Manchester City Centre

Starting Salary £37,452 per annum (£22,471.20 pro-rated - 60% FTE)

Part-Time – 97.5 hours per month (Working pattern is flexible to meet requirements of a monthly payroll cycle)

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys unexploded landmines, bombs and munitions from places affected by conflict. We make it safe for communities to use their land again so people can take themselves out of poverty and live without fear. We also provide education programmes, particularly for children, so people can live, work, travel and play as safely as a possible until land can be cleared.  Since 1989, MAG has helped over 17 million people in 68 countries rebuild their lives and livelihoods after war.

We are looking to recruit a highly experienced Payroll Manager to manage the complete, accurate and compliant processing of all aspects of MAG’s international payroll (circa 250 employees across 25+ countries). As Payroll Manager, you will: 

• Supervise the Assistant Accountants to ensure accurate processing of payroll changes, expenses claims and analysis of advance forms 

• Review of monthly payroll reconciliations and resolve any discrepancies

• Liaise with Western Union, RBS and FXecute and ADP to ensure staff are paid on time and correctly

• Keep on top of changing legislation and ensure MAG is adhering to latest best practice and legislation

• Lead on the year-end processes including production of P60s and P11Ds where appropriate, as well as ensuring compliance and reporting for the annual Short Term Business Visitor Review. 

• Assist the Head of Corporate Finance in preparation of HQ staff cost budgets and quarterly reforecasts, as well as calculating international staff salary recharge rates

You will need extensive experience of processing weekly or monthly payrolls, using accounting software/systems as well as working with a third party payroll provider. Detailed knowledge and understanding of current UK PAYE/HMRC legislation is also essential. You will be able to communicate clearly both verbally and by email with ease. You will be confident in prioritising a demanding workload and working well under pressure, whilst being organised and maintaining very high attention to detail. Experience of working with PS Financials and ADP is desirable but not essential. 

This role is a part-time role for 97.5 hours per month. A suitable working pattern which suit the requirements of MAG’s monthly payroll cycle will be agreed between MAG and the successful candidate

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed.

How to apply

For further information and details of how to apply, please visit our website before the closing date of the 24th November 2019.     

Due to the high volume of applications that we receive, we are not able to respond to every application. If you have not heard back from us within 3 weeks of applying, it means that your application has not been successful.

Your new company
My client is charity based in Central London. They are currently recruiting for a Payroll Manager on a permanent basis.

Your new role
You will be reporting to the Head of Finance in a Payroll Manager role. This is a sole role responsible for managing the end to end payroll for the organisation. Responsibilities include delivering payroll services to 400 employees, ensuring accurate payments, reports and returns are made to HMRC, pension providers and other statutory bodies.

What you'll need to succeed
You will need to be an experienced Payroll professional with a concrete understanding of the overall payroll process. Experience with Cascade is essential.

What you'll get in return
In return, you will receive a salary of £35,000 per annum working on a permanent basis. An excellent benefits package is also included.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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Job Purpose: 

To take full responsibility for payroll which will enable the current payroll manager to work with the systems team to improve processes and make systems improvements.

To deliver an effective and efficient payroll service in order to meet the needs of the Institution and current legislation.

Main Duties & Responsibilities of the role: 

• To process monthly payrolls
• Ensure an accurate payroll for payments and deductions for: permanent employees, temporary and casual staff and associate lecturers
• To process payments for other workers on payroll eg external examiners.
• To process all month-end routines for each payroll including; recording, summarising and analysing the payrolls on a timely basis for the purposes of reconciliation and annual returns.
• To import agreed expenses claims. Query claims which do not follow the expenses policy.
• To import and process timesheets and overtime claims
  To prepare monthly pay BACS files for authorisation and payment.
• To maintain records of all earnings and statutory deductions including the preparation and payment of liabilities for PAYE, NIC and student loan deductions.
• Prepare remittance for the payment of statutory payments to HMRC and pension providers, ensuring payment to all creditors is accurate and promptly made to avoid financial penalties.
  To maintain appropriate monthly records of deductions of the TPS, USS, Local Government  pension scheme and Scottish Widows pension schemes , remit contributions and to promptly prepare and submit annual returns following each scheme’s procedures. (Strong Pensions exposure with respect to payroll is advantageous)
  To process monthly electronic contribution files, reconcile and prepare remittance for all AVC pension contributions.  Answer all queries from all pension schemes, as necessary.
• To administer all other voluntary and other deductions from pay i.e., Childcare Vouchers and additional pensions and Attachment of Earnings Orders
• To administer HMRC procedures in dealing with new employees and leavers, Statutory Sick Pay and Statutory Maternity Pay schemes, Student Loan repayments, tax code amendments, annual returns (FBI, P60s, P35s etc).
  To deal with the administration of Travel Loans, Pay Advances and Staff queries on all matters as they relate to the points above.
• Answer all day to day queries relating to payroll. Monitor and maintain the payroll email inbox.
• To maintain the computerised payroll records of all staff by ensuring self-service payroll changes by employees are validated. Ensure we meet GDPR and ensuring we maintain security and integrity of all staff records.
• To check and validate any changes to the system manage, to ensure payroll calculations are accurate eg , following the implementation of pay awards/promotions/changes in FTE etc.
• To deal with routine correspondence and queries from HMRC in respect of PAYE, NIC, P6s, P9s, SL1 and SL2s matters for all staff as well as dealing with queries from the Department for Work and Pensions and Office for National Statistics.
• Keep updated in University payroll policies and be able to advise on payroll issues. This involves researching and interpreting legislation/regulations to ensure the correct advice is given.
  To maintain an up to date knowledge of legislation as it relates to payroll administration and, in support of this, to attend any such training courses and/or conferences as may reasonably and occasionally be required.

Qualifications/experience required 

• Significant experience of working successfully within a modern finance function in a large complex organisation.
• Significant experience of the management of a modern payroll system.
• Working knowledge of payroll legislation
• Excellent knowledge of the day to day processes in the running a payroll system
• Strong Pensions exposure with respect to payroll is advantageous
• Experience of completing payroll and pension returns including year-end procedures

What’s on offer?

£35,000 – £38,000 + bens

Are you a people person with a passion for payroll? Then join our busy Self-Directed Support Team...

About Us...

Vibrance is a registered charity, established in 1989, providing a range of services across London and the south east of England. We exist to support vulnerable people to lead their lives as they wish and to challenge barriers that prevent individual choice and fulfilment. 

Our Self-Directed Support Services provide information, advice and guidance, payroll and managed account services to enable people to have choice and control over how their health and social care needs are met.

Who we are looking for ...

We are looking for a highly motivated, methodical and experienced Deputy Manager to oversee our Payroll Team and to ensure that we deliver a high quality and person-centred service to our customers.

Main duties to include:

• Leading the day-to-day delivery of the SDS and internal Payrolls
• Collating and analysing data as required by service users, commissioners and Vibrance
• Reviewing and developing financial procedures and processes
• Continually monitoring and updating the Payroll function to ensure compliance with legislation and Vibrance policy
• Providing support to the  Financial Services Manager

A relevant payroll qualification and experience of payroll management are desirable. The appointed candidate will also have experience in managing staff. We are looking for an effective communicator with the ability to work to tight deadlines and confront challenges pragmatically and calmly.

To apply...

Please submit your CV with a detailed covering letter, telling us why you are perfect for this role.

Closing date Monday 25th November 2019
Interviews to be held week commencing Monday 2nd December 2019

About the Countryside Alliance

The Countryside Alliance is a national political campaigning not-for-profit organisation, well known for our high-profile campaigning work on rural issues.  Anything but a single-issue organisation, we publicise the economic, social and environmental contribution the countryside makes to the national economy and quality of life.

Our aim is to promote understanding and acceptance of the rural way of life and its activities in a managed landscape and to protect them from bias, misinformation and over regulation.  Our campaigns stretch across rural sports, wildlife management, crime, digital communications and rural communities to name a few.  With around 100,000 members and supporters we promote and protect rural life by lobbying Parliament, increasing awareness in the national and local media and getting involved with rural communities.

With an annual operating budget of £4m we earn two thirds of our income from membership subscriptions and the remainder from fundraising, donations and commercial income.

About the Countryside Alliance Foundation

The Countryside Alliance Foundation (TCAF) is a registered charity which aims to help adults and children alike make the most of the incredible remedial and educational benefits of being involved in the natural environment. By introducing people to the delights of rural Britain we hope to inspire them to become passionate about the countryside whilst helping to protect the natural environment.

TCAF’s current projects are Fishing for Schools and Falconry for Schools, helping school children (particularly disadvantaged and SEN children) re-engage with learning and the environment, and Casting for Recovery, providing outdoor therapy for woman recovering from breast cancer.

TCAF works closely with the Countryside Alliance but is an independent charity. Its activities are financed wholly by donations, grants and fund raising with an operating budget of £350k.

Opportunity

Both organisations are currently going through a dynamic period of restructuring to ensure future growth in campaigning strength and income generation and this has presented an opportunity for a new Finance Manager. This is an exciting time for both organisations and the new Finance Manager will have an opportunity to contribute to the change by initiating improvements and efficiencies in line with future strategic plans.

Key responsibilities

Based in our offices in Vauxhall, London and reporting to the Finance Director, the Finance Manager is responsible for the processing and management of all financial information for the Countryside Alliance and TCAF.

• Keeping records and cashbooks for multiple bank accounts, managing balance sheet accounts and sales and purchase ledgers, overseeing payments to creditors whilst managing cash flow requirements.

• Responsible for the preparation, analysis and presentation of monthly MI and forecasts, assimilating and analysing key data whilst using software such as Sage, Microsoft Dynamics and Power BI.

• Managing company payroll and pension schemes together with relevant HMRC returns and answering queries from company staff.

• Responsible for all compliance matters relating to HMRC and tax returns including VAT, company tax and PAYE as well as annual returns for Companies House and Charity Commission.

• Writing year-end accounts for both entities to FRS102 and SORP accounting standards, liaising with auditors and the audit committee and leading the year end process.

• Manage the BACS facility, collecting membership subscriptions via direct debit, maintaining changes, returns and mandates, adhering to strict BACS standards.

• Promote financial management and accounting as an integrated part of the organisation, ensuring a thorough system of internal controls whilst maintaining professional relationships with all stakeholders.

• Drive continuous change and process improvements within the department to maximise efficiency and accuracy within the accounting system.

Personal specification

We are looking for an experienced finance professional with strong communication, analytical and accounting skills ideally with a minimum of 3 years’ experience in industry within the not for profit or charity sector.  Qualified or part qualified with final stage to go in ACCA or CIMA, the successful candidate will be a self-starting problem solver with excellent analytical and communication skills. 

They should have experience of current financial systems and technology with exceptional technical accounting competency, keeping up to date with current legislation and standards. Forward thinking and logical, the candidate will have a personable manner to be able to build solid and productive relationships with colleagues and stakeholders.

Experience in producing management accounts and charity accounting is essential. 

Salary and benefits

Competitive together with company pension and supported CPD.

Please submit your CV and covering letter by email via this job application site.

The closing date is for applications is Friday 6th December 2019. Interviews will take place week commencing 9th December 2019.

Are you looking to utilise your experience in financial administration and management to support a small but thriving charity? The Florence Nightingale Museum is looking for a part-time Finance Manager to support our developing charitable business. It's an exciting time to join us as 2020 is not only Nightingale's bicentenary but also the Year of the Nurse and Midwife, meaning we have lots of exciting events and activities planned and are expecting a high number of visitors to our small but busy site.

A strong eye for detail, accuracy, business acumen and experience with SAGE is essential, as are the skills to work independently within a small team in a varied role with genuine responsibility. Experience of administering grant aid, pay roll, VAT and retail income would be advantageous too, but most of all we need someone who is committed to the role and keen to join a developing and growing site.

The position is available for either 15 or 22.5 hours per week, with the days worked flexible to suit the needs of the post-holder and the business. (Hours can be discussed at interview.) Based at St Thomas' Hospital our museum has great transport links and is easy to access from many different parts of London.

Finance Manager

Salary: £45,000 - £50,000 + Benefits

Part Time – 3 Days Per Week

12 Month Fixed-Term Contract

Barons Court, London

This is a great opportunity for an experienced Finance Manager seeking a 3 day per week role.

The Peter Jones Foundation was founded in 2005 by successful entrepreneur and star of Dragons’ Den, Peter Jones CBE. We believe that with the right mix of support and opportunity, every young person has the potential to achieve great things and the right to a brighter future. We run a range of successful programmes that support young people across the UK and, increasingly, overseas.

Initially on a 12 month fixed-term contract, the Finance Manager will have broad-ranging oversight of the organisational finances, leading: year-end close, ensuring the newly implemented finance system (sage) is used effectively, financial processing, developing the management accounts and producing commentary and working closely with stakeholders.

What We Are Seeking:

A CCAB qualification is secondary to experience, knowledge and an approach that strives to proactively help in any way. We are seeking an experienced Finance Manager with a strong desire to be part of the wider organisational cause. Charitable experience is an advantage.

Working Pattern:

The role will need to spend time in the Barons Court offices and can also be based from Marlow. The role is 3 days per week and days worked are open for selection. Once working practice has been established, one of these days can be worked from home.

How to Apply:

• Contact Michael Quest of Ivy Rock Partners to request candidate pack or to discuss the role in more detail
• Submit your cv and a cover letter (no longer than 2 pages) via the 'apply now' tab below

Timings:

• 5th December 2019 - Closing date for all applications
• 10th December 2019 - Shortlisting for interviews
• 17th & 19th December 2019 - interviews will take place at the offices in London, near Baron’s Court.

ABOUT US

Over 250 million children under 5 globally do not get the early childhood care and education (“ECCE”) they need, leading to poor health, poor education, lost life opportunities and poverty.

Lively Minds is an award-winning NGO tackling this crisis in rural Ghana & Uganda. We believe that one of the main barriers to ECCE is that parents in remote resource-poor villages lack the information, education and aspiration to provide basic and affordable opportunities for their children. We have developed an innovative behavior-change programme that empowers marginalized, poorly educated Mothers to run educational Play Schemes for pre-schoolers and to provide better home-based care, using cheap local resources.  Not only does this result in positive outcomes for child development, but also has positive impacts for the Mothers too.

These are exciting times for Lively Minds. In Ghana we have recently received results from a Randomised Control Trial (RCT) conducted by independent evaluators Institute for Fiscal Studies (IFS) and Innovations for Poverty Action (IPA) which demonstrate the programme has a positive impact on a wide range of child and mother outcomes. We have signed an MoU with the Ministry of Education, and are currently working with National Government and other stakeholders in developing our 2020-2025 plans to scale the programme across 60 rural districts in the northern regions of the country, reaching approximately 4000 kindergartens and over 1m children.  In Uganda is in a test and position for scale stage with the long-term aim of national roll-out.

Organisational Structure and Roles

Lively Minds is a partnership between 3 organisations:  Lively Minds UK, Lively Minds Ghana & Lively Minds Uganda.  Lively Minds Ghana and Uganda implement the activities in the field. They are supported by our global senior management team (some of whom are based in the UK and others are mobile) - which currently is made up of the CEO, COO, Ugandan & Ghanaian Country Directors, Head of Monitoring & Evaluation, Marketing Communications Manager, Curriculum Coordinator and Training & Development Manager. 

We are seeking to recruit our first Finance Manager to support the development and implementation of a sustainable scale strategy and to ensure our financial management is robust and sustainable as we go through this period of rapid growth.

The Finance Manager will report directly to the CEO and will manage the finance team which currently includes a part-time Financial Controller, and 3 bookkeepers (one in each of our overseas offices). We are likely to recruit extra finance staff in Ghana and also a Fundraiser in the UK- all of whom will report to the Finance Manager.

Key responsibilities for the role include financial modelling; analysis and budgeting; staff management; financial accountability and reporting.

MAIN DUTIES AND RESPONSIBILITIES

Strategic development

• Contribute to the development and implementation of the organisation’s scale strategy.

• Develop and strengthen robust cost models  (including sensitivity analyses/stress testing) to guide decisions around the pace and rate of scale, staffing & resource requirements, ensure value for money and maximise cost efficiencies.

• Facilitate the development of budgets with managers to ensure that they have the resources they need to deliver against strategic goals, and that they have the tools to track and control expenditure.

• Analyse actual expenditure against the model and budgets to test assumptions, measure cost-effectiveness, manage risk and leverage opportunities

• Identify and drive forward sustainable funding opportunities for the organisation (including consultancy services, outcome bonds, partnerships, licensing materials)

Financial management

• Ensure that the organisation-wide financial systems, policies, procedures and internal controls and audits are robust, compliant and support current activities and future growth

• Lead and coach the finance team to maintain and deliver operational excellence & financial rigour, closely monitoring the operating and financial reports against plans and budgets

• Lead monthly financial reviews and oversee timely production of monthly, quarterly and annual financial reports

• Work with Finance team to ensure processes and controls are in place to oversee the day-to-day operation of financial systems and resources, including cash flow monitoring, bank reconciliations, invoicing, banking, petty cash and payroll, stock control.

• Advise on ways to control for currency exchange rate fluctuations including exchange forwards, managing cash transfers between organisations, managing reserves and cash flow issues.

• Lead procurement exercises for major purchases

Financial support to government

• Work with our COO and programmes team to develop financial systems so that direct financial support is provided to local government partners and they are able to take on responsibility for and account for programme budgets 
• Work with programmes team to build the capacity of local government partners in financial management, procurement, and budgeting so that they will eventually be able to fund and sustain the Lively Minds programme themselves.

• Support the work at national government to identify ways to integrate the programme into and fund it from existing budgets and budget cycles

Grants and donor reporting

• Create the budgets, financial information, documentation and materials for funding proposals;

• Oversee the creation of all financial reports for funders, ensuring mechanisms to track and report against restricted income are robust.

Leadership and team development

• Actively manage the performance and build the capacity of direct reports through training, coaching, holding 1to1s, setting performance goals, appraisals, developing new policies and practices

• Where necessary interview, recruit and train staff and/or contractors

Governance/Legal/HR

• Provide monthly and quarterly management accounts for trustees

• Attend trustee meetings, present information to the Board and liaise with Board members

• Ensure that the Statutory Accounts for all entities are prepared:  ensuring internal information is collated and provided, external auditors are instructed and deliver to standard.

• Ensure all organisations are compliant with tax, regularity and legal requirements (e.g payroll, tax, NGO registration, insurance, registrations with regulatory authorities)

• Support HR function: ensuring practices, policies and procedures are in place (particularly related to finances, expenses, allowances) and all legal requirements are complied with; pay reviews and benchmarking exercises are conducted

PERSON SPECIFICATION

To succeed in this role you will need….

• to be comfortable delivering a complex programme to the highest standards, working at pace with a high degree of autotomy
• to be innovative & results-oriented. We operate in resource-poor settings, with challenging stakeholders and with limited financial resources and capabilities.
• to be willing to go the extra mile.  We need you to be proactive and constantly seeking ways to do things better.
• to be business-minded.  In order to spread our impact, we need you to help us secure sustainable income, gaining the support of government, funders and key stakeholders
• to be a leader.  You will need to role model professionalism, determination & resilience, a growth mindset, and passion for the work and our organisational values.
• to be actively involved in delivering growth; as a small charity, we need you to be adaptable, with the ability to advise on strategic finance matters, as well as being hands-on when necessary 

Essential

- Professional accounting qualification (ACA, ACCA, CIMA)

- 8 years post qualification experience delivering full range of financial and accounting services required by a charity or small business

- Wide experience of managing grants and donor reporting

- High proficiency in financial modelling and advanced Microsoft Excel (including experience in VBA automation and using Excel’s data model to directly interact with other systems)

- Experience of managing people

- Excellent communication skills (written and oral)

Desirable

• Experience working with remote teams
• Experience working in Africa

Dogs Trust is the largest dog welfare charity in the UK with a nationwide network of rehoming centres and charity shops. Last year, Dogs Trust centres cared for over 15,000 dogs; we never put a healthy dog down.

With approximately 40 retail stores already across the UK and new stores opening almost weekly, Dogs Trust is the most rapidly growing charity retailer in the UK. With a broad range of donated and bought in products, we are looking for dynamic and flexible managers who have the customer and the charity at the heart of everything they do. 

Now you can be part of our next chapter. We are seeking a commercially minded Store Manager, working 5 days a week (including most weekends), to help to build and inspire a team of volunteers, take personal ownership for the performance of the store, maximise profits and deliver excellent customer service. In this varied and exciting role you will be instrumental in ensuring your store is a successful hub of the community, working closely with Rehoming Centres and representing the Dogs Trust brand. This is a great opportunity to be part of a busy and dynamic retail environment that changes every day!

So if you have retail experience along with strong team and budgetary management skills and enjoy leading from the front and driving sales through commercial awareness and inspirational customer service whilst making a difference to the dogs in our care, please apply.

Magic Me is an arts charity that brings the generations together to build a stronger, safer community.

Our projects often link unlikely partners. Young people aged 8+ and adults aged 60+ team up through shared, creative activity. Intergenerational groups meet on a weekly basis in schools, museums, older peoples clubs, care homes, community and cultural organisations.

Projects are led by our team of freelance creative artists: musicians, dancers, photographers, printmakers, writers and drama specialists. They design activities to stimulate conversation and an exchange of ideas. Participants are often diverse in culture and faith as well as age group.

We are recruiting for a Interim General Manager who will work 21hrs a week for a duration of 9 months from January 2020.

This is a freelance role covering three days a week (equivalent to 21 hours a week). Magic Me’s normal office hours are 9.30am – 5.30pm. This role may on rare occasions require some evening work, attending events or performances.

Fee:  £150 per day

For full information on the role and details on how to apply, please see job pack.

Deadline for applications: 9am on Monday 9th December. We will not be able to consider applications received after this deadline.Interviews will be held in the week of 16th December 2019

We will respond to all applicants both successful and unsuccessful.

We welcome and encourage applications from people from all backgrounds. We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates, as staff from these groups are currently under represented within our team.

Magic Me is a London Living Wage employer and a RestLess Age Diverse Employer.

About us

WellChild is the national charity for seriously ill children and their families. Through a UK-wide network of children’s nurses, home and garden transformation projects and family support services, WellChild, which has HRH The Duke of Sussex as its Patron, exists to give this growing population of children and young people the best chance to thrive – properly supported at home, together with their families.

The opportunity

A new and exciting opportunity has arisen for an experienced HR professional to join our ambitious, high-profile and fast-paced organisation.  This role works across the organisation and is responsible for the provision of human resources services and policies and programmes.

About you

The successful candidate will be CIPD qualified and will have at least three years significant generalist HR experience as well as a thorough understanding of employment law and preferably contract law. You will understand the workings of a smaller organisation and will have the ability to coach, support, mentor and challenge managers in line with HR policies and procedures. You will have experience in recruitment, budget preparation and management, absence management and overseeing pension provision and the payroll process.

You will need to be able to demonstrate outstanding communication skills and be comfortable interacting with all levels of stakeholder. It is essential that you possess confidence, professionalism, the ability to maintain confidentiality, a passion for problem solving and are able to handle difficult conversations when necessary.

Working hours: This role is 21 hours per week

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religious belief, sexual orientation or age.

About us:

ScreenSkills is the industry-led skills body for the UK’s screen industries – film, television (high-end, children’s, unscripted), VFX, animation and games. Our mission is to lead on building skills and talent, finding, developing and sustaining a properly inclusive workforce to support the screen industries across the whole of the country and power growth.

Our Board and Advisory Councils comprise committed senior industry leaders from across the screen sector, representing large and small organisations and businesses across the UK.

Role purpose:

This role will function within a matrix environment encompassing office management, HR responsibilities and operational support. The role will oversee the provisions of office management, provide HR support and compliance in addition to providing support with Ops/IT. Some occasional weekend working may be required.

Key responsibilities:

Operational Management:

• Work with the business to review their IT/Operational requirements and processes, seeking feedback to deliver documented service/delivery solutions. Recommend actions to have effective and efficient processes. Have a good understanding of the IT requirements for the company
• Work with Finance to review expenditure against operational costs
• Project manage any new operations and one-off projects i.e. moves, reconfiguration, business continuity planning and testing
• Working with the Finance and Operations Director support new procurement tenders and renewals of existing contracts by analysing performance for each contract ensuring the contracts are effective and financial implications and delivery have been fully understood prior to commencement
• Review supplier and partner relationships including reporting and management, covering a comprehensive key contract/procurement review
• Develop the procurement processes, ensuring all key suppliers are managed and contracted in an efficient and effective manner which adheres with the organisation’s fraud and bribery controls
• Working with the Finance and Operations Director ensure all commercial contracts that are entered into are robust, cost effective, actively managed and suppliers held to account to deliver the performance required
• Working with the Finance and Operations Director review and update the procurement policy and processes at ScreenSkills to continuously improve the procurement processes and commercial arrangements
• Negotiate maintenance agreements in conjunction with the Finance and Operations Director
• Identifying risks and proposing/agreeing actions to mitigate any risks

Office Management

• Line manage and support the development of the Office Administrator/Receptionist ensuring performance is monitored and reviewed
• Manage the general Health and Safety documentation within the organisation ensuring fire and general risk assessments are completed in a timely manner
• Review, update and ensure the renewal of the organisations insurance policies
• Manage out-sourced operations, support contracts, maintain relationships, monitor outputs and impact whilst ensuring value for the organisation
• Manage and coordinate facilities, services and office functions and procedures
• Office management, inclusive of organization of invoicing, logistics, supplies, cleaning and ad hoc duties
• Ensure all staff have suitable IT equipment and telecoms ensuring the fixed assets register is updated on a regular basis
• Oversee the organisations complaints process
• Act as the GDPR Data Protection Officer to ensure compliance

Human Resources

• Act as the super user for the HR database (Cascade) ensuring the system is updated in line with staff changes
• Completion of all transactional HR administration, including the checking and submission of payroll data, recruitment and benefits administration
• Liaise with the HR Coordinator and HR Manager regarding any relevant staff changes
• Lead on the pension auto-enrolment process on a monthly basis
• Provide timely support on HR related activities
• Support the HR Manager with the management and timely update of HR policies and procedures
• Support the organisation with business change programmes and restructures
• Work with HR Manager and HR Coordinator on key HR projects
• Manage staff leave, sickness absence and TOIL, including management approvals, record keeping and liaising with staff directly. Provide support with all employee relations matters
• Where necessary provide support on the organisations recruitment activities
• The above list of duties is not exhaustive

Corporate responsibilities:

• Take ownership of, and contribute to, internal and external communications activity both in their job role and as part of ScreenSkills’ overall strategic objectives.
• Demonstrate a personal commitment to embracing and promoting ScreenSkills’ positive approach to the achievement of acceptance, openness, and equality of opportunity at work for people from under-represented groups (eg such as those with disabilities and from the lesbian, gay, bisexual and transgender and black, Asian and minority ethnic communities).
• Promote and develop individual and organisational activities which support and enhance environmental sustainability and health and safety objectives.
• Establish good working relationships with both internal and external customers and provide a high quality service which meets their needs.
• Support yours and your colleagues’ activity through a commitment to effective and correct use of corporate tools and resources, including the Wire (ScreenSkills’ intranet) for internal communications and file management, and authorised systems for contact management.

This role is suitable for flexible working. Please contact us to discuss or express your preference on your application.

We particularly welcome applicants from groups underrepresented in the screen industries

This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing. Your manager will, in discussion with you, review the job description at appraisal. It is ScreenSkills’ intention to work with you to update and incorporate changes to your job description as required. However, if agreement cannot be reached, ScreenSkills reserves the right to impose changes.

ScreenSkills is committed to diversity and equality of opportunity in all aspects of our work. We particularly welcome applications from under-represented groups such as returning parents or carers who are re-entering after a career break, women, people who are LGBTQ+, from black, Asian and minority ethnic (BAME) backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, from a less advantaged socio-economic background as well as any other under-represented group.

Part-time: 10 hours p/week with flexibility on when hours are worked

Salary: £32k p/annum (pro rata)

Interviews held: Friday 13th December 2019

How to apply: Please send us your CV and Cover Letter addressing each point of the role Person Specification, using the attached Job Description & Person Specification as a point of reference

Purpose of the post:

The Finance Manager (FM) is responsible for the smooth running of the financial aspects of SIP, as specified below, and for innovations that enhance these facets of the organisation whilst in pursuance of SIP’s charitable objectives. 

About SIP:

The Severnside Institute for Psychotherapy (SIP) is a registered charity (1079390) founded in May 1985 by a group of psychoanalytic psychotherapists. Our main objectives are to provide and assist in the provision of psychotherapeutic (and related support services) to members of the public and to promote and develop psychoanalytic and psychodynamic psychotherapy in the South West through our training courses.

Scope: 

The FM is responsible for maintaining the highest quality of financial management of all parts of the organisation. S/he will also act as Company Secretary providing administrative support to the Board of Trustees in line with the requirements of the Charity Commission and Companies House. 

Key Tasks:

Bookkeeping:

• Oversee the processing of all invoices, claim forms, the receipt and processing of deposits.
• Monthly bank reconciliations and monitoring account balances, maintaining bank mandates and online signatories.
• Providing MMC with information regarding changes in fees and expenses.
• Filing and safe disposal of confidential documents.

HR & PAYE

• Producing and collecting signed copies of contracts of employment
• Maintaining and keeping up to date all PAYE files (P45s and P60s etc) and making HMRC submissions in conjunction with an outsourced payroll provider.
• Keeping abreast of HMRC PAYE requirements.

Financial Planning, Development and Fundraising

• Providing financial advice and expertise to the Board of Trustees and the Executive Committee.

• Identifying financial and/or operational opportunities and innovations that will aid the development and long-term stability of the organisation, and in consultation with the Executive Committee and Board of Trustees, taking forward those which fit SIP’s strategy.
• Assembling draft central costs budgets for use in draft departmental budgets, and combined departmental budgets for presentation to Trustees, Executive Committee and the Membership.
• Liaising and co-ordinating with officers and the Training Co-ordinator in order to assist and make recommendations regarding future budgets and the setting of fees and expenses.
• Assembling and distributing quarterly financial updates and advising the 
• Executive Committee and Trustees of any activity to note.
• Point of contact for accountant including assembling end of year information for delivery to the accountant and co-ordinating the production of Financial Statement and Annual Report in time for delivery to membership pre-AGM.
• Managing the operational and book-keeping aspects of fundraising activities.

Company Secretary (approx. 12 hours per quarter)

• Taking minutes at meetings of the Board of Trustees.
• Providing general administrative support to Trustees when needed.
• Filing returns to Companies House and the Charity Commission by designated deadlines.
• Maintaining an awareness of procedures as laid out in the company’s procedural documents and advising the Trustees accordingly.
• Overseeing the preparation and gathering of reports and proposals for General Meetings.
• Managing production of revised procedural documents.

General

• Attending meetings as required and ensuring that those falling within the remit of the FM are administratively serviced
• Holding knowledge of and work within the requirements of SIP’s confidentiality and equal opportunities policies
• Ensuring, together with the TC, that all SIP documents and resources (including website) are kept up-to-date, centralised and accessible as appropriate to officers, members, associates and members of the public
• Making sure all essential deadlines are met

Person specification:

Essential

1. British citizenship OR permission to live and work in the UK
2. Financial management skills (i.e. assembling budgets, production of management accounts, advising on financial implications of business decisions).
3. Experienced bookkeeper
4. Excellent computer skills (including Word and Excel, and QuickBooks, Sage or equivalent).
5. Good communication skills.
6. Able to work as part of a team.
7. Organised and systematic.
8. Ability to prioritise and to meet deadlines.
9. Empathy with objectives of SIP.

Desirable

1. Understanding of psychotherapy work and terminology
2. PAYE and Gift Aid experience
3. Quick learner

I am currently working with a charity organisation based in Sidcup, who are looking to recruit a HR Manager on a 12-month fixed term contract.

The main accountabilities held within this role will include:

• Ensure the organisation is provided with a high-quality HR transactional service that meets the needs of the organisation through the management of the HR Admin team 
• Provide advice and guidance to managers and employees on HR 
• To keep up to date with current employment legislation and assist the HR Shared Services Manager with the reviewing and drafting of policies 
• Assist the HR Shared Services Manager with initiatives, undertaking research 
• Manage the employee life cycle working with the Recruitment and Payroll functions 
• To build excellent internal relationships across the Group to understand their HR requirements and ensure they are achieved
• Undertake reporting analysis of data from the HRIS

Experience desired:

• Employee life cycle from onboarding, changes to contracts and leaving the organisation etc
• Knowledge of HR administration processes and compliance
• Knowledge of safer recruitment practices 
• IT literate with experience of HR Information Systems 
• Managing a team 
• Knowledge of UK & European employment legislation, including the application of TUPE Regulations 
• Knowledge and understanding of HR best practices, and how to apply these to support the Group’s strategic plan

If you are looking for your next assignment and have the relevant skills and experience for the role, please submit your application ASAP to be considered for this exciting opportunity.