in an office environment.
- Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
- Ability to be calm under pressure and help build a collaborative team culture
- Flexibility and willingness to work under own initiative
- Discretion when dealing with confidential information
- Willingness to undertake other responsibilities and an eagerness to learn
- A demonstrated commitment to and interest in the aims and objectives of RSTMH
- Filing experience
- Experience of working with databases
- Professional, polite, and confident telephone manner
- Experience of working in events
Closing date: 17:00 on Thursday 18 August 2022.
Please click the apply button to be taken to our online submission platform. Here you will need to fill out the form and upload your CV.
No agencies please.
A vital role in this growing charity bringing the accounting systems together in one role, helping to streamline the processes within the charity. The successful applicant will be pro-active, self-motivated and show initiative and flexibility. You will work closely with the Chief Executive and Head of Fundraising to ensure financial procedures are compliant and are followed by the team. You will help to adapt policies and procedures as required and will have excellent book keeping skills, using Xero, our online accounting system, bringing information from our database (we use Raisers Edge) into Xero and preparing monthly management reports for the senior team along with quarterly Trustee reports.
A great opportunity to develop an all round understanding of the accounting required for a medical charity that both supports people living with the condition and funds innovative research into the cause and the cure.
The client requests no contact from agencies or media sales.